Program Coordinator

• Provide executive-level programmatic, operational, and administrative support to ASAPconnect leadership
• Coordinate project and field activities, office services, operations, and procedures
• Maintain project records and documents
• Make independent day-to-day operational decisions
• Complete project management responsibilities in partnership with the Manager
• Coordinate team activities, meeting schedules, logistics, and meeting notes
• Support in-person and virtual employee and partner meetings
• Facilitate portions of virtual meetings when appropriate
• Coordinate annual calendars, meeting materials, and team communications
• Support communications strategy implementation, including documents, publications, website development and design, and social media
• Edit and proofread written materials
• Plan and coordinate field activities, meetings, events, learning sessions, presentations, conferences, and site visits
• Secure venues, prepare materials, coordinate speakers, arrange on-site staff coverage, make travel arrangements, and ensure documentation and follow-up
• Attend conferences and events throughout California to disseminate information and materials
• Support and occasionally deliver conference workshop presentations

Program Coordinator supporting California afterschool programs at community-college nonprofit

Program Coordinator supporting ASAPconnect’s California afterschool programs through executive support, project coordination, events, and statewide partner activities. Remote within California with approximately 20–25% travel.

• Support Vituity’s academic recruiting efforts
• Collaborate with universities and student programmes to build relationships
• Coordinate academic outreach events

Program Coordinator supporting Vituity’s academic recruiting and university outreach nationwide

Program Coordinator, Academic Outreach

Program Coordinator supporting Vituity’s academic recruiting efforts and university relationships. Coordinating outreach events with universities and student programmes nationwide.

• Assist with program planning and development for education, outreach, training, fellowship, workshop, TREX, and ecocultural fire programs
• Develop and distribute promotional materials and program-related communications
• Coordinate and participate in outreach, tabling, and community education events
• Coordinate registration and serve as the main contact for participants and public program inquiries
• Identify program dates and locations and maintain public and internal calendars
• Schedule, participate in, and take notes for program planning meetings
• Assist with curriculum and course agenda development
• Manage program logistics, including tools, supplies, facilities, food, water, curriculum materials, and certificates
• Track budgets and coordinate stipend payments with grant and finance teams
• Create and manage instructor/mentor contracts and assist with travel arrangements and other needs
• Maintain participation and attendance records, document activities through photos and videos, process evaluation surveys, and collect testimonials
• Maintain community relationships, mailing lists, outreach supplies, and event readiness
• Attend staff and team meetings, collaborate across departments, and support office upkeep
• Participate in EcoCultural stewardship work with the TERA crew up to one day per quarter if desired

Program Coordinator supporting Indigenous education, outreach, and stewardship programs at California nonprofit TERA

Program Coordinator supporting TERA’s Indigenous-led education, outreach, training, and ecocultural stewardship programs in California. Coordinating events, communications, participants, logistics, and grant documentation.

• Support the recruitment of residents and advanced practice providers
• Foster relationships with universities and professional organizations

Program Coordinator for Academic Outreach supporting recruitment efforts

Program Coordinator for Academic Outreach engaging with universities for recruitment initiatives. Supporting relationships with important academic and professional organizations.

• Tracking progress against approved program milestones; assistance in execution of the risk management process.
• Assist with the preparation of status updates and stakeholder-facing materials.
• Assist in the maintenance of program scope documents, project timelines, meeting notes, action registers, and related program documentation for review by Program Management.
• Monitor program scheduling, budget status, resource needs, and performance indicators to support informed decision-making and timely escalation.
• Coordinate meetings, follow-ups, documentation updates, and cross-functional communications as provided by program leadership to support alignment across program teams.
• Support data gathering, reporting, and process documentation activities to improve visibility into program execution and operational performance.

Assistant Program Coordinator supporting Enterprise Transformation at Caterpillar

Assistant Program Coordinator – Enterprise Transformation

Assistant Program Coordinator supporting day-to-day operations for Enterprise Transformation Program at Caterpillar. Focus on program monitoring, documentation, and coordination across teams.

• Responsible for providing administrative logistics and operations support to a clinical or non-clinical program
• Serves as principal administrative contact and liaison for internal and external department or program constituencies
• Duties may include grant planning and administration, budget management and control, program implementation and administration support, internal and external operational/administrative liaison, program marketing support, and reporting
• Works independently with limited degree of supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates Program Manager/Leader on status of projects
• May oversee and guide the work of other program support staff and/or volunteers.

Program Coordinator III providing support for clinical services at Sutter Health

Program Coordinator III – Hospital Based Services

Program Coordinator III at Sutter Health responsible for administrative and logistic support in clinical programs. Handling budget management, grant planning, and oversight of program support staff.

• Responsible for the synchronization of all operations involved in the successful completion of PACE programs related to Growth & Expansion
• Includes maintaining project plans, calendars, dashboards, and activities
• Assisting with the budget and keeping abreast of regulatory guidelines as applicable to PACE programs

PACE Program Coordinator synchronizing operations for healthcare programs

PACE Program Coordinator

PACE Program Coordinator at AltaMed managing operations for Growth & Expansion of PACE programs in healthcare. Handling project plans, budgets, and regulatory adherence in a supportive community environment.

• supporting the global infrastructure that supports 90,000 employees in their philanthropic efforts
• leading enterprise-wide initiatives that integrate Cisco’s purpose with measurable performance goals
• building a best-in-class Community Impact Program and experience for employees
• driving global community impact engagement
• providing support to employees, Community Impact Champions, Inclusive Communities (ERGs), and business units through the Community Impact Portal
• facilitating seamless volunteer management, fundraising, and donation matching
• reviewing and approving/declining employees’ external donation match requests
• collaborating with the broader Community Impact Team to provide general Community Impact programmatic administrative tasks
• supporting relevant global community focused teams

Program Coordinator handling Cisco's Community Impact initiatives for 90,000 employees.

Program Coordinator managing Cisco's philanthropic initiatives, supporting community engagement and employee volunteerism. Building and managing a global infrastructure for community impact efforts.

• Providing administrative logistics and operations support to a clinical or non-clinical program
• Serves as principal administrative contact and liaison for internal and external department or program constituencies
• Duties may include program implementation and administration support, internal and external operational/administrative liaison, program marketing support, and reporting
• Works within established procedures with a moderate degree of supervision in a work environment of multiple and conflicting priorities
• Recognizes and solves typical program problems and updates program manager/leader on status of projects

Program Coordinator II providing logistical and operational support in Diagnostic Imaging department

Program Coordinator II, Diagnostic Imaging Scheduling

Program Coordinator II at Sutter Health overseeing administrative support and operations for Diagnostic Imaging. Responsible for program implementation, marketing support, and liaising with departments.

Program Coordinator jobs in California

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Program Coordinator

Program Coordinator, Academic Outreach

Program Coordinator

Program Coordinator, Academic Outreach

Assistant Program Coordinator – Enterprise Transformation

Program Coordinator III – Hospital Based Services

PACE Program Coordinator

Program Coordinator

Program Coordinator II, Diagnostic Imaging Scheduling