Administration

• Provide day-to-day administrative support to senior managers
• Data entry and running security checks on new and prospective staff
• Booking travel and accommodation for the team as required
• Sending out client action plans accurately and in a timely manner
• General data entry and maintaining the integrity of company records
• Keeping internal systems and databases up to date
• Providing broad administrative support to senior managers

Administration Assistant

• Supports Medicare FMO Topline Agency partners, performing research and assisting in analyzing financial and health data
• Serves as a strategic liaison dedicated to delivering data-driven insights and exceptional service to optimize performance and partner growth
• Translates complex data into actionable insights that empower Topline Agency to make informed business decisions
• Delivers high quality account management support and sales operations every day
• Remains compliant with all government and company procedures and regulations

Broker Administration Client Consultant

• Draft, review, negotiate, and administer subcontracts, NDAs, teaming agreements, consulting agreements, modifications and other related contractual agreements
• Administer and manage contracts and subcontracts throughout the full lifecycle, from aiding in requirement generation and proposal development through contract closeout
• Develop, issue, and manage RFP packages and evaluate proposals for compliance, pricing, risk, and contractual requirements
• Perform price analysis and develop negotiation strategies; negotiate pricing, terms and conditions to secure cost savings and favorable business outcomes
• Interpret and apply prime contract flowdowns and ensure appropriate subcontract terms are incorporated
• Execute contracts, subcontracts, and modifications in accordance with FAR/DFAR regulations, laws and company policies
• Perform post-award administration, including managing modifications, monitoring deliverables and milestones, facilitating invoicing, performance issues and supporting contract closeout activities
• Monitor subcontractor performance against statements of work, schedules, and funding requirements
• Ensure compliance with contractual, regulatory, and internal company procedures beyond FAR/DFAR requirements, including documentation standards and record retention practices
• Provide guidance to internal stakeholders on FAR/DFARS compliance, contract/subcontract structuring, and operational risk; developing and implementing risk mitigation strategies
• Partner with cross-functional program teams across the company including program management, finance, engineering, sales, and legal to resolve difficult supplier or subcontractor issues
• Identify and escalate contractual, financial, schedule, IP, and performance risks to leadership in a timely manner
• Provide clear, concise verbal and written communication to internal and external stakeholders, including customers, government representatives, and subcontractors

Contract/Subcontract Administrator

• Administer and maintain the Polaris ILS, including system configuration, permission management and user account creation across multiple library organizations
• Support and troubleshoot circulation functions, including loans, holds, renewals, fine management and notifications, in alignment with each library’s individual policies
• Manage system upgrades, releases, hotfixes and support cases in coordination with the vendor
• Maintain patron database integrity, including registration workflows and data standards
• Manage integrations with third-party services such as discovery layers, e-content providers, online payment systems and SIP2/NCIP/API authentication systems
• Oversee bibliographic and item record integrity and support cataloging workflows
• Assist with the creation of reports to support library operations, collection analysis and statistical reporting
• Perform data clean-up, normalization and bulk record updates
• Provide frontline and escalated support to library staff across all departments
• Develop training materials and conduct staff training sessions for Polaris workflows
• Other duties as assigned

IT Administrator – Polaris

• Draft, review, negotiate, and administer subcontracts, NDAs, teaming agreements, consulting agreements, modifications and other related contractual agreements.
• Administer and manage contracts and subcontracts throughout the full lifecycle, from aiding in requirement generation and proposal development through contract closeout.
• Develop, issue, and manage RFP packages and evaluate proposals for compliance, pricing, risk, and contractual requirements.
• Perform price analysis and develop negotiation strategies; negotiate pricing, terms and conditions to secure cost savings and favorable business outcomes.
• Interpret and apply prime contract flowdowns and ensure appropriate subcontract terms are incorporated.
• Execute contracts, subcontracts, and modifications in accordance with FAR/DFAR regulations, laws and company policies.
• Perform post-award administration, including managing modifications, monitoring deliverables and milestones, facilitating invoicing, performance issues and supporting contract closeout activities.
• Monitor subcontractor performance against statements of work, schedules, and funding requirements.
• Ensure compliance with contractual, regulatory, and internal company procedures beyond FAR/DFAR requirements, including documentation standards and record retention practices.
• Provide guidance to internal stakeholders on FAR/DFARS compliance, contract/subcontract structuring, and operational risk; developing and implementing risk mitigation strategies.
• Partner with cross-functional program teams across the company including program management, finance, engineering, sales, and legal to resolve difficult supplier or subcontractor issues.
• Identify and escalate contractual, financial, schedule, IP, and performance risks to leadership in a timely manner.
• Provide clear, concise verbal and written communication to internal and external stakeholders, including customers, government representatives, and subcontractors.

• Managing construction-related damage claims and supporting the resolution process
• Serving as a key liaison between contractors, customers, and internal departments
• Ensuring timely communication and accurate documentation
• Drafting and issuing formal notifications to contractors regarding pending claims
• Tracking the status of all assigned construction and field ops claims
• Communicating with contractors and field personnel to resolve damage claims
• Completing and submitting required reports on claims in process
• Assisting in the development of process workflows and associated procedures regarding claims management
• Traveling to EVV twice a year

Contract Administrator

• Provide one-to-one inbound telephone contact with applicants
• Provide support through outbound calls as well
• Accurate documentation

Benefits Administration Services Associate

• Prioritize and schedule senior leader-level employee time
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules

Executive Office Administrator – EOA

• Prioritize and schedule senior leader-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Plan and implement logistics for senior leader-level internal and external events
• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
• Process and screen incoming and outgoing communications to ensure proper dissemination of information
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provide guidance to less experienced employees

Executive Office Administrator

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Administration jobs in Oklahoma

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Administration Assistant

Broker Administration Client Consultant

Contract/Subcontract Administrator

IT Administrator – Polaris

Contract/Subcontract Administrator

Contract Administrator

Benefits Administration Services Associate

Executive Office Administrator – EOA

Executive Office Administrator

Senior Application Administrator