Administrative Assistant

• Manage a VA (Virtual Assistant) workload and delegate tasks / training new tasks
• Setting up PO’s to be raised - Branded, Own Buy and Floor & Handing over to VA’s to raise
• Negotiation of pricing for all repeat orders for In-House designs. Update Google Sheet new prices.
• Managing and saving down Branded Assets
• Liaising around ATS & relaying back to buyer accordingly
• New Arrival Performance reporting - Setup imagery for weekly trade slides
• Campaign Management - Oversee Full accountability over assigned campaigns and edits
• Create and maintain campaign edits
• Execute Sample Management for campaign shoots, relevant fit projects and relevant development styles.
• Ensuring styles are marked off and handed over correctly to relevant teams - End to end ownership.
• Coordinate and complete back to warehouse procedures for all samples
• Maintain and update Website Edit Population - Ensuring MD’s are cleared out and edit is looking relevant to trend
• Maintaining Reshoot Tracker - Add style requests from CEO/HOP and delete styles with low SOH
• Faulty Fit Management - Calling in faulty samples for Design Team to fit
• Assisting the creative team on ecom shoot days where needed

Buyers Admin Assistant

• Provide administrative and operational support across Commercial, Finance, Legal, and Operations functions
• Maintain accurate records, reports, databases, and document management systems
• Coordinate customer onboarding, compliance documentation, contracts, and tender submissions
• Support vendor and supplier management, including purchase orders, invoices, payments, and procurement activities
• Manage office administration, travel arrangements, and supplier services
• Assist with financial administration, including invoice verification, payment tracking, and accounts receivable support
• Support governance, audit, risk, and compliance activities by maintaining documentation and tracking action items
• Act as a central coordination point between internal stakeholders and external partners

Administrative Commercial Coordinator

• Provide critical high-level administrative support to executive leadership.
• Manage end-to-end conveyancing workflows.
• Assist with preparation calls, coordinate with financial institutions, and ensure all necessary documentation is accurate and compliant for upcoming settlements.
• Prepare, review, and lodge key legal property documents, contracts of sale, and transfer forms.
• Serve as a reliable, professional liaison between buyers, sellers, real estate agents, financial institutions, and legal teams.
• Organize appointments, manage emails, and ensure zero critical operational tasks slip through the cracks.
• Coordinate agendas, take detailed minutes, and compile relevant brief notes prior to important calls or client meetings.
• Maintain client files within the CRM, track pipeline status, and ensure data integrity across all internal management system.

Executive Administrative Assistant – Conveyancing Specialist

• Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.
• Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.
• Coordinate end-to-end project administration activities to support successful project delivery.
• Prepare, format, edit, and maintain high-quality reports, presentations, correspondence, bids, and other business documents.
• Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.
• Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.
• Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.
• Process invoices, expenses, timesheets, and procurement-related activities using relevant business systems.
• Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.
• Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day-to-day office operations.

Administrative Specialist

• Divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead.
• Assist with CRM data entry, updating client profiles, and tracking pipeline stages.
• Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients.
• Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database.
• Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks.
• Prepare real estate documentation, coordinate meeting agendas, and handle general data entry.
• Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.

Administrative Assistant jobs in Australia

See all jobs on JobTailor

Buyers Admin Assistant

Administrative Commercial Coordinator

Executive Administrative Assistant – Conveyancing Specialist

Administrative Specialist

Real Estate Sales Admin Assistant