Water Resources Project Assistant

BKF Engineers

Project Assistant supporting project managers within water resources at BKF Engineers. Providing project documentation and coordination in a fast-paced environment.

Posted 7/1/2026full-timeNewport Beach • California • 🇺🇸 United StatesJuniorMid-Level💰 $30 - $42 per hourWebsite

About the role

Key responsibilities & impact

Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.).
Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs).
Assist project manager in tracking project billing and creating monthly progress reports.
Assist with opening project numbers for proposal pursuits and contracted projects
Set up project folders and help file project-related documentation
Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists.
Track and monitor meetings and attendees lists.
During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf).
Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs.
Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
Submit contract review requests to the contracts team as needed
Track the status of contract reviews.
Assist with quarterly contract management reporting and follow-up
Request Certificates of Insurance (COIs)
Visit sites to photograph existing site conditions (requires reliable method of transportation).
Pick-up/drop-off of project items (requires automobile and driver’s license).
Assist Project Managers and Water Resources Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
Prepare Basic reports and collections metrics to track and communicate collection status to management.
Assist Project Managers and Water Resources Sector as needed on Special projects and administrative tasks.

Requirements

What you’ll need

2–5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industry
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred)
AutoCAD experience is a plus but not required
Ability to work in a fast-paced environment and prioritize tasks
Attention to detail and accuracy
Ability to work collaboratively and independently
Experience in the engineering or construction industry is a plus
Reliable method of transportation to and from the office and various job sites

Benefits

Comp & perks

Competitive salaries, profit sharing, and 401k.
Generous paid time off packages.
9 Paid Holidays.
Flexible schedules.
Education reimbursement, Paid annual dues for professional and societal organizations.
BKF offers competitive and award-winning benefits and perks. To learn more click here.

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Hard Skills & Tools

Project Management AssistanceBilling TrackingDocument DraftingReport PreparationData ManagementContract ManagementIssue TrackingBasic Report MetricsPDF EditingAutoCAD (Preferred)

Soft Skills

Organizational SkillsTime ManagementCollaborationIndependenceCommunication Skills