Office Assistant

AdvanceCare

Office Assistant providing essential administrative support to departmental teams at AdvanceCare Health Services. Thrives in a fast-paced environment while maintaining organization and quality work.

Posted 7/19/2026full-timeColumbia • Tennessee • 🇺🇸 United StatesMid-LevelSenior💰 $16 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in document creation and editing, calendar management, and effective communication. Capable of providing exceptional administrative support while adapting to fast-paced and changing environments.

Highest-signal resume keywords

Microsoft Office ProficiencyGoogle Suite ProficiencyExcellent Written CommunicationExcellent Verbal CommunicationAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document CreationReport PreparationData AnalysisTranscriptionFiling Systems Management

Soft Skills

MultitaskingPrioritizationAdaptabilitySelf-StarterCustomer Service

Certifications & Qualifications

Criminal Background Check

About the role

Key responsibilities & impact

Create and edit documents, reports, and presentations with accuracy.
Organize and maintain filing and retrieval systems.
Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
Navigate software programs like Google Suite and Microsoft Office proficiently.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Prepare reports by collecting and analyzing information.
Provide exceptional customer service to internal and external stakeholders.
Conduct presentations and assist in leading meetings.

Requirements

What you’ll need

Prior administrative support experience preferred.
Comfortable with Microsoft Office, Google Suite, and learning new software.
Excellent written and verbal communication skills.
Ability to handle interruptions, multitask, and prioritize effectively.
Have the ability to adapt readily and quickly to changing assignments as daily demands change.
A self-starter that doesn't let things wait gets them done correctly.
Independent Thinker and Growth Minded.
Thrives in a fast-paced, ever-changing environment.
Punctual with consistent attendance and quality work.
Must pass a criminal background check (7–10 years).

Benefits

Comp & perks

Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Vision insurance
Paid Orientation
Paid Training