Executive Assistant / Office Manager
1440 Foods
Executive Assistant
Anthro
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $80,000 - $110,000 per year
Job Level
Mid-LevelSenior
About the role
- Own day-to-day scheduling for both co-founders, ensuring meetings are prioritized effectively
- Monitor and respond to emails and Slack messages on behalf of the co-founders, maintaining clear and timely communication
- Support with document organization, scheduling workflows, and ad hoc requests with speed and precision
- Serve as a trusted extension of the co-founders, ensuring key meetings, communications, and interactions are thoughtfully managed
- Plan travel logistics and select internal/external events, such as candidate visits, leadership off-sites, and investor meetings
- Maintain an organized and functional office environment—managing supplies, AV needs, and day-to-day operations
- Ensure an exceptional experience for guests—candidates, investors, execs—when visiting the office
- Support leadership team off-sites including meeting planning, travel, and event setup
- Assist in planning team gatherings, off-sites, and internal celebrations that foster connection and collaboration
Requirements
- 3+ years of experience in an Executive Assistant, Chief of Staff, or high-level administrative role
- Strong organizational skills with the ability to manage multiple priorities and maintain structure in a fast-moving environment
- Comfort with direct feedback and a communication style that’s clear, candid, and fast-paced
- Tech-savvy and detail-oriented, with working knowledge of tools like Microsoft Teams, Asana, Slack, and Notion (or quick to learn)
- Reliable and proactive — takes initiative, asks thoughtful questions, and follows through without needing reminders
- On-site — based in Alameda with regular in-office presence and occasional flexibility for personal needs
