Administrative Assistant

• support multiple leaders
• think critically in a fast-paced environment
• manage multiple priorities and processes
• stay up to date on an ever-changing retail marketplace
• anticipate your leaders’ needs and proactively solve problems before they arise
• manage task-driven responsibilities in the field
• work independently without daily guidance

Senior Admin Assistant

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Support the Sales Representative team by answering customer calls and emails, managing reports and identifying data trends.
• Place orders and request quotes for customers and fulfill pricing requests from vendors.
• Apply business knowledge and discretion when handling assignments and projects.

Administrative Assistant – Sales

• Performs clerical and managerial duties in support of multiple departments and leaders.
• Responsible for specific tasks requiring data entry, department ordering, time and attendance, production improvement and phone services.
• Provides project support as needed.
• Provide training and orientation to new staff.
• Respects and maintains confidentiality of all verbal and written communications.

Senior Administrative Assistant

• Completes fiscal tasks such as e-reimbursements, requisitions, purchasing card and procurement tasks
• Maintains Curriculum Vitae and NIH biographical sketches for assigned faculty members
• Assists in completion of annual review packets and mentor committee meetings
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Admin Assistant – GI/Hepatology

• Keep resident and employee records organized and up to date
• Manage billing, payroll support, and benefits assistance
• Support the Executive Director and department leaders
• Be the first friendly face for job applicants and guide them through onboarding
• Help create a welcoming, efficient, and positive office environment
• Tackle workflow challenges and keep things moving seamlessly

Business Office Manager

• Delivers instruction to assigned students following approved curriculum
• Ensures activities account for student attendance and performance
• Collaborates with center staff to promote student retention and attendance
• Ensures student progress is recorded and goals established
• Collaborates with Community Engagement Committee staff and community employers
• Provides training and remedial support as needed to students

Medical Administrative Assistant Instructor – Trade School

• Provides a broad variety of administrative and staff support services for an assigned group or manager
• Collects and interprets data to produce reports
• Conducts special projects
• Coordinates meetings, conferences, presentations and travel arrangements
• Composes correspondence and other documentation as needed
• Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc.

Executive Administrative Assistant – Small Business Banking

• Provide administrative support for the GAPS Team
• Handwrite cards to alumni and mail to the appropriate person or team
• Attend virtual meetings as needed; i.e. supervision, team meetings, etc.
• Maintain data in excel documents
• Keep Alumni data confidential
• Complete expense reports as needed
• Review communication channels and respond as needed
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned

Administrative Assistant jobs in Wisconsin

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