Administrative Specialist

KBR, Inc.

Administrative Specialist providing high-quality support across project administration and team coordination. Engaging with stakeholders and maintaining efficient business operations in various Australian locations.

Posted 7/10/2026full-timeAdelaide • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.
Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.
Coordinate end-to-end project administration activities to support successful project delivery.
Prepare, format, edit, and maintain high-quality reports, presentations, correspondence, bids, and other business documents.
Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.
Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.
Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.
Process invoices, expenses, timesheets, and procurement-related activities using relevant business systems.
Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.
Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day-to-day office operations.

Requirements

What you’ll need

Experience in a similar role or considerable experience in project administration;
Responsible, ‘eye for detail’, organised, high initiative, enthusiastic, professional and committed;
Excellent MS suite skills and experience in database management
Working knowledge of the Document Management System
Working knowledge of SharePoint and other AI tools such as copilot
Ability to work to deadlines and prioritise multiple tasks
Excellent communication (written & verbal) and presentation skills;

Benefits

Comp & perks

Industry leading salaries, reviewed annually
Salary packaging and Novated leases
Salary continuance (Income protection)
Paid Professional Membership Fees
Life/Health insurance discounts
Flexible work arrangements (start/finish times, WFH, Flex time)
End of trip facilities
Employee Stock Purchase Plans
Paid parental leave
Personal Career development plans
Growth and promotion opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project AdministrationDocument ControlReport PreparationInvoice ProcessingDatabase Management

Soft Skills

OrganisedDetail-OrientedEnthusiasticProfessionalHigh Initiative