Associate Counsel Manager – Retirement Services
Vanguard
eDiscovery and Outside Counsel Manager
Zillow
full-time
Posted on:
Location: California, Colorado • 🇺🇸 United States
Visit company websiteSalary
💰 $105,900 - $169,100 per year
Job Level
SeniorLead
Tech Stack
CloudTableau
About the role
- Serve as the primary point of contact for law firm relationship management and partner with Legal and Compliance stakeholders to interview and select outside counsel
- Establish budgets, negotiate rates, and optimize law firm use of legal technology tools, including AI, to drive efficiency and cost saving
- Regularly review preferred firm panel based on performance, diversity, expertise, and cost; monitor outside counsel performance and conduct periodic evaluations
- Partner with legal operations to set strategy, establish guidelines around use of external counsel, analyze legal spend, and enforce billing policies and matter management protocols
- Own end-to-end e-discovery lifecycle from legal hold through collection, processing, review and production; oversee legal hold platforms and data preservation
- Develop and implement e-discovery policies, workflows and best practices; provide guidance on data minimization, defensibility, and early case assessment
- Develop and lead internal training on legal holds, data preservation obligations, and best practices for cross-functional teams
- Act as thought leader on e-discovery trends, compliance requirements, and litigation technology; recommend litigation and subpoena-related technology tools and vendors
- Primary point of contact for intake, tracking and management of third-party subpoenas; review and analyze subpoenas and communicate with requesting counsel or government agencies
- Work with internal business units to collect, preserve, review and produce responsive documents; draft subpoena responses and generate reports and metrics
Requirements
- 7+ years of experience in legal or litigation operations, managing e-discovery, third-party subpoena responses, and overseeing outside counsel management in-house or at law firm
- Deep experience in outside counsel management, including pricing models and law firm pricing and billing practices, budgeting, and negotiation and evaluation of rates, including alternative fee arrangements
- Extensive experience in legal data preservation practices, including managing legal holds and document collections and productions
- Experience managing and overseeing all phases of responses to third-party subpoenas
- In-depth experience with legal tech platforms (Logikcull or equivalent), subpoena management tools, and dashboard/reporting tools (e.g., Tableau, Power BI, Excel, Smartsheet)
- Strong financial acumen, experience with fiscal and budget management
- Familiarity with Brightflag or other comparable legal e-billing systems and technological tools
- Strong project management skills; highly organized, accountable, and responsive
- Excellent communication skills and ability to distill complexity for executive audiences
- Preferred: experience supporting legal, regulatory, or federal agency investigations at a technology company or highly regulated environment
- U.S. employees may live in any of the 50 United States, with limited exceptions
