Executive Assistant

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Provides comprehensive and confidential administrative support to the Executive Vice President and Chief Human Resources Officer
• Significant coordination and correspondence between internal and external staff
• Prioritize inquiries and requests while troubleshooting and resolving conflicts
• Provides guidance to complex calendar management
• Schedules appointments, including conference calls and video conferences
• Makes complex arrangements for travel and addresses last-minute changes
• Manages incoming calls and prioritizes messages
• Prepares and manages email correspondence and other written materials
• Tracks expenses and prepares expense reports
• Provides assistance and guidance to various organizational PS programs.

Senior Executive Assistant, CHRO

• Provide executive-level administrative and operational support to multiple HR Vice Presidents and Executives
• Be responsible for managing complex calendars, coordinating meetings and travel, preparing communications and presentations, handling confidential information with discretion, and ensuring smooth day-to-day support across the HR leadership team
• Manage an extremely active and dynamic calendar of appointments
• Think creatively and resourcefully about alternatives, protect time, and manage calendars, including scheduling internal and external meetings across multiple time zones
• Arrange complex and detailed travel plans, coordinate domestic and international travel arrangements, including itineraries, agendas and accommodations, and expense reporting
• Compile documents for travel-related meetings
• Prepare, format, and distribute presentations, reports, agendas, meeting materials, and correspondence
• Support leadership meetings by organizing logistics, preparing materials, capturing action items, and following up on deliverables
• Serve as a point of contact for internal and external stakeholders on behalf of the HR Vice Presidents
• Handle sensitive and confidential information with a high degree of professionalism and discretion
• Assist with planning and coordination of HR events, team meetings, off-sites, and leadership sessions
• Partner closely with Executive Assistants across the organization to find efficient solutions for scheduling challenges
• Support in creating/editing various documents, including letters/memos, PowerPoint presentations, Excel files (including manipulation of data/creation of charts), etc.
• Prioritize conflicting needs, handle work expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Proactively manage business rhythm planning, ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly
• Monitor and prioritize incoming communications, escalating urgent matters as appropriate
• Support budget tracking, purchase orders, invoices, and other administrative processes as needed
• Maintain organized digital files, records, and documentation
• Identify opportunities to improve administrative processes and enhance team efficiency.

Executive Assistant, Human Resources

• Supports the administration of corporate governance processes for assigned entities and boards of directors to help promote compliance with applicable governance requirements, with a primary focus on subsidiaries domiciled in Maryland.
• Drafts, revises, and maintains corporate governance, board meeting, and entity organizational documents (transactional records, board meeting minutes and resolutions, charters, bylaws, director’s manuals, etc.).
• Maintains corporate records and supports efforts to ensure records are accurate, complete, and properly organized and secured in accordance with team procedures.
• Coordinates and supports the planning and administration of meetings involving boards of directors, board committees, and shareholders, including scheduling, preparing materials, tracking deliverables, and assisting with meeting documentation.
• Partners with business units and other stakeholders to help facilitate the timely delivery of board materials in an appropriate format and supports the tracking of voting results and board actions.
• Assists with director onboarding and continuing education activities, including preparing materials related to directors’ duties and responsibilities.
• Maintains corporate licenses in various jurisdictions, and assists with applicable registrations and annual filings related thereto.
• Supports communication and coordination of board-related information among legal counsel, board members, business units, and other internal and external stakeholders, including outside counsel and independent auditors.
• Builds and applies knowledge of corporate governance regulations, practices, and internal policies by staying informed on governance developments, industry trends, and emerging best practices.
• Supports governance and strategic initiatives by helping to identify potential conflicts, risks, or compliance issues and contributing to the development of practical recommendations and solutions to support accurate execution, reporting, and recordkeeping.

Analyst, Governance and Corporate Secretary

• Provide high-level administrative support to executives
• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
• Screen all calls for executive and handle all inquiries within capacity.
• Track Executives' meetings, as well as necessary follow ups.
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.

Executive Assistant – General, Administration

• Provide high-level business support to the Vice President of Brokerage Sales
• Manage complex schedules and facilitate effective communications
• Represent the Vice President with professionalism and discretion
• Prioritize meeting requests and manage access to the leader
• Plan and arrange comprehensive travel logistics
• Capture detailed meeting notes and follow up on deliverables

• Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events.
• Proactively manage and coordinate the Executive's schedule and priorities to ensure efficient use of their time and energy.
• Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
• Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive narratives for executive meetings.
• Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
• Book travel within Salesforce’s policy, considering travel visas, costs, and proper documentation.
• Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.

Principal Executive Assistant

• Manage complex, high-volume calendars for 4–5 executives
• Filter, organize, and respond to emails on behalf of the executives
• Arrange travel plans, including flights, accommodations, and itineraries
• Assign tasks to team members or external resources as needed
• Create, edit, and manage documents, presentations, reports, and internal communications materials
• Prepare agendas, take minutes, and follow up on action items
• Assist with the planning and coordination of projects to ensure they are completed on time
• Conduct research to provide executives with necessary information for decision-making
• Manage invoices for purchases, expenses and expense reports
• Plan and prepare for recurring business rhythm meetings
• Coordinate communications between executives and internal/external stakeholders
• Leverage AI tools and platforms to streamline workflows
• Partner with the marketing team to write and create content
• Coordinate eSimplicity’s participation at industry events and employee events
• Organize office spaces and manage inventory of office supplies

Executive Assistant jobs in Maryland

See all jobs on JobTailor

Chief Executive Assistant

Senior Executive Assistant, CHRO

Executive Assistant, Human Resources

Analyst, Governance and Corporate Secretary

Executive Assistant – General, Administration

Executive Assistant

Principal Executive Assistant

Executive Assistant