Assistant

• Execute AWB in CW1 upon receipt of complete documents
• Ensure accuracy of shipment documents and CW1 data quality
• Ensure that all created files are sent through
• Ensure that all pre-alerts are sent on time
• Ensure timely dispatch of all documents at origin offices
• File archiving
• Reply emails and queries from DSV offices and clients in a timely and effective manner
• Other duties that may be assigned from time to time

Execute administrative tasks for DSV in air export logistics.

Freight Forwarder Assistant, Air Export

Execute AWB and manage documentation for air export logistics at DSV. Collaborate with international teams and ensure timely processing and dispatch of shipments.

• Support the Manager of Implementation and Data Integrity and Implementation Specialists with administrative tasks.
• Enter and maintain facility contacts, EMR access notes, and other information in the Guided Care portal.
• Manage external-user access and security within the portal.
• Process ongoing portal-access requests.
• Respond to client emails and requests by the end of the business day.
• Coordinate with clients and case management teams to support successful onboarding.
• Maintain accurate, confidential client and employee information.
• Evaluate personal performance and identify opportunities for improvement.
• Complete additional duties as assigned.

Implementation Assistant supporting onboarding of new clients in medical industry

Implementation Assistant – Case Management

Implementation Assistant supporting onboarding of new clients for Guided Care Case Management. Providing administrative support, maintaining user access, and coordinating with multiple teams.

• Review architectural drawings and hand sketches to extract measurements, materials, and specifications for quoting purposes
• Use the company's Excel spreadsheet templates to calculate and compile accurate project estimates
• Transfer completed estimates into formal quote documents for client submission
• Research and verify material costs and supplier pricing as needed
• Create SketchUp drawings from rough hand sketches and reference documents, producing submission-quality visuals for quoting
• Prepare clean, presentation-ready drawings that clearly communicate project scope to clients and suppliers
• Maintain and update a shared job tracking spreadsheet with weekly progress across all active projects (e.g. sent to machine, installed, completed)
• Organise and manage project files and documents via Dropbox
• Download appliance details from supplier invoices and accurately save and organise files for project records
• Assist with general administrative tasks and paperwork as the business requires

Part-Time Draftsperson assisting in estimating and drafting for an Australian joinery business

Part-Time Draftsperson, Quoting Assistant

Part-Time Draftsperson assisting with estimating and drafting tasks for an Australian custom joinery business. Flexible hours and remote work for Philippines-based candidates.

• Review commercial construction plans and blueprints
• Perform mechanical takeoffs and quantity takeoffs
• Identify and count HVAC units, equipment, and related mechanical components
• Prepare accurate equipment counts for manufacturers to generate quotes
• Assist with preparing and organizing project estimates
• Support the quoting process and learn company-specific estimating procedures
• Perform general administrative and data entry tasks using Microsoft Excel
• Ensure accuracy and attention to detail throughout the estimating process

Mechanical Takeoff & Estimating Assistant supporting the estimating team in commercial construction

Takeoff & Estimating Assistant

Mechanical Takeoff & Estimating Assistant reviewing construction plans and performing mechanical takeoffs. Supporting the estimating team and preparing accurate quantity counts for vendor quotes.

• Transform complex priorities into completed achievements with precision and efficiency!
• Build meaningful connections with team members and clients to fully understand and exceed expectations!
• Deliver outstanding results that make a real difference, all while meeting critical deadlines!
• Keep everyone in the loop with transparent progress reports that showcase your accountability and organization!
• Uphold our commitment to excellence by embracing established guidelines that ensure consistent quality!

Creative Solutions Assistant at Magic facilitating remote staffing solutions

Creative Solutions Assistant

Creative Solutions Assistant at Magic connecting SMBs with remote talent. Providing exceptional service and contributing to team success in a fully remote environment.

• Prepare and send accurate live and tender quotations within required turnaround times.
• Create and maintain schedules using the company's scheduling system.
• Respond promptly to customer enquiries and requests for additional information.
• Source products and coordinate sample requests for customers.
• Assist with negotiations to achieve competitive pricing where appropriate.
• Ensure quotations are accurate, complete, and aligned with customer requirements.
• Work closely with the Senior Estimator and internal teams to deliver excellent customer service.
• Maintain accurate records of quotations, schedules, and customer communications.
• Uphold the values of urgency, reliability, quality, and solution-oriented service in all daily activities.

Estimating Assistant preparing timely quotations for customers in the construction industry

Estimating Assistant

Estimating Assistant supporting the Senior Estimator with quotations in the construction industry. Responsibilities include sourcing products and responding to customer enquiries while ensuring quality service.

• Call patients to relay test results in a timely and professional manner.
• Create and process referrals for specialised healthcare providers.
• Order labs and imaging while coordinating and scheduling appointments for patients.
• Maintain and update electronic medical records (EMR), ensuring accuracy and compliance.
• Ensure adherence to healthcare regulations, including HIPAA compliance and patient confidentiality.
• Use communication tools like Avaya soft phone to interact with patients and healthcare providers.
• Ad hoc tasks as needed to support the healthcare team.

Healthcare Virtual Assistant for US-Certified Registered Nurses.

US-Certified Registered Nurse, Healthcare Assistant

Healthcare Virtual Assistant assisting with patient care and documentation for remote healthcare operations. Supporting the healthcare team with daily tasks and maintaining compliance with regulations.

• Follow up on overdue invoices via phone, email, and other communication channels
• Contact customers professionally to secure payment commitments and resolve account queries
• Process customer payments and allocate receipts accurately within internal systems
• Maintain up-to-date customer account records
• Assist with accounts receivable administration and reporting
• Reconcile payment information and support delivery and invoice verification activities
• Escalate unresolved payment issues when required
• Collaborate with internal teams to ensure accurate customer billing and account management
• Perform general finance and administrative support duties as needed

Accounts Assistant supporting an Australian business with invoicing and payments

Accounts Assistant

Accounts Assistant supporting an Australian business in finance tasks. Responsible for invoicing, collections, and ensuring timely payments to enhance customer satisfaction.

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