Administrative Assistant

• Keep resident and employee records organized and up to date
• Manage billing, payroll support, and benefits assistance
• Support the Executive Director and department leaders
• Be the first friendly face for job applicants and guide them through onboarding
• Help create a welcoming, efficient, and positive office environment
• Tackle workflow challenges and keep things moving seamlessly

Business Office Manager

• Delivers instruction to assigned students following approved curriculum
• Ensures activities account for student attendance and performance
• Collaborates with center staff to promote student retention and attendance
• Ensures student progress is recorded and goals established
• Collaborates with Community Engagement Committee staff and community employers
• Provides training and remedial support as needed to students

Medical Administrative Assistant Instructor – Trade School

• Provides a broad variety of administrative and staff support services for an assigned group or manager
• Collects and interprets data to produce reports
• Conducts special projects
• Coordinates meetings, conferences, presentations and travel arrangements
• Composes correspondence and other documentation as needed
• Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc.

Executive Administrative Assistant – Small Business Banking

• Provide administrative support for the GAPS Team
• Handwrite cards to alumni and mail to the appropriate person or team
• Attend virtual meetings as needed; i.e. supervision, team meetings, etc.
• Maintain data in excel documents
• Keep Alumni data confidential
• Complete expense reports as needed
• Review communication channels and respond as needed
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned

Administrative Assistant II

• Support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment
• Be an extension of your leader, complementing their work style while upholding Target’s values
• Offer a level of service that goes above and beyond the basics
• Manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace
• Anticipate your leaders’ needs and proactively solve problems before they arise
• Maintain confidentiality, flexibility and exceptional time management to keep things running smoothly

Senior Admin Assistant

• provide direct support to division chiefs
• coordinate complex daily clinical, academic, and administrative activities
• organize the division chiefs' communications, meetings, and travel logistics
• proactively identify and resolve organizational inefficiencies
• provide guidance and assistance to Medical Program Assistants

Administrative Assistant III

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by updating calendars for department personnel, arranging meetings, conferences, teleconferences, and assisting with travel plans.
• Completes requests by greeting students, staff, and guests, in person or on the telephone, answers or refers inquiries while prioritizing confidentiality.
• Prepares required reports and edits work done by others, ensuring company format policies are followed and necessary corrections are made.
• Completes training on all office equipment, maintains office supply inventory, anticipates needed supplies; places supply orders, and verifies receipt of orders.

Outreach Admissions Administrative Assistant

• Ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders
• Assist patients with transportation arrangements and physician appointments
• Be the 'face' of one of our outpatient or hospital facilities
• Use administrative skills to impact the lives of our patients and their families

• Provides advanced-level, critical organization and support to advance the goals and objectives for the Research Division of the Department of Otolaryngology–Head & Neck Surgery.
• Serves as a key resource to the department’s Vice Chair for Research, Associate Director for Research, faculty, and academic staff.
• Coordinates and manages a wide range of administrative operations, including research support activities, compliance tracking, and communications.
• Supports departmental research initiatives, including coordination of internal funding opportunities, metrics tracking such as publications and presentations.
• Works closely with Associate Director for Research to establish priorities and ensure timely completion of competing projects.

Administrative Specialist – Otolaryngology Research

• Help manage faculty administration
• Work with the Chief of Rheumatology for calendaring
• Make agendas and meeting minutes for division meetings
• Manage reimbursements for faculty
• Plan division gatherings annually
• Establish recruiting itineraries and assist in the onboarding/offboard process for faculty and staff
• Maintain established methods and organizational systems for electronic/physical records
• Track compliance and secure resources for meetings, conferences, travel
• Serve as a first point of contact for individuals and groups
• Collect, analyze, and prepare communication materials

• Creates and maintains employee personnel information in appropriate systems in accordance with federal, state regulations, and company requirements.
• Ensures employees follow Federal, State, Local and Great Lakes Management timekeeping policies in recording/punching hours worked.
• Ensure timecards are reviewed and completed on time for payroll processing.
• Processes terminations, employee changes, performance evaluations, training records, and new hire paperwork.
• Conduct new hire orientation and ensure onboarding and required paperwork are completed.
• Post job openings as needed and support the recruitment process.
• Prepare and send offer letters.
• Review and process invoices.
• Process new resident move in information, room changes, and resident move outs into Eldermark system to be processed for billing.
• Collection of resident A/R balances.
• Prepare bank deposits and process the deposit through the remote bank system.
• Owns the resident billing close process in its entirety, partnering with property accountants to ensure accurate, compliant, and timely month-end close.
• Ensures resident billing records are accurate, complete, and consistently maintained.

• Provide daily administrative support to the General Manager
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, format, and distribute correspondence, reports, and presentations
• Answer phones, screen calls, and direct inquiries appropriately
• Schedule and coordinate internal and external meetings
• Prepare agendas, take meeting notes, and distribute follow-up materials
• Assist with internal communications as directed by the General Manager
• Order office supplies and maintain inventory
• Coordinate travel arrangements and logistics when needed
• Support basic data entry and reporting tasks including maintaining weekly key performance indicators.
• Assist with other clerical or administrative duties as assigned
• Handle sensitive and confidential information with professionalism
• Serve as a professional point of contact for visitors, vendors, and internal employees

• Support the Corporate Operations team by managing expense reporting, preparing memos and presentations, and identifying data trends.
• Manage calendars, coordinate meetings and interviews, and arrange travel.
• Maintain and improve department documentation, processes and procedures.
• Apply business knowledge and discretion when handling assignments and projects.

Administrative Assistant – Corporate Operations

• responsible for administrative and program support
• serving as the first and primary point of contact for applicants, students, faculty, staff, and the public
• develop and maintain professional relationships
• coordinate and support multiple activities and teams
• provide positive and helpful customer service

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