Administrative Support Manager
Yara International
full-time
Posted on:
Location Type: Hybrid
Location: Brussels • Belgium
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About the role
- Oversee daily functioning of the office and ensure a high quality working environment
- Coordinate maintenance, cleaning, security and reception
- Follow up on the building rental agreement and liaise with the landlord
- Ensure compliance with internal and external health & safety standards and collaborate with the prevention advisor on safety and wellbeing topics
- Manage space planning, office furniture, and meeting rooms
- Manage keys inventory and parking allocations
- Lead and support the Facility & Fleet Assistant in daily activities
- Monitor supplier performance and ensure cost effective service delivery
- Own and manage the annual facility budget, including forecasting, cost control, tender processes, contract negotiations, and reporting
- Manage the company car fleet and relationships with dealers and leasing providers
- Advise employees on car selection and budgets
- Coordinate car orders, waiting cars, repairs, energy cards, fines, and accident follow up
- Maintain and update the car policy
- Identify opportunities to enhance efficiency, service quality, and cost effectiveness
- Review and improve facility workflows and supplier performance
- Work closely with HR Services on streamlined processes (onboarding, access, documentation, communications, mobility policies, etc.)
- Contribute to improving the overall employee experience
Requirements
- Experience in facility management, office operations, or a similar role
- Strong organizational and coordination skills
- Ability to manage suppliers and negotiate contracts
- Service oriented mindset with a proactive, hands on approach
- Experience leading or coordinating another team member is a plus
- Fleet management experience is an asset
- Clear communication in French or Dutch and English
Benefits
- A role with real impact on the daily experience of employees
- Autonomy and ownership in a broad operational scope
- A collaborative workplace where initiative is valued
- The opportunity to lead and develop a small facilities function
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
facility managementoffice operationsbudget managementcontract negotiationsupplier performance monitoringspace planningfleet managementcost controltender processeshealth & safety compliance
Soft Skills
organizational skillscoordination skillsservice orientationproactive approachleadershipcommunication skills