Administrative Assistant

• Handle escalated help desk tickets requiring Salesforce Administrator access
• Monitor and analyze system trends to identify recurring issues
• Perform data loads and bulk updates to maintain system efficiency
• Manage support tickets with vendors
• Configure new hire, team, and regional setups within Salesforce
• Manage integrations with associated systems (Gmail/Dialpad/Sense/TR)
• Provide system access and permissions management
• Support user training and adoption
• Create and maintain documentation for flows and workflows
• Interpret and optimize existing flows
• Conduct User Acceptance Testing for new rollouts
• Develop and implement best practices
• Ensure seamless integration between Salesforce and healthcare-specific platforms
• Perform proxy login testing
• Maintain data security and HIPAA compliance
• Monitor system performance and reliability

Salesforce Administrative Specialist

• Provides high-level administrative support to the Senior Director of Managed Services Delivery in AMS & staff.
• Works effectively across teams, building strong relationships across the broader organization.
• Navigates the complexities of a global organization.
• Manages complex assignments requiring considerable initiative to resolve or recommend solutions.
• Performs tactical and strategic administrative support tasks for executive-level employees of the organization.
• Responsible for critical records maintenance, compiling data for reports, administrative tasks associated with the budget process.
• Manages and prioritizes executive appointments and meetings with heavy calendar management.
• Coordinates and schedules travel for senior executives, including obtaining necessary visas.
• Maintains the organization’s website with relevant team information.

• Provide high-level administrative support to the Senior Director of Managed Services Delivery
• Perform tactical and strategic administrative support tasks for executive-level employees
• Manage heavy calendar and travel arrangements
• Prepare and coordinate expense reports
• Organize and assist with team activities and events
• Collaborate with other departments/divisions and companies
• Maintain budget and expense management
• Handle confidential information professionally

• Coordinate and support Management of Change (MOC) activities by creating, maintaining, and updating MOC records, ensuring information is accurate, complete, and aligned with established processes.
• Partner with stakeholders across multiple regions to track progress, follow up on action items, gather required information, and help drive timely completion of MOC requirements.
• Maintain and improve process documentation, workflows, and system records, ensuring changes, roles, responsibilities, and supporting documentation are properly captured and archived.
• Monitor MOC performance and generate reports to identify process bottlenecks, resource constraints, trends, and opportunities for continuous improvement and increased process efficiency.
• Support the ongoing development and adoption of the global MOC system by providing administrative coordination, promoting process compliance, collecting user feedback, and contributing to quality and audit readiness initiatives.

Administrative Assistant – Management of Changes

• Provide administrative and operational support to ensure compliance with regulatory requirements related to training documentation across all manufacturing plants in Mexico.
• Maintain accurate training records within required government platforms.
• Support plant and regional teams in meeting legal and corporate standards.
• Ensure all training activities are properly documented and auditable.
• Coordinate with plant-level teams across Mexico (3 plants) to ensure timely submission of training records, follow up on gaps, and maintain consistent compliance practices.
• Prepare and organize training documentation for internal and external audits.
• Provide guidance to site teams on documentation requirements, processes, and use of regulatory platforms.

Administrative Assistant – Regulatory & Standards

• Proporciona apoyo administrativo realizando investigaciones, preparando informes estadísticos y atendiendo solicitudes de información, desde rutinarias hasta complejas.
• Recopila, compila y verifica información y la ingresa con precisión en documentos como informes, presentaciones o formularios; y sistemas de oficina como bases de datos u hojas de cálculo.
• Completa la recopilación de datos, la entrada de datos y la generación de informes sobre diversas actividades relacionadas con el departamento.
• Realiza funciones de asociado como preparar correspondencia, recibir visitas, organizar teleconferencias y programar reuniones.
• Responde o redirige consultas rutinarias a complejas de fuentes externas o internas sobre la organización/departamento, sus actividades o procesos para que las personas que llaman/visitan sean atendidas de manera rápida y precisa.

Administrative Associate – Level III, Logistics

• Assist with trust and estate administration tasks, including document tracking and electronic filing.
• Provide administrative support for financial and legal workflows tied to client services.
• Ensure accuracy and organization across all administrative and client documentation.
• Prepare, collect, and complete forms related to banking and financial accounts.
• Manage and prioritize a high-volume, complex email inbox, ensuring timely responses and proper routing.
• Handle professional, high-level inbound and outbound phone calls with clients and partners.
• Support legal timekeeping and billing processes (similar to law firm environments).

Executive Administrative Coordinator – Legal, Financial

• Manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics.
• Coordinate travel bookings and itineraries for the Marketing team.
• Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies.
• Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts.
• Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace).
• Plan and execute large cross-functional events and offsites.

Administrative Assistant jobs in Mexico

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Salesforce Administrative Specialist

Administrative Assistant

Administrative Assistant

Administrative Assistant – Management of Changes

Administrative Assistant – Regulatory & Standards

Administrative Associate – Level III, Logistics

Executive Administrative Coordinator – Legal, Financial

Administrative Coordinator – Marketing Operations