Office Assistant

• Manage and organise schedules, appointments, and virtual meetings for team members.
• Handle incoming and outgoing email correspondence in a professional and timely manner.
• Prepare and edit documents, reports, and presentations as required.
• Maintain and organise digital files, ensuring records are accurate and up-to-date.
• Provide general administrative support to our team to enhance operational efficiency.
• Perform data entry tasks and assist with the management of company databases.
• Act as a point of contact for internal and external enquiries, directing them to the appropriate person.
• Assist in coordinating virtual team events and other projects.

Remote Office Assistant providing administrative support to Infobiz Systems' remote operations

Remote Office Assistant in a fully remote environment, supporting Infobiz Systems with administrative tasks. Responsibilities include managing schedules, email correspondence, and document preparation.

• Represent indigent persons in appellate process
• Review and analyze client records on appeal
• Identify errors and issues subject to appeal
• Research and analyze case law
• Draft persuasive briefs and other appellate documents
• Advocate in appellate courts through oral arguments
• Assist trial attorneys in framing and preserving issues for purposes of appeal
• Perform related work as required
• Remote work available after training is complete

Assistant Public Defender representing clients in appellate process

Assistant Public Defender

Assistant Public Defender representing indigent clients in appellate process. Engaging in legal research and drafting persuasive briefs for appellate courts.

• Provide support to the Rehabilitation Department
• Answer telephones professionally and communicate messages
• Work with Insurance Companies
• Schedule services for New and Follow Up Visits
• Enter information into EMR and maintain documentation
• Prepare paperwork and gather information
• Ensure quality delivery of therapy services
• Ensure a clean and safe work area

Rehab Office Assistant providing support in a patient-centered environment

Rehab Office Assistant, Tech – Full Time

Rehab Office Assistant providing support to the Rehabilitation Department in a patient-centered environment. Responsibilities include scheduling, documentation, and patient interaction.

• Serve as the primary reception contact, welcoming employees and guests in a professional and friendly manner.
• Assist visitors with check-in procedures and guide guests to appropriate office locations, meeting rooms, etc.
• Receive, process, and distribute incoming and outgoing mail and packages timely.
• Manage main phone line, including answering, screening, and transferring incoming calls and recording and updating phone greetings and prompts.
• Manage multiple voicemail inboxes, including monitoring, screening, and distributing messages to the appropriate individuals in a timely manner.
• Collaborate with staff to support meetings and events, including managing conference room schedules, coordinating front lobby digital messaging, preparing meeting materials and spaces, coordinating food and beverage, including delivery or pickup when needed, resetting meeting spaces upon completion, and coordinating outside venues when requested.
• Support employees with a variety of administrative functions, including preparing and formatting documents and presentations, scanning, copying and printing documents, data entry, managing business card orders, supporting expense processing, processing invoices related to office supplies and services, and providing other general administrative support as needed.
• Assist with travel and lodging coordination, including airline reservations, lodging reservations, hotel authorizations as required, itinerary changes and other transportation needs, such as car rentals or train services.
• Assist with onboarding activities, including supporting new hire welcome packages, preparing Home Office workspaces, and supporting coordination of building access.
• Manage and maintain adequate inventory of all office and breakroom supplies.
• Maintain a clean, organized, and professional reception and common office areas.

Office Assistant supporting daily operations at Gemma Power Systems

Office Assistant for Gemma Power Systems, supporting daily operations and administrative tasks for the team. Engaging with employees and guests while managing logistics and office supplies.

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

Office Assistant providing essential support for various departmental teams at AdvanceCare Health Services.

Office Assistant providing essential administrative support to departmental teams at AdvanceCare Health Services. Thrives in a fast-paced environment while maintaining organization and quality work.

