WS Development

Project Manager

• Track, organize, and maintain contracts, amendments, change orders, and other project documentation.
• Support processing of service and consultant agreements, along with related change orders.
• Ensure documents are properly reviewed, routed for approval, and filed in accordance with company standards.
• Partner with teams on architect agreements as needed, while ensuring most documentation remains with the responsible project team.
• Assist with coordination across multiple teams on development and construction projects.
• Maintain logs and trackers for contracts, invoices, and project paperwork.
• Support Tenant Construction with upkeep of the monthly tracker, which combines Salesforce data with project-specific context for high-priority deals.
• Provide timely follow-up to ensure outstanding items are completed.
• Collect and manage Certificates of Insurance (COIs) for vendors and partners.
• Set up new vendors, including collection of W9s and related documentation.
• Provide meeting support, including preparing hearing materials, pulling relevant documents, and coordinating poster boards for town hearings.
• Schedule meetings and calls across internal teams and external partners.
• Provide administrative support including mail handling, meal pick-up coordination, and note-taking during occasional meetings with Studio and Leasing.
• Prepare agendas, track action items, and distribute follow-up notes as needed.
• Help keep project calendars, deadlines, and key milestones up to date.
• Assist in creating and maintaining shared filing systems and organizational tools.
• Support expense reporting, invoice processing, and related administrative workflows.
• Provide occasional backup support to other administrative needs within the teams.
• Coordinate travel arrangements and related expense documentation for Development team.

Cross Functional Project Coordinator

Accountant

• Responsible for a portfolio of properties including both complex and less complicated properties
• Monthly preparation of financial statements including balance sheets, income statements, variance analyses, and reconciliations
• Work on upper and lower tier entities within a structure and will take a first pass at REIT testing
• Prepare cash distribution worksheets and annual budgets for properties
• Respond to questions pertaining to year-end work with outside auditors
• Prepare Common Area Maintenance and Real Estate Tax tenant billings on a quarterly and/or monthly basis
• Review the work of less experienced Property Accountants and provide training

Property Accountant

Business Operations

• Manage mission-critical cross-functional projects from initiation to completion, ensuring milestones are met on schedule and within scope.
• Define and manage project scope, timelines, budgets, and staffing; develop and oversee business cases and report on actual spend against budget.
• Proactively identify and mitigate obstacles and risks to ensure project continuity and quality.
• Lead internal communication, documentation, training, and post-rollout adoption monitoring for assigned projects.
• Develop and manage detailed project plans, timelines, deliverables, and resource requirements.
• Create and maintain project documentation including process workflows, communication plans, training materials, and status updates.
• Facilitate project team meetings, prepare agendas, record minutes, track action items, and ensure accountability.
• Provide regular project updates to stakeholders, including senior leadership, and promote project management standards and best practices.
• Perform additional responsibilities as assigned by the VP, Internal Projects and other team members.
• Report directly to the VP, Internal Projects.

Business Operations Project Manager

Manager

• Overall responsibility for achieving excellence in the day to day operations of The Street Chestnut Hill
• Oversight and ownership of general budget, supporting the business plan, and thinking like a fiduciary
• Lead regular activities of the center including brand management, marketing, operations, customer service, sales and administrative management
• Build and manage external partnerships, including those with tenants, customers, the community, the government and financial partners
• Actively consider the consumer and identify leads for Leasing; partner with Leasing to attract, retain, and grow tenants
• Partner with Construction and Development to improve the property and continually focus on customer experience (parking, services, amenities, public spaces, art)
• Assist with tenant fit outs, tenant marketing and staggered openings at 27 Boylston and ensure tenant integration into the property and community
• Build and drive strategic brand partnerships, resulting in incremental revenue and added-value experiences for guests
• Manage property finances within context of performance; prepare and manage budget and evaluate financial trade-offs
• Juggle a large workload with a focus on impact vs effort and ROI
• Develop and participate in a proactive MOD plan for the center
• Report to a regional Director of Asset Strategy and Experience
• Direct reports include a Marketing lead, Assistant Marketing Manager, Operations lead, Maintenance Technician, and Property Coordinator

Cross Functional Project Coordinator

Property Accountant

Business Operations Project Manager

General Manager