Client Operations Manager
VFX Financial
Executive Assistant, Innovation
AGBO
full-time
Posted on:
Location Type: Office
Location: Los Angeles • California • 🇺🇸 United States
Visit company websiteSalary
💰 $24 - $27 per hour
Job Level
Junior
About the role
- Support Chief Innovation Officer and Chief Scientific Officer with high-level administrative tasks
- Manage a high-volume desk including phone calls, emails and visitors for the executives
- General administrative duties including: managing calendars, travel arrangements, preparing expense reports, organizing departmental meetings and calls
- Maintain up-to-date awareness of executives’ obligations to proactively assist and anticipate needs
- Assist in managing data related to internal projects, including data entry, analysis, and processing to aid decision-making
- Serve as a liaison between the Innovation Department and other departments within AGBO, as well as with external partners
- Manage preparation for internal and external meetings, ensuring all necessary materials and agendas are distributed in advance
- Take notes during meetings and distribute along with action items as required
- Help track and enter various project related information and persistently follow up with departments to ensure deliverables are met on schedule
- Handle sensitive information related to projects and departmental strategies with utmost confidentiality and discretion
- Continuously learn about new tools and technologies, and potentially assist in the training and development of departmental staff in these areas
- Work onsite at AGBO's Los Angeles studio in a fast-paced, future-facing creative environment
Requirements
- 1-2 years’ experience handling the demands of a high-volume desk in the entertainment industry
- Proficient in Google Docs
- Proficient in Google Sheets
- Proficient in Microsoft Office Programs (Word, Excel, PowerPoint, Outlook)
- Understanding of emerging technologies and their application in the entertainment industry
- Interest in continuous learning, especially in areas related to technology and entertainment
- Exposure to or experience in a technology-driven environment preferred, inclusive of VFX
- Must possess an eye for detail and be an independent creative problem solver
- Excellent organizational skills and ability to multitask
- Strong interpersonal skills with the ability to network and liaise with various departments and external partners
- Must have a strong work ethic, sense of humor, and an eagerness to learn
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydata analysisproject managementcalendar managementtravel arrangementsexpense reportingnote-takingmultitaskingproblem solvingemerging technologies
Soft skills
organizational skillsinterpersonal skillscreativityattention to detailindependencenetworkingconfidentialitydiscretioneagerness to learnsense of humor
