WRA, Inc.

Proposal Coordinator

WRA, Inc.

full-time

Posted on:

Location Type: Remote

Location: Arizona • California • United States

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Salary

💰 $65,000 - $80,000 per year

Job Level

Junior

About the role

  • Focus primarily on preparing competitive proposals/SOQs (supporting the Proposal Manager for proposals as a prime consultant and leading those where WRA is a subconsultant) using Adobe InDesign and Microsoft Word.
  • Lead and/or support competitive pursuits in a variety of market sectors, service lines, and geographies in California.
  • Assist with updates and maintenance of materials, including project data sheets, resumes, market/service line descriptions, and other proposal and marketing content.
  • Assist with data entry and updates in CRM system using Deltek Vantagepoint, Open Asset, and Asana.
  • Work collaboratively with your distributed colleagues using tools such as Zoom, Slack, Asana, file sharing (Egnyte).
  • Participate in professional organizations (i.e. SMPS) for professional development.

Requirements

  • Minimum 1 year of professional experience preparing proposals in the Architecture/Engineering/Construction (A/E/C) industry; specific experience in the environmental consulting field preferred
  • Bachelor’s degree in business, marketing, communications, or other related and relevant fields of study
  • Proficiency in Adobe programs (InDesign, Photoshop, Acrobat)
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel)
  • Proficiency working on multiple communication platforms (Zoom, Slack, phone) to build relationships and complete work
  • The ability to apply AI-enabled tools to support research, RFP analysis, content development, and workflow efficiency, while maintaining quality and accuracy and adhering to company guidelines
  • Experience working and excelling in a deadline driven environment
  • The ability to prioritize workload based on daily/weekly requests
  • The ability to manage multiple projects and assignments concurrently
  • To be self-driven in taking initiative and moving projects forward
  • The ability and willingness to manage expectations and ask follow-up questions or ask for help when needed
  • The ability and desire to act independently while working with a team effectively
  • Strong organization, time management, and note-taking skills with attention to detail
  • Strong verbal and written communication skills, with the ability to write content based on detailed conversations
  • The ability and willingness to hold project partners accountable for deadlines
  • The ability to travel occasionally for professional events, team meetings, and company events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal preparationAdobe InDesignAdobe PhotoshopAdobe AcrobatMicrosoft WordMicrosoft PowerPointMicrosoft ExcelAI-enabled toolsRFP analysiscontent development
Soft Skills
communicationorganizationtime managementattention to detailinitiativecollaborationrelationship buildingproject managementdeadline managementself-driven