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Project Assistant – FDOT Transportation Experience
Moffatt & NicholPart Time Project Assistant at Moffatt & Nichol assisting project managers in transportation projects. Responsibilities include operational support, project execution, and administrative tasks.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project administration capabilities with expertise in managing documentation, supporting project managers, and maintaining project budgets. Proficient in Microsoft Office and familiar with project management tools to enhance operational efficiency.
Highest-signal resume keywords
Project Administration ExperienceFDOT Project KnowledgeMicrosoft Office ProficiencyDocument Management SkillsExcellent Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AdministrationDocument ProofreadingBudget TrackingMeeting Minutes PreparationProgress Reporting
Soft Skills
Self-MotivatedHighly OrganizedTeam CollaborationPositive AttitudeDeadline Management
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointAdobe Acrobat ProfessionalNewforma System
Industry Keywords
Project ManagementContract ManagementQuality Management SystemCost EstimatesSubcontractor Invoice Review
About the role
Key responsibilities & impact- Assist project managers in executing operational and administrative tasks related to the local district’s transportation projects
- Assist with project pursuit, project setup, project execution, and project closure
- Document proofreading and editing
- Document archiving / document management – Project and office
- Organize and support regular technical meetings
- Assist in taking meeting minutes when appropriate
- Be proactive in supporting Project Manager (PM) and Assistant Project Manager (APM) on GEC contract
- Setup opportunity with assistance from PD, PM and/or Project Administrator
- Setup Pursuit Number
- Submit contracts for review
- Edit draft teaming agreements as directed by PM for legal review
- Maintain on-call contract sheet
- Maintain costing sheets with correct rates for team to use for cost estimates
- Track overall contract budget
- Support with developing and updating project plates for marketing
- Support with retrieving and updating resumes for pursuits
- Organize and set up project meetings
- Maintain electronic files
- Prepare meeting notes, support distribution
- Prepare transmittals
- Assist PM in the review of subcontractor invoices
- Assist with review of the prebills
- Preparing progress reports, both financially and project related
- Support online delivery of project files via Newforma system
- Assistance with QMS items: project folder set-up, preparation of Project Plans and Project Quality Plans
- Work share and coverage as needed with other project administrator staff
- Other duties as assigned
Requirements
What you’ll need- College courses related to business or project management; preferred
- 2+ years of experience in Project Administration; required
- 2+ years of experience with FDOT projects; required
- Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint
- Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom
- Excellent communication skills (verbal, written, and presentation) and able to meet deadlines in a dynamic environment with multiple project responsibilities
- Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team.
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171 Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Benefits
Comp & perks- We offer a comprehensive, highly competitive benefits package with low employee contributions
- Family coverage is available
- Low-deductible plan available
- Generous HSA match to help manage healthcare expenses
- Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
- Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
- Free and confidential Employee Assistance Programs for counseling and support
- Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
- 401(k) match to help you reach your financial goals
- Excellent Life Insurance coverage, fully paid by the company
- You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
- Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
- And because we care about all members of your family, we offer Pet Insurance to look after your furry friends