Senior Scheduler

National Partners In Healthcare

Medical Scheduler responsible for optimizing physician and CRNA schedules at a healthcare firm. Collaborating with teams to maintain efficiency and meet operational demands in a dynamic environment.

Posted 6/30/2026full-timeRemote • Arizona, New Hampshire, North Carolina, Tennessee, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $52,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

Manage daily clinical staffing to ensure seamless practice operations across all sites.
Monitor productivity metrics and work with Practice Admin on making staffing adjustments to meet operational demands.
Execute real-time scheduling updates for call-ins, and shift adjustments.
Assign providers daily based off shift type, credentialing status and surgeon request while meeting patient care needs.
Manage anesthesia provider requests from surgeons and patients.
Ensure coverage plans align with surgical block time utilization and projected case volumes.
Pull OR schedules 2 weeks in advance to anticipate staffing needs and communicate with sites.
Recruit and move staff around to accommodate schedules.
Assist with shift swaps/day off requests.
Create monthly schedule for specialty shifts including assigning call shifts for staff.
Enter hospital call schedule into IKE and distribute accordingly.
Manage yearly vacation picking process.
Adjust schedules for add-on cases, cancellations, or emergencies.
Communicate daily schedules and updates to scout and anesthesia staff.
Develop and maintain monthly or quarterly call schedules, including weekends and holidays.
Balance fairness and equity in call and weekend assignments.
Coordinate vacation, CME, and personal time-off requests.
Plan ahead for staffing gaps caused by vacations, leaves, or open positions.
Arrange locum or per diem coverage as needed.
Maintain compliance with contractual obligations for coverage and call frequency.
Collaborate with the practice admin to determine daily staffing needs.
Manage shift swaps and coverage requests among providers.
Track and confirm provider credentialing for each facility before scheduling.
Maintain and update scheduling software (Spinfusion).
Track attendance, shift compliance, and hours worked for payroll or productivity purposes.
Generate reports on staffing utilization, coverage ratios, and scheduling trends.
Coordinate onboarding and orientation schedules for new or locum providers.
Serve as the main point of contact for scheduling-related questions or issues.
Communicate changes promptly and professionally to staff and hospital partners.
Identify and resolve scheduling conflicts proactively.
Participate in leadership or staffing meetings to review coverage and optimize resources.

Requirements

What you’ll need

3-5 years’ experience in the healthcare industry with upward mobility documented.
Excellent Verbal and Written skills.
Ability to prioritize work and work independently with minimal supervision.
Ability to work effectively with staff, physicians, and external customers.
Must have strong keyboard skills with knowledge of Microsoft Word, Excel and PowerPoint.
Must have a pleasant disposition and high tolerance level for diverse views and opinions.
Ability to motivate diverse personalities within the department.
Must be able to speak, read and write in English.
Skill in gathering, reporting and analyzing information.

Benefits

Comp & perks

Competitive Pay and Benefits Package
Annual Bonus
Generous Paid Time Off
401K Contribution/Safe Harbor
Flexible Work Environment
Career Advancement Opportunities with a Growing Company

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

SchedulingStaffing AdjustmentsProductivity Metrics MonitoringShift ManagementReport GenerationCompliance ManagementCME CoordinationAttendance TrackingCredentialing TrackingConflict Resolution

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationAbility to Prioritize WorkMotivational SkillsInterpersonal Skills