Chief of Staff

• Own EC goal performance monitoring systems, dashboards, and review processes to ensure visibility into key metrics, priorities, and outcomes.
• Drive strategic planning and goal-setting processes, helping the team align around clear objectives and measurable results.
• Improve operating rhythms, meeting structures, and decision-making processes to maximize team effectiveness.
• Develop and maintain evergreen systems, playbooks, and operating resources that increase institutional knowledge and execution quality.
• Develop and advance an EC ‘Brand as Access strategy,’ positioning GD’s Emergency Cash public profile to ensure recipient trust and unlock relationships with mobile network operators, financial service providers, governments and other stakeholders.
• Partner across GiveDirectly to ensure EC messaging for access is consistent, compelling, aligned across external-facing channels and integrated and aligned with our fundraising and systems change messaging.
• Own the creation and maintenance of core EC collateral, including pitch decks, webpages, FAQs, briefing materials, one-pagers, and strategic narratives.
• Support the management of GiveDirectly’s strategic Mobile Network Operator (MNO) partnerships by coordinating engagement plans, tracking commitments, and ensuring timely follow-up on key actions across partners and internal teams.
• Lead high-priority strategic initiatives that advance Emergency Cash objectives and team effectiveness.

Chief of Staff – Emergency Cash, Senior Manager

• Create operating leverage for the CPO by managing priorities, communications, time, follow-through, decision support, and organizational coordination
• Keep open loops, pending decisions, follow-ups, commitments, risks, and dependencies from falling through the cracks across Product and key cross-functional workstreams
• Turn fast, messy conversations into clear decisions, actions, owners, timelines, drafts, and follow-through
• Prepare and synthesize meetings and materials, including summaries, rundowns, follow-up notes, first drafts, decision documents, board materials, and executive communications
• Coordinate across direct reports, senior leaders, product lines, deployments, and cross-functional partners to strengthen alignment and ensure the right people have the right context
• Protect the CPO’s time by improving calendar quality, reducing unnecessary meetings, creating space for deep-focus work, and surfacing the most important topics quickly
• Build better systems and repeatable workflows using AI, automation, and modern tools so recurring work is faster, cleaner, and more scalable

Chief of Staff – Product Officer

• Own whole pieces of People & Operations end to end: recruiting coordination, onboarding, HR operations, events, vendor and expense management
• Be the trusted second who can step in on almost anything when it needs to happen
• Build and run the systems that keep a fast-growing team organized, and improve them as you go
• Support the executive team: prep, coordination, follow-through, and quietly making sure nothing falls through the cracks
• Take ambiguous, unowned problems and just handle them, no spec required
• Grow into more scope over time as you earn trust

Deputy Chief of Staff

• Convert CEO priorities into clear actions, owners, timelines, and follow through.
• Prepare the CEO for customer meetings, investor meetings, board discussions, internal reviews, and strategic decisions.
• Track key commitments across customers, investors, advisors, legal counsel, finance, and the internal team.
• Identify what is slipping, what needs escalation, and what can be delegated.
• Create and manage the company operating cadence, including leadership meetings, weekly priorities, customer follow ups, hiring updates, finance reviews, and board preparation.
• Help maintain a clear view of the company’s most important objectives, risks, and open decisions.
• Turn scattered inputs from meetings, emails, chats, and documents into structured action plans.
• Ensure team members know what matters most and what needs to happen next.
• Support the CEO in preparing for high stakes customer discussions with semiconductor, energy, and advanced materials companies.
• Help coordinate proposal preparation, POC scopes, pricing documents, meeting notes, follow up emails, and decision trackers.
• Maintain a reliable view of active customer conversations, next steps, blockers, and commercial status.
• Work with technical leads to translate complex product and scientific updates into customer ready materials.
• Assist with investor updates, fundraising materials, data room organization, board materials, and follow up from investor conversations.
• Help maintain the company narrative, milestone tracker, pipeline summary, hiring plan, financial overview, and strategic priorities.
• Coordinate with finance, legal, and external advisors when needed.
• Help the CEO communicate clearly with the team.
• Prepare internal memos, meeting summaries, decision records, operating updates, and leadership notes.
• Ensure important context does not get lost between business, technical, legal, and finance conversations.
• Build lightweight systems that make the company more organized without slowing it down.
• Own strategic and operational projects that do not clearly sit inside one function.
• Drive projects independently from ambiguous starting points to concrete outcomes.

