Project Assistant

• Support project planning and monitoring, ensuring schedules, activities, resources and relevant execution information are kept up to date
• Monitor project progress, identifying schedule deviations, risks and adjustment needs, and report findings to leadership and the teams involved
• Maintain and update project data, spreadsheets, reports and KPIs, ensuring information reliability and availability
• Support resource, materials and demand management for projects, collaborating with partner areas to ensure deadlines and deliveries are met
• Consolidate information and prepare basic analyses and presentations to support performance tracking and decision-making
• Serve as a point of support for communication between multidisciplinary teams and departments, facilitating alignment of actions and the information flow of projects
• Participate in continuous improvement initiatives, supporting the standardization of processes, controls, tools and project management practices

Assistente de planejamento de projetos na GE Vernova, empresa de eletrificação e descarbonização energética

Project Planning Assistant – Reserved for Candidates with Disabilities

Assistente de planejamento de projetos na GE Vernova, empresa de eletrificação e descarbonização energética. Atualização de cronogramas, indicadores, recursos e análises para apoiar decisões e entregas.

• Assist in coordinating and managing client service projects, including scheduling meetings, preparing materials, and tracking timelines
• Coordinate schedules and deliverables for internal and external client meetings and tasks
• Communicate with clients to provide updates, gather information, and respond to inquiries
• Support development and distribution of project reports, presentations, and other deliverables
• Maintain and update project documentation, databases, and client records
• Collaborate with team members to complete tasks and deliverables on time
• Assist in developing and refining client service processes and procedures
• Provide administrative support including data entry, document formatting, filing, and version control
• Monitor project progress and gather client feedback to inform improvements
• Participate in team meetings and contribute to planning and execution of client service strategies

Project Assistant coordinating healthcare quality-measurement projects at nonprofit research organization AIR

Project Assistant, Healthcare Transformations

Project Assistant coordinating healthcare quality-measurement projects for AIR, a nonprofit behavioral and social science research organization.
Supporting client deliverables, documentation, schedules, and CMS quality-program materials remotely across the United States.

• Works under minimal supervision performing complex administrative support duties requiring some judgment and initiative to determine the approach of action to take in non routine situations
• Researches a wide variety of information requests independently
• Prepares and analyzes trends and reports, drawing data from a variety of sources within and outside the department
• Assists in the formulation of the department budget, business planning, and related planning functions
• Has regular contact with customers, partners, suppliers or employees outside the immediate work area
• May process logistics/ travel arrangements and solve related issues, providing assistance and guidance to employees
• Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team
• Most assignments are completed using standard processes and procedures, but may adapt techniques or processes to complete assignment
• Answers inquiries and responds to correspondence from inside and outside the company
• Works with others to resolve problems and serves as a resource to less experienced staff
• Performs clerical and administrative duties including data entry, proofreading and editing documents
• Takes accurate phone and verbal messages and ensures messages are delivered in a timely manner.

Project Administrative Assistant at TechnipFMC supporting departmental functions

Project Administrative Assistant

Project Administrative Assistant at TechnipFMC providing complex administrative support and resolving departmental issues. Engaging with customers and managing departmental requests in Houston office.

• Assist project managers in executing operational and administrative tasks related to the local district’s transportation projects.
• Document proofreading and editing.
• Document archiving / document management – Project and office.
• Organize and support regular technical meetings, assist in taking meeting minutes when appropriate.
• Be proactive in supporting Project Manager (PM) and Assistant Project Manager (APM) on GEC contract.
• Setup opportunity with assistance from PD, PM and/or Project Administrator.
• Submit contracts for review.
• Edit draft teaming agreements as directed by PM for legal review.
• Maintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget.
• Support with developing and updating project plates for marketing.
• Support with retrieving and updating resumes for pursuits.
• Organize and set up project meetings.
• Maintain electronic files.
• Prepare meeting notes, support distribution.
• Prepare transmittals.
• Assist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project related.
• Support online delivery of project files via Newforma system.
• Assistance with QMS items: project folder set-up, preparation of Project Plans and Project Quality Plans.
• Work share and coverage as needed with other project administrator staff.

