Administrative Assistant

• Provide administrative and operational support to ensure compliance with regulatory requirements related to training documentation across all manufacturing plants in Mexico.
• Maintain accurate training records within required government platforms.
• Support plant and regional teams in meeting legal and corporate standards.
• Ensure all training activities are properly documented and auditable.
• Coordinate with plant-level teams across Mexico (3 plants) to ensure timely submission of training records, follow up on gaps, and maintain consistent compliance practices.
• Prepare and organize training documentation for internal and external audits.
• Provide guidance to site teams on documentation requirements, processes, and use of regulatory platforms.

Administrative Assistant – Regulatory & Standards

• Proporciona apoyo administrativo realizando investigaciones, preparando informes estadísticos y atendiendo solicitudes de información, desde rutinarias hasta complejas.
• Recopila, compila y verifica información y la ingresa con precisión en documentos como informes, presentaciones o formularios; y sistemas de oficina como bases de datos u hojas de cálculo.
• Completa la recopilación de datos, la entrada de datos y la generación de informes sobre diversas actividades relacionadas con el departamento.
• Realiza funciones de asociado como preparar correspondencia, recibir visitas, organizar teleconferencias y programar reuniones.
• Responde o redirige consultas rutinarias a complejas de fuentes externas o internas sobre la organización/departamento, sus actividades o procesos para que las personas que llaman/visitan sean atendidas de manera rápida y precisa.

Administrative Associate – Level III, Logistics

• Assist with trust and estate administration tasks, including document tracking and electronic filing.
• Provide administrative support for financial and legal workflows tied to client services.
• Ensure accuracy and organization across all administrative and client documentation.
• Prepare, collect, and complete forms related to banking and financial accounts.
• Manage and prioritize a high-volume, complex email inbox, ensuring timely responses and proper routing.
• Handle professional, high-level inbound and outbound phone calls with clients and partners.
• Support legal timekeeping and billing processes (similar to law firm environments).

Executive Administrative Coordinator – Legal, Financial

• Manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics.
• Coordinate travel bookings and itineraries for the Marketing team.
• Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies.
• Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts.
• Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace).
• Plan and execute large cross-functional events and offsites.

Administrative Coordinator – Marketing Operations

• **Responsibilities**
• - Own provider credentialing and re-credentialing workflows end-to-end, ensuring submissions are complete, accurate, and on time
• - Maintain current provider records across licensing boards, payers, and regulatory entities with meticulous version control
• - Prepare, review, and submit credentialing applications and supporting documentation with near-zero error tolerance
• - Proactively follow up with insurance companies, hospitals, and clinics to keep credentialing timelines moving
• - Communicate professionally with doctors, staff, and patients to gather and verify sensitive information
• - Track credentialing status in online systems and internal trackers, flagging risks early and documenting actions clearly
• - Perform high-accuracy administrative support: data entry, scheduling, document organization, and file management
• - Protect confidentiality at all times and handle patient/provider information with discretion and care

Credentialing Administrative Assistant – LATAM

• Generación de documentos administrativos que se entregan al cliente
• Generación de planes de trabajo para la entrega en tiempo y forma para el cliente
• Gestión de tiempos de entrega para el cumplimiento de los SLA´s del cliente
• Apoyo en revisión de métricas del proyecto

See all jobs on JobTailor

Administrative Assistant – Regulatory & Standards

Administrative Associate – Level III, Logistics

Executive Administrative Coordinator – Legal, Financial

Administrative Coordinator – Marketing Operations

Credentialing Administrative Assistant – LATAM

Asistente Administrativo