FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Executive Assistant
AIP ConnectExecutive Assistant partnering with the Executive Director and Board in a non-profit organization focused on supporting immigrants and refugees. Managing administrative tasks to ensure operational efficiency.
About the role
Key responsibilities & impact- Provides administrative support for the Executive Director including screening phone calls, scheduling meetings and appointments, participating in development of agendas for meetings.
- Receives informal and formal complaints from external resources such as clients, government and other agencies and facilitates the process by referring the complaint as per Agency protocol.
- Liaises and maintains ongoing communication with the Board President and other Board Members.
- Compiles, updates, maintains, and distributes Board Meeting agendas and minutes; attends all Board meetings, and Board committee meetings as required.
- Updates and maintains documentation such as Board of Directors Manual, etc.
- Support to other Directors as required for higher level Agency projects and initiatives.
- Agency wide support and coordination of internal and external events.
- Maintains mailing lists and efficient electronic filing system.
- Perform other duties as assigned.
Requirements
What you’ll need- Post-Secondary degree/diploma in an Office Administration or a related field.
- Minimum 5 years related experience in an office related setting.
- Proficiency in Microsoft Office Package (Word, Excel, PowerPoint), knowledge of Access and database programs.
- Participates in Agency events and on committees.
- Excellent written verbal skills to liaise with a variety of contacts.
- Work experience in a non-profit environment will be considered an asset.
- Comprehension of French or another language will be considered an asset.
- Fluency in languages that relate to the Agency client base will be considered an asset such as Ukrainian, Russian, Hebrew, Arabic, Tigrinya, Farsi, etc.
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account AIP Connect Website LinkedIn All Job Openings 1 - 10 employees 👥 HR Tech 🎯 Recruiter 🤝 B2B HR Tech
- Recruitment
- B2B AIP Connect is a recruitment and consulting company offering a range of staffing solutions including executive search, temporary staffing, and freelance recruitment. Based in Canada and the USA, AIP Connect operates globally, finding and connecting talent across various markets. The company provides in-house recruitment services tailored to organizational needs, along with business and HR consulting. Known for its integrity and industry insights, AIP Connect focuses on creating exceptional teams by connecting likeminded individuals. Executive Assistant 🔥 30 minutes ago 🏢🏡 Toronto – Hybrid 💵 $65k - $70k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 🗣️🇫🇷 French Required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Provides administrative support for the Executive Director including screening phone calls, scheduling meetings and appointments, participating in development of agendas for meetings.
- Receives informal and formal complaints from external resources such as clients, government and other agencies and facilitates the process by referring the complaint as per Agency protocol.
- Liaises and maintains ongoing communication with the Board President and other Board Members.
- Compiles, updates, maintains, and distributes Board Meeting agendas and minutes; attends all Board meetings, and Board committee meetings as required.
- Updates and maintains documentation such as Board of Directors Manual, etc.
- Support to other Directors as required for higher level Agency projects and initiatives.
- Agency wide support and coordination of internal and external events.
- Maintains mailing lists and efficient electronic filing system.
- Perform other duties as assigned. 🎯 Requirements
- Post-Secondary degree/diploma in an Office Administration or a related field.
- Minimum 5 years related experience in an office related setting.
- Proficiency in Microsoft Office Package (Word, Excel, PowerPoint), knowledge of Access and database programs.
- Participates in Agency events and on committees.
- Excellent written verbal skills to liaise with a variety of contacts.
- Work experience in a non-profit environment will be considered an asset.
- Comprehension of French or another language will be considered an asset.
- Fluency in languages that relate to the Agency client base will be considered an asset such as Ukrainian, Russian, Hebrew, Arabic, Tigrinya, Farsi, etc. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant – Tribunal Chair 🕒 May 9 Law Society of Ontario 501 - 1000 🏛️ Government 📋 Compliance Website LinkedIn All Job Openings Executive Assistant providing executive administrative support at the Law Society Tribunal. Managing communications, file requests, and coordinating education sessions and operations. 🏢🏡 Toronto – Hybrid 💵 $74.9k - $88.9k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant – Legal Administrator 🕒 April 28 Harlequin 201 - 500 👥 B2C 📱 Media Website LinkedIn All Job Openings Providing executive level administrative and legal support for HarperCollins Canada. Managing records, processes, and communications for the legal team in a hybrid work environment. 🏢🏡 Toronto – Hybrid 💵 $57k - $65k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 April 16 STAT Recovery Services 11 - 50 💸 Finance ☁️ SaaS 🛒 Retail Website LinkedIn All Job Openings Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment. 🏢🏡 Toronto – Hybrid 💵 $90k - $110k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant – Health & Food Industry 🕒 April 14 Indispensable Recruitment 1 - 10 🎯 Recruiter 🤝 B2B 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting the CEO in a health and nutrition company. Responsible for managing the CEO's calendar and facilitating organizational coordination. 🏢🏡 Toronto – Hybrid ⏰ Full Time 🟠 Senior 🔴 Lead 👨💼 Executive Assistant Executive Assistant 🕒 April 12 Azrieli Foundation 11 - 50 🤲 Charity 📚 Education 🔬 Science Website LinkedIn All Job Openings Executive Assistant role at the Azrieli Foundation supporting executives with high-level executive support and coordination. Requires extensive experience and strong organizational skills in a hybrid work environment. 🏢🏡 Toronto – Hybrid 💵 $75k - $95k / year ⏰ Full Time 🟠 Senior 🔴 Lead 👨💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Office AdministrationMicrosoft OfficeWordExcelPowerPointAccessdatabase programs
Soft Skills
administrative supportcommunicationliaisingorganizational skillsproblem-solvingevent coordinationwritten skillsverbal skills
Certifications
Post-Secondary degreediploma