• Assists with resident acquisition, tours, renewal programs, marketing strategy and execution, and support for resident communications and community engagement.
• Assists with leasing activities such as lead follow-up, tours, application processing, lease execution, move-ins, and move-outs.
• Maintain occupancy targets and execute lease-up strategies with Director.
• Implement outreach to Salisbury University students and families.
• Assists with creating an annual marketing plan that includes digital advertisement, social media, campus partnerships, campus events, and referral programs.
• Maintain listings on rental platforms (as needed) and ensure accuracy of content, imagery, and pricing.
• Coordinate and produce marketing resources such as virtual tours, floor plan materials, and signage in partnership with Director and Residence Life Coordinator.
• Oversee renewal campaigns, incentives, and retention events in coordination with Resident Life.
• Assists with training front-desk staff regarding leasing materials and information.
• Manage move-in/move-out communication and planning.
• Prepare student key packets and processes key return inventory.
• Track lead sources, conversion rates, marketing ROI, and prepare weekly leasing statistics for Director.
• Analyze competitor landscape and provide recommendations on pricing and promotions and current leasing numbers.
• Ensure leasing practices comply with Fair Housing laws and university policies.
• Maintain accurate resident records and move-in/move-out checklists, and keys
• Serves in on-call rotation for after-hour emergencies.
• Oversee community towing in conjunction with Residence Life Coordinator
• Serves as appeals officer for conduct decisions
• Assist with Community Assistant staff training

Office Assistant managing resident communications at Salisbury University housing

Office Assistant at Salisbury University housing coordinating resident acquisition, marketing, and communications. Overseeing leasing activities and supporting resident engagement with a comprehensive benefits package.

• Provide administrative support to multiple departments and executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries as needed
• Assist with special projects by conducting research, compiling data, and preparing reports and presentations
• Serve as a point of contact for internal and external communications, screening and directing calls and messages professionally
• Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution
• Coordinate logistics for meetings, including agendas, materials, conference room setup, and follow-up actions
• Provide cross-functional support by assisting other departments with daily operations to help address staffing gaps or workload demands
• Run errands off-campus as needed to support organizational operations
• Perform additional duties as required to support business operations and executive initiatives

Office Assistant providing administrative support in a busy specialty practice

Office Assistant providing administrative and operational support for a specialty practice. Collaborating with multiple departments and assisting executive leadership in Jacksonville, FL.

• Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function

Office Support Services Assistant at Jeld-Wen providing administrative support

Office Support Services Assistant

Office Support Services Assistant at Jeld-Wen providing administrative support activities in the Administrative Services Function with close supervision and defined procedures.

• Processing appointments, customer reception, and encounter management
• Managing encounter charge posting and clinic billing functions
• Assisting with questions regarding care and service
• Performing additional responsibilities as needed by individual clinic/office settings

Office Assistant managing patient appointments and billing at Bonutti Clinic

Office Assistant, Part-Time

Office Assistant managing patient appointments, billing, and customer service at Bonutti Clinic in Effingham, IL. Responsible for reception duties and patient check-in/out processes.

• Provide administrative support to property managers
• Handle incoming phone calls, respond to tenant inquiries, and route calls
• Welcome tenants, vendors, and prospective tenants; provide information
• Draft, proofread, and distribute emails, letters, and notices
• Order and manage office supplies
• Enter and update data in property management software
• Address tenant questions and concerns
• Schedule meetings, showings, and maintenance appointments
• Receive and process maintenance requests
• Maintain organized records of tenant leases and other documents
• Assist with the creation of reports related to property management
• Assist with lease renewals, applications, and move-ins/outs
• Schedule and follow up on property maintenance

Office Assistant providing administrative support in property management

Office Assistant providing administrative support to property managers in property management. Handling inquiries, scheduling appointments, and maintaining records for smooth operations.

• Answer and triage incoming telephone calls
• Schedule patient appointments or transfers caller as necessary
• Collect patient co-payments
• Verify patient and insurance information
• Greet patients as they arrive
• Maintain appointment schedule by scheduling based on urgency
• Confirm next day patient appointments
• Update chart with copies of current insurance card and patient registration forms
• Check out patient
• Record and post charges and payments daily
• Assist patient with billing questions
• Process requests for medical records

Office Assistant handling front office duties at Reid Health

Office Assistant managing front office duties including scheduling and patient interactions at Reid Health. Collaborating with providers to ensure quality outcomes for patients.

Office Assistant jobs in United States

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Office Assistant

Assistant Public Defender

Rehab Office Assistant, Tech – Full Time

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Support Services Assistant

Office Assistant, Part-Time

Office Assistant

Office Assistant