Regional Facilities Manager – 12 months Fixed Term Contract
Workman LLP
contract
Posted on:
Location Type: Hybrid
Location: London • United Kingdom
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About the role
- Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s
- Responsibility over contractor management and H&S compliance for the allocated portfolio.
- Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings. Assist with operational management of occupier fit out work.
- Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
- Attend Client Meetings as required.
- Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timeline.
- Carry out regular property inspections of the common and tenants’ areas and instruct any remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
- Assist with management of onsite staff including building managers, site receptionists and security guards- where applicable
- Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works
- Manage and monitor Health and Safety systems e.g. QUOODA and Meridian and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
- Authorise supplier invoices in accordance with delegated authority level.
- Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable.
- Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system.
- Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance.
- Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance.
- Regular liaison with the property management team and attendance at briefings and client meetings
Requirements
- A proactive, practical, and positive approach.
- Excellent and professional communication skills with the ability to build strong relationships with tenants and clients.
- You will have previous experience in site/facilities management.
- You will be experienced with the all relevant codes or practice and legislation including Service Charge Code of Practice.
- Attention to detail, problem-solving and time management skills.
- Extensive knowledge of PM practices employed by our main competitors.
- Qualified to NEBOSH Level.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
facility managementproperty managementcontractor managementbudget managementproperty inspectionshealth and safety complianceprocurementservice charge managementdocument managementtendering
Soft Skills
communication skillsrelationship buildingattention to detailproblem-solvingtime managementproactive approachpractical approachpositive approach
Certifications
NEBOSH Level