Scheduler

• Scheduling surgical, cardiovascular or obstetrical procedures using a computerized scheduling system
• Entering patient charges, orders, and other pertinent information into the system
• Compiling and reporting statistical information to management
• Acting as an office liaison for department staff, physicians, and patient families
• Coordinating case times for elective, urgent or emergent surgeries, cardiovascular or obstetrical procedures
• Acquiring authorization numbers, History and Physicals, laboratory test results
• Ordering previous medical records for procedures
• Typing and printing physician orders
• Schedules and maintains physician block time
• Conducting charge management audits
• Acting as a receptionist; answering phones and relaying messages
• Enters facility work orders and supply orders

Surgery Scheduler at Orthopedic & Sports Medicine Institute scheduling surgical procedures

Surgery Scheduler, Orthopedic Surgery

Surgery Scheduler at Orthopedic & Sports Medicine Institute responsible for scheduling surgeries and entering patient information. Collaborating with various departments to ensure a smooth workflow in patient care.

• Responsible for scheduling surgical, cardiovascular or obstetrical procedures using a computerized scheduling system
• Entering patient charges, orders, and other pertinent information into the system
• Compiling and reporting statistical information to management
• Acts as an office liaison for department staff, physicians, and patient families
• Coordinates case times for elective, urgent or emergent surgeries
• Verifies and reviews physician privilege status prior to scheduling
• Acquires authorization numbers, History and Physicals, results of laboratory tests
• Types and prints physician orders for multiple physicians and departments
• Enters physician’s orders for lab, blood bank, medical imaging, and cardiology
• Compiles data and prepares statistical reports for management
• Conducts charge management audits for assigned area
• Acts as a receptionist to assigned unit; answers phones, relays messages
• Greets and directs patients, visitors, physicians, and families
• Enters facility work orders and supply orders when required

Surgery Scheduler coordinating surgical procedures at Banner Health

Orthopedics and Sports Medicine Surgery Scheduler

Surgery Scheduler coordinating surgeries and patient care with various sports teams at Banner Health. Responsible for patient scheduling, data entry, and acting as an office liaison among medical staff.

• Scheduling surgical, cardiovascular or obstetrical procedures using a computerized scheduling system
• Entering patient charges, orders, and other pertinent information into the system
• Compiling and reporting statistical information to management
• Acting as an office liaison for department staff, physicians, and patient families
• Coordinating case times for procedures in the scheduling system
• Verifying and reviewing physician privilege status prior to scheduling
• Ordering previous medical records when necessary
• Conducting charge management audits for assigned area
• Reconciles charge packet information with audits and identifies missed or incorrect charges
• Answering phones, relaying messages, greeting and directing patients and visitors, and providing information about policies and procedures

Surgery Scheduler coordinating patient procedures at Banner Health

Surgery Scheduler, Gastroenterology

Surgery Scheduler coordinating surgical and other procedures for patients. Working with physicians and staff at Banner Health to ensure smooth operations.

• Acts as a subject matter resource for internal and external scheduling users, patients, and providers
• Assists team by handling more complex scheduling issues, specialized scheduling scenarios, and mentor phone lines
• In manager’s or supervisor’s absence, assists in the investigation of safety events/scheduling issues and provides service recovery as a point person for escalation
• Serves as a trainer/preceptor for new hires
• Serves as a department resource for testing and training new or improved technology systems and processes
• Participates in special project assignments, may collect or compile data, may pilot new workflows or processes
• Collaborates with Supervisors and Workforce Management Coordinators to assist in real time floor management and assignment of resources
• May participate in team member payroll activity
• Brings attendance patterns to the attention of the supervisor

Pre Service Scheduler Lead coordinating radiology scheduling for hospital and ambulatory sites

Pre Service Scheduler Lead

Pre Service Scheduler Lead coordinating radiology scheduling for hospital and ambulatory sites. Responsible for handling complex scheduling issues and training new hires while working remotely.

• Coordinates the scheduling of appointments for physicians
• Obtains necessary authorizations, pre-certifications and/or referrals
• Provides customer service for patients and families
• Schedules and re-schedules patients as necessary
• Answers incoming calls and documents correspondence
• Assists physicians in examination room when required
• May have supervisory accountability and/or provide direction to support staff
• Assuring efficient scheduling and workflow while maintaining outstanding customer relations

Physician Practice Scheduler coordinating appointments and authorizations at TOCA Orthopedics.

