Executive Assistant

• Support the founder in day-to-day work and take on organizational and administrative tasks
• Prepare meetings, discussions, and presentations
• Conduct independent research on technical, organizational, and strategic questions
• Create, revise, and professionally prepare presentations, documents, and decision templates
• Support projects and take on special organizational tasks
• Use modern digital applications and AI tools such as ChatGPT or Claude
• Support the digitization and optimization of workflows
• Communicate with internal and external contacts
• Track open topics and proactively organize day-to-day business

Executive Assistant supporting fintegra’s founder in digital tax technology operations

Executive Assistant – Assistenz der Geschäftsführung

Executive Assistant supporting fintegra, a TaxTech company developing digital solutions for complex tax-related asset structures. Organizing executive workflows, research, presentations, projects, and digital process optimization.

• Support the CEO with operational and strategic matters
• Manage and track key projects, decisions and deadlines
• Coordinate between players, coaches, creators, partners and internal teams
• Provide support for tournaments, events, travel and organizational eSports topics
• Coordinate sponsorship activations and partner deliverables
• Prepare and follow up on meetings and management decisions
• Build and optimize internal processes and responsibilities
• Support KPIs, reporting, budgets and controlling
• Create analyses and decision papers
• Independently take on operational projects
• Identify bottlenecks and develop concrete solutions
• Act as the central interface between management, eSports, players, creators, content and partners

Executive Assistant managing CEO operations for German eSport and gaming company InkuPlay

Executive Assistant to the CEO, Operations Manager

Executive Assistant und Operations Manager für InkuPlay, eine inklusive deutsche eSport-Organisation.
Steuerung von CEO-Projekten, Partneraktivierungen, Events, KPIs und internen Prozessen.

• Process and allocate supplier bills within Buildertrend and Xero.
• Complete job reconciliations and assist with project cost tracking.
• Set up suppliers and subcontractors in Buildertrend and Xero.
• Create and maintain job records and upload project documentation.
• Prepare and manage purchase orders and filing systems.
• Track certification requests and assist with change orders and scheduling updates.
• Coordinate reports, applications, project photos, and stakeholder documentation.
• Prepare owner contracts and respond to owner information requests.
• Support end-of-build communications, handover information, client correspondence, and project documentation.
• Process supplier registrations, trade applications, onboarding, insurance forms, and compliance records.
• Maintain supplier databases and records.
• Manage social media content and update company website content.
• Assist with LinkedIn, Houzz, Vimeo, and other online platforms.
• Create marketing materials using Canva and coordinate industry award submissions.
• Upload project media and maintain digital marketing assets.
• Organise health and safety documentation and assist with compliance tracking.
• Maintain Buildertrend, Monday.com, Microsoft Office, and associated business systems.
• Assist with PDF editing, document preparation, system training, and process improvement.
• Monitor and respond to emails, coordinate meetings, support management communications, and coordinate apprentice recruitment communications.

Virtual Assistant supporting residential construction administration, systems, compliance, and marketing

Virtual Assistant – Construction, Administration

Virtual Assistant supporting a residential construction company’s administration, project systems, supplier records, compliance, and marketing. Managing Buildertrend, Xero, Monday.com, documentation, communications, and digital content.

• Provide high-level administrative and operational support to the Chief Technology Officer and Chief Product Officer
• Manage executive calendars, travel, and communications across multiple global time zones
• Prepare meeting agendas, materials, and minutes; track action items
• Communicate on behalf of engineering, product, security, and technical support teams with internal and external stakeholders
• Support C-level leaders and tenured teams with business rhythms and events
• Execute special projects and project-manage events with cross-functional teams
• Anticipate leaders' needs, streamline workflows, and identify improvement opportunities
• Triage incoming issues, assess urgency, and determine appropriate action with executive staff and other executive assistants
• Maintain records, confidential files, and CRM data
• Process and reconcile expenses accurately
• Prioritize conflicting needs and ensure proactive follow-through
• Build strong relationships with executive staff and peers

Senior Executive Assistant supporting Outreach’s AI revenue-platform technology and product executives

Senior Executive Assistant

Senior Executive Assistant supporting Outreach’s agentic AI revenue platform and its CTO and CPO. Managing calendars, travel, communications, projects, events, expenses, and confidential data.

• Manage patient health needs as part of an interdisciplinary team through virtual primary care
• Assess, diagnose, and create treatment and management plans appropriate for age, patient acuity, and clinical condition via virtual health modalities
• Provide scheduled virtual visits
• Perform dedicated asynchronous In-Basket cross-coverage for PCPs who are out
• Participate in In-Basket work, workflows, and coverage for team members who are out
• Safely triage and manage unfamiliar patients in a virtual setting
• Navigate electronic health records and pivot between scheduled video visits and asynchronous chart review

Virtual primary care provider delivering remote patient assessment and treatment for UW Health

Nurse Practitioner / Physician Assistant – Virtual Primary Care

Virtual Nurse Practitioner/Physician Assistant providing primary care, diagnosis, and treatment for UW Health. Managing scheduled video visits and asynchronous PCP coverage remotely.