• Own zero-to-one and jump ball work — high-priority initiatives that don't yet have a logical internal owner.
• Drive them from framing through final recommendation or clean handoff. This means doing the IC work yourself: writing the memo, building the model, running the analysis.
• Run the FinOps operating cadence — own the Finance Leadership Team meeting end-to-end (agenda, prep, accountability), design and run leadership onsites and All Hands, and manage goal tracking across the org, surfacing risks before they become problems.
• Support the CFO's external customer relationships — both curated CFO community events and the one-on-one engagements that matter most to ServiceTitan's most strategic customers.
• Own the logistics, prep, and follow-up that makes those touchpoints consistently high-quality. Over time, develop your own relationships in that network.
• Be the person the CFO defaults to when something important needs to move fast and has no obvious owner.

• Partner directly with the CEO on strategy, operations, and special projects.
• Drive cross-functional initiatives from idea to execution.
• Bring structure and rigor to decision-making and planning.
• Operate as a force multiplier across the leadership team.
• Take on high-priority problems wherever the business needs them.

• Serve as a thought-partner to our ED and senior leadership team to identify and resolve organizational challenges.
• Act as organizational aligner, translating overarching strategic themes into operable goals.
• Cultivate cross-departmental integration and implement clear governance and decision-making protocols that empower leadership, clarify authority, and enable swift execution as we continue to scale.
• Act as an organizational design strategist, forecasting long-term departmental needs.
• Champion institutional knowledge management by auditing current practices to identify formalization gaps within the teams.
• Manage multiple roles within the organization, including the Operations Manager, Client Support Manager, Project Manager, and various contractors.
• Examine, propose, and implement standard operating procedures, policies, and tech-based tools at a strategic level.
• Oversee the remote workplace platforms, namely Slack and Asana, that streamline workflows and boost team productivity.
• Champion mRelief's core values at a macro level, shaping an environment where the mission thrives.
• Drive high-level internal communications and champion initiatives that support engagement.
• Act as the executive bridge for financial and operational health.
• Partner with the ED and Board of Directors to align the $5M+ budget with strategic priorities, monitoring cash-flow and ensure organizational resources are deployed efficiently across all teams.
• Oversee organizational compliance with legal and operational standards across geographies.
• Lead complex, time-sensitive cross-departmental projects, high-budget multi-year grants, and various strategic committees.
• Guide client interactions and supervise the client support team to ensure high-quality service delivery.

• Serve as a trusted partner and thought partner to the CEO on the company's most important priorities.
• Own and drive the highest-impact strategic and operational initiatives across the business.
• Lead projects that span multiple functions, ensuring alignment, accountability, and execution.
• Translate high-level goals into actionable plans, milestones, and measurable outcomes.
• Identify organizational bottlenecks and implement scalable solutions that improve company performance.
• Drive company planning processes, operating rhythms, and executive decision-making.
• Prepare executive communications, presentations, board materials, and strategic analyses.
• Build and improve operating systems, planning frameworks, and company rituals.
• Leverage AI tools and agents to automate workflows, improve productivity, and accelerate decision-making.
• Partner with leaders across Engineering, Product, Sales, Marketing, Finance, and Operations to accelerate execution.
• Anticipate challenges before they emerge and proactively solve problems before they become issues.
• Act as a force multiplier for the CEO, enabling the company to move faster and make better decisions.

