AIP Connect

Administrative Assistant

• Provide administrative support to directors, including scheduling, agenda preparation, minute-taking, and responding to internal/external inquiries.
• Coordinate and support Board Committee meetings, including logistics, minute-taking, and distribution of materials.
• Maintain centralized records for senior management, board documentation, and strategic submissions.
• Provide back-up support to the Executive Assistant during absences or peak periods.
• Support managers reporting to directors as needed.
• Manage calendars and coordinate meetings for directors, Risk Management, and cross-agency groups.
• Prepare and distribute agendas and minutes for management, Risk, and Community of Practice meetings.
• Format and finalize documents, letters, and communications for leadership review and signature.
• Maintain and update key agency documents such as manuals (e.g., Family Service Manuals, Child Welfare Manual, Financial Manual, Crisis Plans, Business Continuity Plans).
• Provide administrative support to the Risk Management Steering Committee and the Joint Health & Safety Committee.
• Lead the administrative needs associated with accreditation cycles (e.g., CCA, HPCO).
• Maintain the Risk Management intranet space, including document updates, version control, and digital cleanup.
• Support and document the agency’s Crisis Response Plan updates and distribution.
• Coordinate Serious Occurrence Reporting (SOR) processes, which includes tracking and following up with the Ministry and staff as needed.
• Provide administrative coordination on assigned projects, including timelines, deliverables, and document control.
• Liaise with building/property management and vendors regarding maintenance, cleaning, and security as needed.
• Track and process vendor invoices and assist with service agreements.
• Support internal training logistics and staff events.
• Cover for administrative colleagues during absences.

Senior Administrative Assistant

Clinical Research

• Collaborate with cross-functional teams to design and implement HEOR studies for large pharmaceutical companies.
• Conduct statistical analyses to derive insights from complex healthcare databases, ensuring accuracy and relevance to client objectives.
• Develop and validate statistical analysis plans to assess treatment effectiveness, cost-effectiveness, and patient outcomes.
• Write statistical code and collaborate with other biostatisticians across projects for code and results auditing.
• Communicate findings through comprehensive reports and presentations, translating complex statistical concepts into actionable recommendations for clients.
• Mentor and train junior staff on statistical methods and programming best practices.
• Reference EMR (electronic medical records) and claims databases and work with data vendors.

Senior Administrative Assistant

Senior Biostatistician – HEOR Consulting