World Business Lenders, LLC

Executive & Personal Assistant – C-Suite Support

World Business Lenders, LLC

contract

Posted on:

Location Type: Remote

Location: Guatemala

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About the role

  • Manage and maintain the CDAO’s calendar, including scheduling across multiple time zones
  • Screen and prioritize emails, messages, and inbound requests
  • Coordinate domestic and international travel, including detailed itineraries and logistics
  • Prepare presentations and briefing materials (including working with dashboards and reports as needed)
  • Support preparation and distribution of recurring reports and performance summaries
  • Review reports and dashboards for completeness, consistency, and accuracy prior to distribution
  • Help track and organize incoming analytics and reporting requests from stakeholders
  • Ensure requests are clearly documented and aligned with business priorities
  • Track and manage team initiatives, reporting timelines, and cross-functional deliverables via Monday.com
  • Act as a liaison between teams and stakeholders to ensure alignment on priorities, timelines, and deliverables
  • Summarize reports and key business updates into clear, concise briefings
  • Prepare business cases and updates for leadership reviews and board-level materials
  • Identify operational or reporting bottlenecks and escalate issues with recommended mitigation steps
  • Assist in tracking documentation and compliance-related deliverables for the team
  • Assist in coordinating with vendors, platform providers, and external partners
  • Take notes during key meetings and ensure timely follow-ups on action items
  • Handle expense reporting, invoice processing, and other financial matters
  • Facilitate clear communication of directives, timelines, and expectations across stakeholders
  • Assist with personal tasks as needed, maintaining a high level of trust and discretion

Requirements

  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives (experience supporting data, technology, or analytics leaders is a plus)
  • Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience)
  • Exceptional English communication skills, both written and verbal
  • Proven experience managing complex calendars and logistics across time zones
  • Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
  • Demonstrated ability to handle confidential information with discretion
  • Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
  • Strong Excel or Google Sheets skills required
  • Comfortable working with reports, metrics, and structured data
  • Experience supporting reporting or operational workflows is a plus
  • Ability to summarize information clearly and effectively for senior stakeholders
  • Comfortable working independently in a fully remote environment
  • Must be sharp, polished, professional, and resourceful
  • Impeccable diligence and attention to detail is required
  • Must be flexible, adaptable, and responsive to frequent changes in priorities
  • Strong problem-solving skills, including planning, coordination, and troubleshooting
  • Financial and operational literacy, including experience with budgets and expenses
  • Proactive mindset with a strong work ethic and high energy level
  • Ability to manage multiple projects and meet deadlines consistently
  • Evening/weekend “on call” availability required
Benefits
  • Competitive USD Salary
  • Enjoy Paid Time Off (PTO) after just 6 months of service
  • This is a full-time opportunity
  • Enjoy the freedom of a completely remote work environment!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementlogistics coordinationreport preparationdata analysisfinancial reportingproject managementmultitaskingconfidential information handlingproblem-solvingoperational workflows
Soft Skills
communicationorganizational skillsattention to detailadaptabilitydiscretionproactivityresourcefulnesstime managementflexibilityindependence
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Accountingrelated field degree