Paralegal

• Manage and maintain litigation and policing client/matter files including official papers.
• Prepare complaints, notices of opposition, petitions for cancellation, answers, discovery requests and responses, subpoenas, deposition notices, declarations, motion related documents, proposed orders, exhibit appendices, and correspondence.
• Assist with document collection processes, including identifying documents responsive to discovery requests, and overseeing document production.
• E-file documents in various courts and administrative agencies, including but not limited to all Federal Courts, U.S. Court of Appeals (all Circuits), USPTO Trademark Trial and Appeal Board, and the Forum (domain name dispute proceedings), and state court.
• Perform factual and legal cite checking of motions and briefs utilizing key cite checking authorities.
• Prepare materials for and assist attorneys with court proceedings including but not limited to hearings, depositions, arbitration, and trial.
• Coordinate with external vendors.
• Maintain physical and electronic files.
• Review incoming correspondence, determine appropriate action.
• Review and maintain docket and update as appropriate.
• Share responsibility with attorneys for meeting all deadlines.
• Maintain daily timekeeping for billing purposes, entering time records daily.

Trademark Litigation Paralegal

• Manage and respond to subpoenas, garnishment orders, discovery requests, and other legally mandated notices
• Coordinate and support e‑discovery processes, including email searches, document retrieval, and electronic data collection relevant to legal requests
• Work closely with internal business contacts (e.g., HR, Payroll, IT, Operations)
• Engage with external legal counsel on matters related to discovery and subpoenas
• Maintain organized records of all requests, responses, and related correspondence
• Assist with process improvements, templates, and documentation related to subpoena and discovery response workflows

Claims Paralegal

• Interacting with internal and external stakeholders
• Plans and organizes tasks and work responsibilities to achieve objectives
• Process incoming and outgoing communications in IP management software
• Review and file prosecution-related documents with the USPTO
• Coordinate and facilitate instructions to foreign agents to meet deadlines
• Manage, create and maintain documents on behalf of customers
• Prepare documents for signature and collaborate with customer contacts
• Maintain customer docket and run reports as appropriate
• Develop and maintain knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures for quality improvement
• Document and track daily work in the time-tracking system

Senior IP Admin Analyst – Patent Paralegal, Docketing

• Providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers
• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives
• Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution
• Coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines
• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices as requested
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s

Senior IP Admin Analyst – Patent Paralegal/Docketing

• Manage contract intake and conduct initial reviews to identify legal issues, ensure completeness, and support attorney review;
• Coordinate contract workflows with internal clients, vendors, and outside counsel;
• Track, prioritize, and route legal requests in alignment with Legal Affairs leadership;
• Improve and maintain legal processes, tools, and workflows, including templates, internal reference guides, and process documentation;
• Capture, organize, and maintain institutional legal knowledge for ease of use across the organization;
• Coordinate timelines, deliverables, and communications for legal projects while providing targeted administrative support;
• Conduct focused legal and operational research and analyze contracts, policies, regulations, and facts to surface key risks and options;
• Draft and edit legal documents and correspondence under attorney direction and maintain records within established legal systems;
• Create practical tools, templates, and training materials and support internal trainings, office hours, and communications;
• Build effective working relationships with internal stakeholders and external counsel and support development and implementation of legal policies and standards;
• Support required regulatory, governance, and organizational filings and coordinate filing activities with stakeholders and outside counsel;
• Participation in IJM’s community of spiritual formation.

• Provide assistance to attorneys in fact investigation, witness interviews, drafting pleadings and correspondence, legal research, document preparation and production, database management, docketing/case management, and overall client service.
• Prepare materials for and assist in preparation for depositions, hearings, and trials and related proceedings, and attend same if needed.
• Pre-trial preparation and trial attendance.
• Prepare draft pleadings and discovery.
• Coordinate filing of pleadings/documents and arrange for service.
• Collect and summarize medical and/or other records.
• Assist with calendaring/docketing.
• Work with attorneys in multiple offices.
• Act as a liaison between clients, colleagues, and experts to ensure timely communication of case information and production of materials.
• Stay informed of developments in the product liability practice areas and the Paralegal industry.
• Maintain professional demeanor and attitude.
• Comply with firm policies.
• Sustain attention to detail and quality of work.
• Learn/develop technical proficiency in database use and management; internet/electronic research; and project folder/electronic file maintenance.
• Independently organize and manage files or delegate similar tasks to Paralegal Assistants or Information Governance and supervise same.
• Attend and participate in in-house CLEs.
• Mentor Paralegal Assistants.
• Anticipate attorney needs.
• Independently handle all key duties without supervision of another Paralegal or Senior Paralegal.
• Meet billable hour requirement of 1500 hours per year.

Mass Tort Paralegal, California

• Support attorneys in the Weapons Systems division
• Interfacing with various levels of management, other paralegals, employees, lawyers, and outside parties
• Conducting legal research
• Supporting negotiation of NDAs and contract terms and conditions
• Identifying and supporting process improvements in corporate and sector policies and procedures
• Drafting letters and preparing training materials, briefings, and guidance documents
• Navigating legal and corporate systems, tools, and databases
• Document collection in response to third party subpoenas

Paralegal 3/4

• Providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers
• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives
• Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution
• Coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution
• Manage, create and maintain documents on behalf of customers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices as requested
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s
• Liaise with all areas of the business where/when defined to meet customer expectations

• Proactively managing docketing, client correspondence, and billing from application filing through issuance.
• Assisting in the preparation of patent applications, including proofreading and compiling the necessary documentation and signatures.
• Preparing patent prosecution documents for e-filing with the USPTO and ePCT.
• Maintaining accurate and organized electronic records, including tracking patent application status and deliverables.
• Coordinating with foreign associates and external vendors to obtain foreign filing licenses, priority documents, and formal drawings.
• Contributing to ongoing firm processes and team coverage scenarios.
• Conducting client correspondence, billing, and status checks, while ensuring compliance with USPTO and MG IP procedures.
• Assisting with additional paralegal or administrative projects as needed.
• Reviewing EFS and EPAS receipts and updating docketing records.
• Verifying completeness and compliance of USPTO filings.
• Conducting status checks and reviewing Private PAIR correspondence notifications.
• Processing incoming mail and email from clients, foreign associates, and the USPTO.
• Opening new matters, preparing reports, maintaining spreadsheets, and supporting general patent-prosecution administrative tasks.

IP Patent Paralegal

• Prepare and support the development of legal filings, briefs, and structured case documentation
• Review documents for accuracy, including citation checking, formatting consistency, and cross-referencing
• Ensure all materials meet high standards before submission, including proofreading and redacting sensitive information
• Support case management activities including document organisation, preservation, and production
• Manage multiple concurrent cases, proactively tracking deadlines and ensuring timely, high-quality submissions
• Work closely with investigators and Enforcement Counsel across the full lifecycle of disciplinary cases
• Contribute to the improvement of processes, policies, and documentation standards

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