• Manages business operations for VP and program leadership team to ensure the function runs efficiently and effectively
• Works closely with the functional VP to enable outcomes in the areas of planning, execution, communication and operations of the organization
• Anticipates the needs of the VP for scheduled events, presentations, discussions, and recurring processes; researches, prepares, socializes, and reviews materials as appropriate to the event
• Fields and completes emergent actions from the VP and other priority sources
• Prepares and coordinates key internal and external meetings to ensure that meetings are running efficiently and to ensure that meeting actions are tracked through to completion
• Coordinates commitments with internal and external stakeholders to fulfill strategies
• Coordinates across the BDS Engineering leadership team through strategic project management and supports operational efficiency of the organization
• Identifies internal challenges and opportunities for leadership team awareness
• Leads special projects and ensures coordination, implementation, and execution are successful on behalf of leadership
• Supports in the development and execution of strategy, communications, and operating rhythm for the team
• Identifies risk and opportunities, develops mitigation planning
• Leads the analysis, execution, and continuous improvement of the management system

Senior Business Integrator – Chief of Staff Manager

• Support the CLO in attending executive reviews across myriad functions: tracking action items, codifying decisions, following up with teams, and managing priorities.
• Work with department leaders to prepare materials, agendas, and briefing documents for executive meetings.
• Drive decision speed and quality by turning ambiguous topics into crisp decision points, tradeoffs, and clear recommendations.
• Ensure CLO decisions and priorities turn into outcomes by tracking commitments, unblocking execution, and driving accountability across owners.
• Help maintain clear communication between the CLO and internal/external stakeholders, including drafting communications on behalf of the CLO, such as speeches, Q&A, presentations, and emails.
• Prepare the CLO for critical moments by ensuring the CLO is fully briefed for key meetings.
• Support the Office of the CLO with key initiatives such as annual planning and KPIs.

Chief of Staff – Chief Legal Officer

• Serve as a trusted advisor and thought partner to the VP, Fusion Sales, helping translate strategic priorities into actionable plans and measurable outcomes
• Act as an extension of the VP in leadership discussions, cross-functional forums, and critical business initiatives
• Anticipate challenges, identify opportunities, and proactively drive solutions that improve organizational effectiveness and business performance
• Prepare executive-level presentations, business reviews, strategic narratives, and leadership communications, translating data and operational insights into compelling narratives for senior executives and key stakeholders
• Design, manage, and continuously improve the operating cadence for the Fusion Sales organization, including leadership meetings, forecast reviews, QBRs, business reviews, planning cycles, and executive updates
• Ensure leadership discussions result in clear decisions, accountability, and follow-through
• Establish scalable operating mechanisms that improve execution without introducing unnecessary complexity
• Drive or partner on key rep productivity and operational initiatives across the Fusion Sales organization, as needed
• Lead high-impact, cross-functional initiatives involving Sales, Marketing, Customer Success, Product, Finance, Strategy, Operations, and other key stakeholders
• Align senior leaders around priorities, dependencies, risks, and execution plans
• Drive priority initiatives from concept through implementation, ensuring business outcomes are achieved
• Champion the adoption of AI-powered tools and workflows to improve productivity, decision-making, operational efficiency, and scalability across the sales organization
• Identify opportunities to automate repetitive work, streamline business processes, and improve the quality and speed of insights.

Chief of Staff – Fusion Sales

• Own the operating cadence and drive key cross-functional projects
• Jump on problems that do not yet have a clear owner
• Partner with leadership to refine strategy and priorities
• Support new market launches and commercial rollout plans
• Build operating cadence, dashboards, and decision-making systems
• Turn ambiguous problems into clear plans, owners, and outcomes

• Partnering with leadership to refine strategy and priorities
• Driving projects across Growth, Operations, Customer Success, Finance, and People
• Supporting new market launches and commercial rollout plans
• Building the operating cadence, dashboards, and decision-making systems to scale
• Turning ambiguous problems into clear plans, owners, and outcomes
• Jumping into urgent business problems when there is no obvious owner yet

Chief of Staff jobs in California

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