Executive Assistant
StarRez, Inc.
Executive Assistant to Chief Administrative Officer and Chief Legal Officer
Acrisure
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $105,000 - $145,000 per year
Job Level
Lead
About the role
- Serve as the primary point of contact and provide end-to-end executive support to the CAO/CLO, including calendar management, correspondence, and task coordination.
- Manage complex scheduling needs and coordinate across internal and external stakeholders to ensure alignment and preparedness for meetings.
- Coordinate and manage travel arrangements, itineraries, and logistical requirements with accuracy, efficiency, and cost-effectiveness.
- Prepare and support executive-level meetings, including agenda planning, pre-work, presentations, logistics, and timely follow-up.
- Conduct research, compile data, and prepare reports or presentations to support informed decision-making.
- Maintain accurate records, documents, and filing systems to ensure accessibility and confidentiality.
- Build and maintain strong relationships across the organization and with external partners, representing Acrisure and the CAO/CLO with professionalism and integrity.
- Provide project support as needed, helping to drive execution and ensure deadlines are met.
- Anticipate needs and proactively identify opportunities for efficiency, improvement, and enhanced executive productivity.
- Serve as a central point of contact to align multiple stakeholders, clarify priorities, and ensure projects remain on schedule.
- Lead logistics for high-visibility initiatives (e.g., board meetings, leadership offsites, business reviews), including planning, resource coordination, and follow-up.
- Coordinate and manage cross-functional projects, ensuring deliverables are completed on time and aligned with executive priorities.
Requirements
- Minimum of 5 years’ experience providing Executive Assistant support for senior executives in a corporate environment.
- Advanced proficiency with Microsoft Outlook; strong skills in Microsoft PowerPoint, Excel, and Word.
- Experience with complex calendar management, competing priorities, and coordination of multifaceted travel itineraries
- Exceptional organizational skills and attention to detail, with proven ability to manage multiple competing priorities in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to build positive relationships and influence at all levels of the organization.
- High level of discretion and integrity when handling confidential information.
- Proactive, resourceful, and adaptable, with strong problem-solving abilities and a forward-thinking mindset.
- Presence in the NYC corporate office (1 Liberty St, New York, NY 10006) Monday through Friday.
- Preferred: Bachelor’s degree.
- Preferred: 8–10 years of related experience supporting executive leadership, ideally in a large, fast-paced organization.
- Preferred: Experience supporting C-Suite leaders in a dynamic, complex corporate environment.
- Preferred: Demonstrated success coordinating events and executive meetings of varying size and complexity.
Benefits
- Competitive compensation
- Generous vacation policy, paid holidays, and paid sick time
- Medical Insurance, Dental Insurance, and Vision Insurance (employee-paid)
- Company-paid Short-Term and Long-Term Disability Insurance
- Company-paid Group Life insurance
- Company-paid Employee Assistance Program (EAP) and Calm App subscription
- Employee-paid Pet Insurance and optional supplemental insurance coverage
- Vested 401(k) with company match and financial wellness programs
- Flexible Spending Account (FSA), Health Savings Account (HSA) and commuter benefits options
- Paid maternity leave, paid paternity leave, and fertility benefits
- Career growth and learning opportunities …and so much more!
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationdata compilationreport preparationproject supportevent coordinationlogistics managementpresentation preparationtask coordinationexecutive support
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationrelationship buildingdiscretionintegrityproblem-solvingproactivityadaptability
Certifications
Bachelor's degree