Physician Practice Scheduler

Physician Practice Scheduler for TOCA Orthopedics, coordinating patient appointments and ensuring necessary authorizations. Utilizing excellent customer service to support scheduling functions in a dynamic healthcare environment.

• Scheduling medical appointments through coordination of patients, providers, facility resources, ancillary staff, records, referrals, authorizations and payers
• Receiving and initiating calls to/from patients, providers, provider offices and facilities
• Effectively scheduling appointments, tests and/or procedures leveraging various electronic medical record/scheduling software systems
• Obtaining patient demographics, insurance information and necessary documents required to secure authorizations
• Providing patients with information, pre and post-test instruction, providing location of appointment and directions
• Effectively communicating and building impactful relationships through written, digital and verbal channels with patients, facilities, providers and other clinical colleagues

Healthcare Scheduler scheduling patient appointments for Banner Health

Healthcare Scheduler

Healthcare Scheduler scheduling appointments and managing patient communication for Banner Health. Responsible for ensuring seamless patient scheduling and providing exceptional customer service.

• You'll develop and implement the project planning and scheduling controls strategy, including roles for both BP and contractors.
• You'll adhere to financial, business, and project processes across all project stages.
• You'll provide schedules to support accurate estimating, benchmarking, and interface planning.
• You'll coordinate internal and external schedule benchmarks and ensure readiness for future phases.
• You'll prepare and manage the WBS/CBS in collaboration with the Cost Engineer.
• You'll implement and monitor detailed and summary schedules throughout the project lifecycle.
• You'll develop and integrate schedule risk analysis and mitigation plans into the risk and change processes.
• You'll establish a project-wide progress measurement and reporting system with clear roll-up structures.
• You'll generate and present schedule reports and project updates to relevant stakeholders.
• You'll support project closeout planning and perform other duties as assigned.

Senior Scheduler for Infrastructure & Capital Projects at Accenture

Senior Scheduler, Infrastructure & Capital Projects

Senior Scheduler for Infrastructure & Capital Projects at Accenture. Develops project planning and scheduling controls strategies with a focus on capital projects.

• Manage daily clinical staffing to ensure seamless practice operations across all sites.
• Monitor productivity metrics and work with Practice Admin on making staffing adjustments to meet operational demands.
• Execute real-time scheduling updates for call-ins, and shift adjustments.
• Assign providers daily based off shift type, credentialing status and surgeon request while meeting patient care needs.
• Manage anesthesia provider requests from surgeons and patients.
• Ensure coverage plans align with surgical block time utilization and projected case volumes.
• Pull OR schedules 2 weeks in advance to anticipate staffing needs and communicate with sites.
• Recruit and move staff around to accommodate schedules.
• Assist with shift swaps/day off requests.
• Create monthly schedule for specialty shifts including assigning call shifts for staff.
• Enter hospital call schedule into IKE and distribute accordingly.
• Manage yearly vacation picking process.
• Adjust schedules for add-on cases, cancellations, or emergencies.
• Communicate daily schedules and updates to scout and anesthesia staff.
• Develop and maintain monthly or quarterly call schedules, including weekends and holidays.
• Balance fairness and equity in call and weekend assignments.
• Coordinate vacation, CME, and personal time-off requests.
• Plan ahead for staffing gaps caused by vacations, leaves, or open positions.
• Arrange locum or per diem coverage as needed.
• Maintain compliance with contractual obligations for coverage and call frequency.
• Collaborate with the practice admin to determine daily staffing needs.
• Manage shift swaps and coverage requests among providers.
• Track and confirm provider credentialing for each facility before scheduling.
• Maintain and update scheduling software (Spinfusion).
• Track attendance, shift compliance, and hours worked for payroll or productivity purposes.
• Generate reports on staffing utilization, coverage ratios, and scheduling trends.
• Coordinate onboarding and orientation schedules for new or locum providers.
• Serve as the main point of contact for scheduling-related questions or issues.
• Communicate changes promptly and professionally to staff and hospital partners.
• Identify and resolve scheduling conflicts proactively.
• Participate in leadership or staffing meetings to review coverage and optimize resources.

Medical Scheduler coordinating schedules for healthcare providers at NPH

Senior Scheduler

Medical Scheduler responsible for optimizing physician and CRNA schedules at a healthcare firm. Collaborating with teams to maintain efficiency and meet operational demands in a dynamic environment.

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