Administration

• Manage guest inquiries, booking confirmations, and pre-arrival communications via NightsBridge, Airbnb, and Booking.com.
• Provide warm, professional customer service via email and messaging apps, ensuring a premium guest experience.
• Coordinate basic website updates via Wix (updating text, direct booking information, and refreshing photos).
• Ensure online property listings are accurate, up to date, and visually appealing.
• Gather, categorise, and organise invoices, receipts, and basic farm/property documentation to support bookkeeping workflows.
• Assist the owner with day-to-day administrative tasks, schedules, and general operational support.

Hospitality PA, Property Administrator

• Oversee the collection, verification, and systematic filing of all tenant agreements, compliance certificates, and onboarding documentation throughout the tenancy lifecycle.
• Partner closely with UK-based letting agents to coordinate, schedule, and align property viewing times with prospective tenants.
• Act as a primary professional contact point for tenants, delivering high-level customer service and resolving documentation or scheduling queries efficiently.
• Maintain, structure, and update all electronic records and file repositories systematically within Google Drive.
• Accurately capture and input basic transactional data and administrative entries into the company's designated bookkeeping system.

Property Rental Administrator

• Provide administrative support for ABA operations and clinical teams
• Manage scheduling, appointments, and staff coordination
• Maintain accurate client records and documentation in compliance with company policies
• Assist with onboarding, credentialing, and employee documentation
• Coordinate communication between therapists, families, and internal departments
• Support billing, authorizations, and insurance-related administrative tasks
• Monitor and update spreadsheets, databases, and reporting systems
• Handle incoming emails, calls, and administrative inquiries professionally
• Ensure compliance with HIPAA and confidentiality requirements
• Assist management with operational and administrative projects as needed

Administrator, ABA

• **Responsibilities**
• - Provide executive-level administrative support to senior partners and consultants
• - Manage confidential client information and executive candidate data with the highest level of discretion and professionalism
• - Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics and professional presentation
• - Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards
• - Maintain and update candidate databases and client relationship management systems with accuracy and attention to detail
• - Handle sensitive correspondence and communications on behalf of senior staff members
• - Manage office operations including vendor relationships, facilities coordination, and administrative systems
• - Support new client onboarding processes and maintain organized filing systems for active searches
• - Assist with research and market intelligence gathering to support executive search projects**

Senior Administrator

• Identify and resolve duplicate contact and company records within HubSpot
• Correct ownership inconsistencies across contacts, companies and pipeline objects
• Clean and standardise segmentation and formatting fields across thousands of records
• Backfill missing data required for reporting and targeting accuracy
• Update workflow alert routing to improve visibility of errors across the RevOps team
• Support documentation of controls to prevent recurrence of data quality issues
• Flag inconsistencies, edge cases and recurring data risks during cleanup work
• Work independently against defined weekly cleanup targets
• Maintain high levels of accuracy across bulk updates and record corrections
• Collaborate with the RevOps team to support forecasting and reporting reliability initiatives

Data Administrator – 3M FTC

• Assist bid managers throughout the RFI, RFP, and RFQ phases, with responsibility growing over time.
• Prepare, format, and ensure the quality of all proposal documentation (offers, technical concepts, pricing, references, Q&A).
• Manage deadlines, schedules, and document version control to maintain current information for the bid team.
• Maintain and organize the central proposal library for efficient reuse of assets like references, text modules, and CVs.
• Generate regular status updates, checklists, and reports for internal meetings and client presentations.
• Handle e-procurement platform submissions and execute essential PMO tasks (scheduling, minutes, action tracking, decision documentation).

Pre-sales Administrator, German Required

• Attend to the duties by complying with the provisions of the Pension Funds Act and the Rules of the Retirement Fund
• Apply ability to understand, interpret and apply various pieces of legislation to sets of facts
• Apply ability to interrogate information to enable payment
• Ensure consistent compliant process execution through the exercise of discretion and sound judgment with regards to payments
• Apply sound and defensible reasoning
• Maintain a tight case management audit trail in respect of all duties performed (which includes formal report compilation for each case)
• Perform ad hoc tasks

Senior Administrator – Death Benefit, Payment Authoriser

• Process and manage Purchase Orders for local and international suppliers.
• Compare pricing and maintain preferred supplier lists.
• Coordinate deliveries, dispatches, and stock allocations.
• Update CRM with order status and ETAs.
• Monitor and replenish head-office stock.
• Resolve pricing, serial number, and delivery discrepancies.
• Conduct branch stock takes and reconcile variances.

Orders Administrator

• Strong analytical ability to register claim from start to finish
• Appoint Service Providers/Loss Adjustors/Assessors/Structural Engineers
• Authorise or reject a claims within mandate
• Excellent communication skills to liaise with clients, administrators, and stakeholders
• High attention to accuracy and detail
• Policy amendments, changes, fulfilment and annual reviews

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