Executive Assistant

• Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events.
• Proactively manage and coordinate the Executive's schedule and priorities to ensure efficient use of their time and energy.
• Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
• Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive narratives for executive meetings.
• Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
• Book travel within Salesforce’s policy, considering travel visas, costs, and proper documentation.
• Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.

Principal Executive Assistant

• Manage complex, high-volume calendars for 4–5 executives
• Filter, organize, and respond to emails on behalf of the executives
• Arrange travel plans, including flights, accommodations, and itineraries
• Assign tasks to team members or external resources as needed
• Create, edit, and manage documents, presentations, reports, and internal communications materials
• Prepare agendas, take minutes, and follow up on action items
• Assist with the planning and coordination of projects to ensure they are completed on time
• Conduct research to provide executives with necessary information for decision-making
• Manage invoices for purchases, expenses and expense reports
• Plan and prepare for recurring business rhythm meetings
• Coordinate communications between executives and internal/external stakeholders
• Leverage AI tools and platforms to streamline workflows
• Partner with the marketing team to write and create content
• Coordinate eSimplicity’s participation at industry events and employee events
• Organize office spaces and manage inventory of office supplies

• Manage e-mail and calendars for senior leadership
• Schedule appointments and book travel
• Provide high-level administrative support
• Track email correspondence and projects
• Organize and maintain filing systems
• Handle various administrative tasks as needed
• Assist with special projects and other tasks as assigned.

Senior Executive Assistant I

• Proactively manage the CEO's calendar, make travel arrangements, handle reservations, and organize internal and external meetings, special events, and all-staff gatherings.
• Prepare and track budgets for meetings, special events, and all-staff gatherings.
• Attend meetings assigned by the CEO, take minutes, identify action items, and work with managers to assign and track these items.
• Provide comprehensive support to the Board of Directors, including maintaining calendars, arranging meeting logistics, managing contact lists, and handling Board packets and documents.
• Draft, review, and proof-read correspondence, presentations, reports, and other communications to internal and external stakeholders.
• Review service and technology contracts for accuracy, compliance, and proper adherence to FAES contract standards prior to CEO and/or legal review, flagging potential issues for management, accounting, or legal teams.
• Create internal newsletters and weekly update emails in collaboration with department heads.
• Prepare monthly expense reports for the CEO.
• Provide other administrative assistance as needed.
• Assist the CEO in fundraising and business development by coordinating and preparing materials for donor and partner meetings, calls, and site visits.
• Prepare, edit, and submit proposals, letters of inquiry, and other communications, ensuring clarity, accuracy, readability, and professional presentation.
• Collaboratively manage donor proposal processes with the CEO, including tracking timelines, ensuring appropriate review, and maintaining fundraising records and policies.
• Prepare, track, and manage gift agreements, and provide tax acknowledgment and thank you correspondence to donors.
• Support outreach needs to external partners.

• Drive executive excellence by orchestrating high-stakes meetings and managing complex travel
• Act as a trusted liaison between leaders to create efficient, prioritized, and impactful meetings
• Manage operational readiness by tracking Federal contract requirements
• Maintain visibility into division performance through intelligent reporting and dashboard creation
• Accelerate cross-functional collaboration to ensure peak performance

Executive Assistant, Federal

• Manage CEO calendar and scheduling
• Draft and respond to client communications (primarily email)
• Prepare correspondence
• Ensure timely follow-ups
• Draft proposals and contracts
• Support new client onboarding processes
• Maintain client communications quality (e.g. drafting and/or responding to emails)
• Serve as liaison for company vendors including coordinating services as required
• Track company certification renewals and assist with preparation and submission
• Maintain CRM accuracy
• Oversee shared inboxes
• Improve workflows
• Draft professional communications
• Support LinkedIn and other social media activity
• Prepare month newsletter for distribution
• Coordinate small events on occasion
• Provide on-site support when needed for the events
• Attend target networking events periodically

Executive Assistant – Operations Coordinator, Part-Time

• Coordinate household operations including cleaning staff, meal prep services, and vendors
• Ensure smooth daily home logistics for executive and partner
• Manage errands, personal requests, and day-to-day coordination
• Oversee pet-related scheduling and household needs
• Organize and maintain overview of multiple properties and recurring bills
• Track utilities, invoices, and payment schedules to ensure nothing is missed
• Assist in basic financial tracking and expense organization
• Maintain structured systems for personal and business obligations
• Plan and manage domestic and international travel end-to-end
• Provide itinerary breakdowns, cost summaries, and recommendations
• Handle bookings for flights, hotels, dining, and experiences
• Manage last-minute changes and travel disruptions
• Monitor and filter high-volume personal and business emails
• Identify priorities and provide daily/weekly email summaries
• Draft responses and coordinate follow-ups when needed
• Act as gatekeeper to protect executive time and focus
• Maintain structured calendars for executive and partner
• Coordinate meetings, personal commitments, and business obligations
• Anticipate scheduling conflicts and proactively resolve them
• Assist with personal gifting, reminders, and special events (birthdays, holidays)
• Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
• Support lifestyle organization to ensure efficiency and balance

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