Administrative Coordinator – Temporary
Circle 4 Marketing, LLC
Sales Support and Administrative Assistant
AlterCall
full-time
Posted on:
Location: California • 🇺🇸 United States
Visit company websiteSalary
💰 $3,000 per month
Job Level
Mid-LevelSenior
About the role
- Act as a trusted partner to the Co-Founder and sales team to manage pipeline and coordinate activities
- Track the Co-Founder’s sales pipeline, manage priorities for outreach and follow-ups, and ensure timely reminders for calls and meetings
- Communicate directly with prospects and clients to answer basic product-related questions and provide interim support during conversations
- Follow up persistently on outstanding tasks, meetings, and deliverables; support with collecting payments and resolving client requests
- Manage the Co-Founder’s calendar, scheduling, emails, calls, and inquiries; maintain and update CRM records and client documentation
- Prepare reports, notes, and meeting summaries as needed; report to the Co-Founder of AlterCall
Requirements
- Bachelors in Business Administration or related field
- Strong organizational and time-management skills with the ability to juggle multiple priorities
- Excellent verbal and written communication skills; confident in client-facing interactions
- Tech-savvy with proficiency in MS Office Suite and/or Google Workspace; CRM experience a plus
- Persistent, detail-oriented, and proactive in managing tasks without constant direction
- Ability to work independently while staying aligned with team priorities
- Professional, adaptable, and able to handle sensitive or confidential information
