Admin Assistant – GI/Hepatology

University of Wisconsin-Madison

Administrative Assistant supporting faculty and advanced practice providers in Gastroenterology and Hepatology. Handling administrative tasks and maintaining effective working relationships within a medical department.

Posted 6/17/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesJunior💰 $20 per hourWebsite

About the role

Key responsibilities & impact

Completes fiscal tasks such as e-reimbursements, requisitions, purchasing card and procurement tasks
Maintains Curriculum Vitae and NIH biographical sketches for assigned faculty members
Assists in completion of annual review packets and mentor committee meetings
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Requirements

What you’ll need

At least one year of experience in an office, business, or finance environment.
Technical proficiency in Outlook, Microsoft Teams, Webex, PowerPoint, etc.
Excellent oral and written communication skills
Courteous, responsive, and service oriented attitude
Strong organizational skills
Ability to manage diverse assignments simultaneously and consistently meet deadlines
Ability to establish and maintain effective working relationships with faculty and staff
Ability to work independently and solve problems, and to recognize where discretion/review is needed in sharing confidential/sensitive information.

Benefits

Comp & perks

generous vacation
holidays
sick leave
competitive insurances and savings accounts
retirement benefits

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

excellent oral communicationexcellent written communicationcourteous attituderesponsive attitudeservice orientedstrong organizational skillsability to manage diverse assignmentsability to meet deadlinesability to establish effective working relationshipsability to work independently