Executive Assistant

• Manage administrative details for the Executive Vice President of Energy and support various functions for additional senior leaders reporting to the EVP.
• Facilitate smooth and professional communication between the EVP and internal departments, external relationships, customers, and member owners.
• Partner with the corporate communications liaison to coordinate and distribute correspondence, such as employee announcements and company policies, and marketing materials.
• Collaborate with and assist the marketing & communication team on meeting and event preparation, set up, and follow up including preparing presentations, agendas, materials, documenting notes and coordinating follow-up items to completion.
• Prepare professional PowerPoint presentations, extracting data from Excel and Word for various stakeholders including Board of Directors, senior leadership, management and external partners.
• Support internal and external meeting participation and travel logistics.
• Organize and help manage the logistics for corporate and business unit operations as well as additional offsite space/meeting planning coordination and logistics.
• Execute responsibilities using platforms such as OneDrive, Microsoft Teams, Microsoft Forms, Yammer, Concur, Coupa, Adobe Sign, TimeManager, Intelex, and Office 365.
• Provide proactive thinking and value-added work as a member of the CHS energy team.
• Responsible for efficiently managing complex calendars, resolving scheduling conflicts, coordinating travel arrangements and itineraries, and processing expense reports to optimize workloads and ensure smooth operations.
• Provide administrative and logistical support by assisting with employee floor positioning and moves, ordering and maintaining office supplies, approving access requests for distribution lists/folders, and managing the distribution of sporting event tickets.

• Manage complex calendars, meeting schedules, and executive priorities
• Coordinate travel, hotels, retreats, offsites, and team events
• Prepare meeting materials, agendas, and follow-up communications
• Track action items and help ensure commitments are completed
• Support expense management and Concur submissions
• Assist with presentation development, formatting, proofreading, and version control
• Conduct document comparisons, redlines, and version reviews
• Draft correspondence, gather information, and support executive communications
• Support legal review processes and contract coordination activities
• Coordinate recruiting activities, interview scheduling, and HR-related workflows
• Support all-hands meetings and internal communications
• Coordinate special projects on behalf of leadership
• Support annual planning efforts, retreats, offsites, and practice initiatives
• Gather information and input from leaders and team members
• Help organize materials related to growth initiatives, ownership discussions, and business planning
• Maintain project plans, timelines, and follow-through across multiple initiatives
• Participate in highly confidential meetings and discussions
• Prepare and maintain sensitive business materials and records
• Support compensation, bonus, and people-related processes
• Introduce and refine processes that improve efficiency, standardization, and collaboration
• Use AI tools such as Microsoft Copilot and ChatGPT to accelerate drafting, summarization, scheduling, information synthesis, and presentation development
• Help identify opportunities to reduce administrative burden across the practice
• Continuously look for ways to make work easier, faster, and more effective for the team.

Executive Assistant – Practice Operations

• Provide skilled and efficient support to select RSM leaders in calendar and schedule management
• Execute travel arrangements and expense reimbursement
• Coordinate logistics for internal and external meetings
• Proofreading communications, compiling reports and other special projects
• Maintain daily, weekly, and monthly to-do lists
• Handle confidential correspondence and take ownership of projects or events assigned
• Prepare and proofread information for professional appearance
• Independently compile data and prepare appropriate reports

Senior Executive Assistant – Temporary

• Manage calendar and email inbox for wealth management advisor
• Schedule client meetings
• Manage client experience
• Keep electronic files organized
• Update and maintain CRM system
• Coordinate all mailing
• Generate various reports
• Track licensing/certifications

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Providing comprehensive administrative support for the President, AWC Global Portfolio of the Medical Surgical business
• Supporting and proactively anticipating work needs of the AWC Global Portfolio leadership team
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
• Supporting organization employee engagement activities
• Direct interaction with executive-level customers, and Health Care professionals on behalf of the business.
• Interpreting and administering corporate policies and procedures
• Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
• Suggesting and implementing improvements to office and department procedures, methods, and quality goals
• Managing confidential, sensitive and restricted business information, and supporting executive level professionals
• Other duties as assigned by leader

Executive Assistant jobs in Minnesota

See all jobs on JobTailor

Executive Assistant

Executive Assistant – Practice Operations

Senior Executive Assistant – Temporary

Executive Assistant

Executive Assistant

Executive Assistant