Executive Assistant to CEO – Ecommerce Startup
X UP Brands
full-time
Posted on:
Location Type: Hybrid
Location: Rochester Hills • Missouri • United States
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About the role
- You’ll be the CEO’s right hand—managing a wide range of administrative, operational, and strategic support tasks.
- You’ll help the founder stay focused on growth by taking ownership of scheduling, internal communications, project follow-ups, and team coordination.
- Manage the CEO’s calendar and prioritize meetings across time zones
- Coordinate with remote teams to ensure follow-ups and progress on key initiatives
- Prepare agendas, take meeting notes, and track action items
- Assist with hiring tasks, onboarding, and internal team communications
- Handle occasional personal tasks that support executive efficiency
- Anticipate needs and solve problems proactively
- Be a trusted, discreet, and dependable support partner
Requirements
- Are based in or near Rochester, Michigan and open to a hybrid schedule
- Have prior experience supporting a founder, executive, or leadership team
- Thrive in fast-paced environments and adapt quickly to change
- Have excellent communication skills (especially in writing)
- Are tech-savvy and familiar with tools like Google Workspace, Slack, ClickUp, etc.
- Are proactive, resourceful, and take ownership without needing constant direction
Benefits
- You’ll work side-by-side with the founder of multiple successful e-commerce brands and play a key role in helping scale the business.
- This is a great fit for someone excited about entrepreneurship, operations, and being part of a high-growth journey from the inside.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
administrative supportoperational supportstrategic supportteam coordinationproblem-solvingproactiveresourcefuladaptabilitycommunicationdiscretion