Part Time Project Assistant supporting transportation projects at Moffatt & Nichol

Project Assistant – FDOT Transportation Experience, Part Time

Part Time Project Assistant at Moffatt & Nichol supporting operational and administrative tasks for transportation projects in Chipley, FL office.

• Assist project managers in executing operational and administrative tasks related to the local district’s transportation projects
• Assist with project pursuit, project setup, project execution, and project closure
• Document proofreading and editing
• Document archiving / document management – Project and office
• Organize and support regular technical meetings
• Assist in taking meeting minutes when appropriate
• Be proactive in supporting Project Manager (PM) and Assistant Project Manager (APM) on GEC contract
• Setup opportunity with assistance from PD, PM and/or Project Administrator
• Setup Pursuit Number
• Submit contracts for review
• Edit draft teaming agreements as directed by PM for legal review
• Maintain on-call contract sheet
• Maintain costing sheets with correct rates for team to use for cost estimates
• Track overall contract budget
• Support with developing and updating project plates for marketing
• Support with retrieving and updating resumes for pursuits
• Organize and set up project meetings
• Maintain electronic files
• Prepare meeting notes, support distribution
• Prepare transmittals
• Assist PM in the review of subcontractor invoices
• Assist with review of the prebills
• Preparing progress reports, both financially and project related
• Support online delivery of project files via Newforma system
• Assistance with QMS items: project folder set-up, preparation of Project Plans and Project Quality Plans
• Work share and coverage as needed with other project administrator staff
• Other duties as assigned

Part Time Project Assistant assisting in transportation projects at Moffatt & Nichol

Project Assistant – FDOT Transportation Experience

Part Time Project Assistant at Moffatt & Nichol assisting project managers in transportation projects. Responsibilities include operational support, project execution, and administrative tasks.

• Assist Project Teams with various non-technical and technical deliverables throughout the project design and construction phases
• Formatting technical reports and design specifications
• Coordination with the design team for distribution and tracking of construction related questions and submittals
• Management of document controls during the project construction phase
• Review, production, and delivery of meeting notes, summary reports, presentations, and other deliverables
• Development and monitoring of tracking logs for various design and construction related processes
• Assist Project Managers with invoice preparation and development of backup materials
• Regular use of Microsoft Office Suite, Adobe Professional Suite, and other technical platforms
• Regular interaction and communication with internal and external stakeholders
• Perform work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines
• Perform file management and various other document controls related duties as needed

Project Assistant supporting project administration for multiple clients in Los Angeles

Project Assistant at Arcadis supporting technical project administration for multiple clients. Managing deliverables, schedules, and project documentation.

• Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.).
• Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs).
• Assist project manager in tracking project billing and creating monthly progress reports.
• Assist with opening project numbers for proposal pursuits and contracted projects
• Set up project folders and help file project-related documentation
• Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists.
• Track and monitor meetings and attendees lists.
• During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf).
• Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs.
• Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
• Submit contract review requests to the contracts team as needed
• Track the status of contract reviews.
• Assist with quarterly contract management reporting and follow-up
• Request Certificates of Insurance (COIs)
• Visit sites to photograph existing site conditions (requires reliable method of transportation).
• Pick-up/drop-off of project items (requires automobile and driver’s license).
• Assist Project Managers and Water Resources Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
• Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
• Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
• Prepare Basic reports and collections metrics to track and communicate collection status to management.
• Assist Project Managers and Water Resources Sector as needed on Special projects and administrative tasks.

Project Assistant supporting project managers in water resources at BKF Engineers

Water Resources Project Assistant

Project Assistant supporting project managers within water resources at BKF Engineers. Providing project documentation and coordination in a fast-paced environment.

Project Assistant jobs in United States

See all jobs on JobTailor