Executive Assistant – General, Administration

StepStone Group

Executive Assistant providing high-level administrative support to executives at StepStone Group. Handling communications, scheduling, and logistical planning with attention to detail.

Posted 6/12/2026full-timeBaltimore • Maryland • 🇺🇸 United StatesMid-LevelSenior💰 $72,000 - $87,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

administrative supportcalendar managementexpense reportinglogistics planningdocument draftingmeeting coordinationconfidential information managementattention to detailtime managementproblem solving

Soft Skills

communication skillsteam playerdiscretionsound judgmentrelationship managementprioritizationcollaborationprofessionalisminitiativeadaptability

Tools & Technologies

Microsoft Office SuiteWordExcelPowerPointOutlooktravel agency softwareemail management systemscalendar management toolsproject management toolscommunication platforms

Industry Keywords

financial institutionexecutive supportconfidentialityclient liaisonmeeting logisticsteam meetingsprofessional relationshipsStepStone Group cultureadministrative processesoffice tasks

About the role

Key responsibilities & impact

Provide high-level administrative support to executives
Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
Screen all calls for executive and handle all inquiries within capacity.
Track Executives' meetings, as well as necessary follow ups.
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
Plan and coordinate monthly and weekly team meetings as requested.
Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.

Requirements

What you’ll need

A minimum of three years' experience providing administrative support in a financial institution
College degree preferred
Ability to manage highly sensitive, confidential information with complete discretion.
Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
Strong focus on attention to detail, accuracy, and thoroughness.
Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
Effective team player who can collaborate or make independent decisions as needed.
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations.
Ability to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing.

Benefits

Comp & perks

Health insurance
401(k) matching
Paid time off
Flexible working hours
Professional development opportunities