• Provide high-level administrative and operational support to the Chief Growth Officer, Chief Research & Operations Officer, and Leadership Team
• Manage complex executive calendars, competing priorities, scheduling, meetings, agendas, briefing materials, follow-ups, notes, action items, and executive summaries
• Arrange domestic and international travel, itineraries, and logistics
• Support governance workflows, DocuSign routing, approval tracking, documentation integrity, and compliance-related administration
• Maintain documentation across Confluence, SharePoint, Monday.com, and other workflow systems
• Improve governance workflows, documentation standards, and operational procedures
• Coordinate onboarding and offboarding with People & Culture and IT
• Lead corporate initiatives and support virtual and in-person activities and events
• Track executive expenses, reconcile credit cards, submit invoices, process purchase orders, and support budget reporting
• Coordinate office operations, supplies, vendors, facilities requests, workplace logistics, and building-management liaison activities
• Support in-person meeting and event logistics
• Develop, format, and refine presentations for town halls, board updates, leadership meetings, and strategic reviews
• Support storytelling and structuring of leadership content

Executive Assistant supporting Numeris leaders in broadcast measurement and consumer data

Executive Assistant – 14 Month Contract

Executive Assistant supporting Numeris executives and governance operations in broadcast measurement and consumer data.
Managing calendars, workflows, events, finances, office operations, and leadership communications in a hybrid role.

• Own complex calendar management across multiple time zones for the Director and key leaders
• Triage meeting requests, resolve conflicts, and protect deep-work blocks
• Coordinate recurring leadership cadences, including 1:1s, staff meetings, skip-levels, and cross-org reviews
• Draft, proofread, and route executive-level communications
• Serve as a trusted liaison between the Director and internal/external stakeholders, partner organizations, and external vendors
• Handle sensitive HR, compliance, and vendor information with discretion
• Plan domestic and international travel, including agendas, ground transport, and contingency planning
• Manage expense reports, reconciliations, and corporate card compliance
• Plan and execute offsites, workshops, and town halls
• Prepare agendas, pre-reads, and materials; capture decisions and action items; drive follow-through
• Coordinate AV, catering, room booking, and remote-participant experience
• Track action items, OKRs, and initiative status across the EID portfolio
• Support contractor onboarding/offboarding logistics and access provisioning coordination
• Assist with performance review logistics, talent reviews, and team events
• Maintain org charts, distribution lists, SharePoint/Confluence spaces, and team playbooks
• Support PO creation, invoice tracking, and vendor onboarding workflows
• Partner with Finance on budget tracking, reforecasts, and quarterly reviews

Executive Assistant supporting American Express identity leadership and authentication operations

Executive Admin – Enterprise Identity

Executive Assistant supporting American Express leadership overseeing authentication and authorization systems. Managing calendars, communications, travel, workshops, operational tracking, budgets, and vendors.

• Perform routine clerical and administrative duties
• Enter and set up hearing requests in FLORIDA and/or the office case management system
• Draft, prepare, and distribute notices, correspondence, meeting notes, and reports
• Organize, maintain, file, locate, and attach paper and electronic records
• Process and manage email correspondence throughout the day
• Review and route incoming and outgoing mail
• Update the case management system
• Convert and upload documents so Hearing Officers have current case information
• Record Petitioner and Respondent contacts in the case management system
• Close cases in the system
• Answer routine correspondence
• Compile and maintain lists and records
• Perform other related duties as assigned

Administrative Secretary processing public-assistance hearings for Florida’s Department of Children and Families

Administrative Secretary

Administrative Secretary processing public-assistance hearings for Florida’s Department of Children and Families. Managing correspondence, records, case-system updates, and document uploads remotely.

• Perform routine clerical and administrative duties
• Enter and timely set up hearing requests in FLORIDA and/or the office case management system
• Draft, prepare, and distribute notices, correspondence, meeting notes, and reports
• Organize, maintain, file, and attach paper and electronic records
• Process and manage email correspondence throughout the day
• Review and properly route incoming and outgoing mail
• Update the case management system
• Convert and upload documents so Hearing Officers have current case information
• Record Petitioner and Respondent contacts in the case management system
• Close cases in the system
• Answer routine correspondence
• Compile and maintain lists and records
• Perform other related duties as assigned

Administrative Secretary supporting Florida DCF hearing case processing remotely

Administrative Secretary supporting Florida DCF hearing requests and case records remotely. Processing correspondence, emails, documents, and case-management updates for vulnerable families.

• Serve as the nursing unit receptionist
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Handle nursing unit communication
• Perform other related duties as assigned or requested

PRN evening Unit Secretary supporting nursing communications at PAM Health specialty hospital

Hospital Unit Secretary – PRN Evenings

PRN evening Unit Secretary supporting nursing communications at PAM Health, a specialty healthcare provider. Maintaining patient records, transcribing physician orders, and managing nursing-station reception.

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Senior Executive Assistant

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Executive Assistant – 14 Month Contract

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Administrative Secretary

Administrative Secretary

Hospital Unit Secretary – PRN Evenings