Administration

• Prioritize and schedule senior leader-level employee time
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules

Executive Office Administrator – EOA

• Prioritize and schedule senior leader-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
• Process and screen incoming and outgoing communications to ensure proper dissemination of information
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provide guidance to less experienced employees

Executive Office Administrator

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks
• Serve as a central point of coordination between clients, therapists, and administrative processes
• Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.)
• Ensure administrative workflows are followed consistently and thoroughly
• Communicate payment-related information clearly and professionally when needed
• Assist with basic billing tasks including charging services and supporting client balances
• Support daily office operations and ensure a smooth and organized environment
• Assist with administrative tasks, documentation, and coordination as assigned
• Assist with social media coordination and content collaboration as directed

Office Administrator

• Interfaces with external customers and internal business partners, conducting proposal preparation, contract negotiation, and contract administration
• Examines proposal requirements and estimates, prepares bids, analyzes terms and conditions to evaluate risk, accuracy, and completeness to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
• Processes contractual documentation and reports, advises management of contractual rights and obligations, compiles and analyzes data, and maintains historical information
• Facilitates proper shipment, billing, and payment collection for deliveries, interfacing with DCMA or customer as required via Wide Area Workflow (WAWF)
• Make decisions in a timely manner under tight deadlines and pressure

Principal Contract Administrator – Level 3

• Act as primary interface with customer for contractual issues
• Monitor contract and associated program to ensure that contractual obligations are communicated and understood
• Participate in contract proposal preparation, contract negotiations, contract administration, and customer contract activities to manage assigned contracts in accordance with company policies, legal requirements, and customer specifications
• Work under general supervision to develop solutions to both routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
• Ensure fulfillment of contract requirements, manage contract changes and maintain historical information
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies
• Prepare and manage written communications with internal and external customers for assigned contractual matters
• Enter and maintain contract data into Contract Management System or Enterprise Accounting System
• Ensure timely delivery of all contractual deliverables and submission of invoices

Principal Contract Administrator – Level 3 or 4

• Provide a warm welcome to Realtors and Clients
• Monitor and manage workflow to ensure timely closings
• Maintain product knowledge and stay up-to-date on changes to market conditions
• Comply with all applicable laws and regulations related to mortgage lending
• Communicate with borrowers, processors, operations staff, title companies, Realtors, etc., to expedite the mortgage process
• Request and follow up on required documentation from clients
• Disclose and submit loans to the Operations Department – lots of attention to detail
• Perform basic income calculations
• Provide extraordinary customer service to both internal and external customers
• Meet goals regarding time frames - we always close our clients on time
• Work within a database
• Plan and set up lunch-ins, meetings, etc.
• Market, service, and promote the Company’s loan products

Part-time Mortgage Production Associate – Office Administrator

• Responsible for administering the agency’s internal capabilities and expertise in the implementation of benefits administration and HRIS technology systems for clients.
• Work with Benefits Technology Specialists on all business functions ensuring clients’ needs are met.
• Adhere to renewal processes that ensure consistency of execution, accuracy of data and ability to scale services.
• Maintain a thorough knowledge of Employee Navigator, its capabilities, and limitations.
• Maintain all business programs for internal purposes and accounting records.
• Follow Quality Assurance Processes to ensure accuracy prior to materials delivery to clients.
• Collaborate with centralized teams (Service Team, CAST, Analytics, etc.).
• Teach and train employer and service team users to effectively utilize the system.

Benefits Technology Administrator

• Ensure compliance for employees on overseas assignments
• Provide consultation on visa and work permit requirements
• Manage new visa applications, renewals and status changes
• Support global mobility programs
• Stay up to date on changing regulations, trends and best practices

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Executive Office Administrator – EOA

Executive Office Administrator

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Office Administrator

Principal Contract Administrator – Level 3

Principal Contract Administrator – Level 3 or 4

Part-time Mortgage Production Associate – Office Administrator

Benefits Technology Administrator

Global Mobility Administrator

Executive Office Administrator