Operations Assistant, Team Administrator
RTS
Projects and Operations Coordinator
Windsor Management Group
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $85,000 per year
Job Level
Mid-LevelSenior
About the role
- Take ownership of projects as assigned, adapting quickly to new priorities and helping move initiatives from idea to execution with minimal direction.
- Provide direct administrative support as needed and maintain a high level of communication and coordination.
- Serve as the go-to person for projects that don't have a defined owner, ensuring they are carried through to completion.
- Receive inbound calls, emails, and work orders from tenants and work with property managers, vendors, and other Windsor staff to resolve tenant issues.
- Bid and manage vendor and building contracts.
- Track and work with vendors to perform periodically scheduled preventative maintenance.
- Periodically review vendors for pricing and performance.
- Take ownership of miscellaneous assignments and one-off requests in a fast-growing company.
- Demonstrate a “no task is too small” mindset and treat every responsibility as valuable to Windsor’s success.
Requirements
- Possess great interpersonal skills and empathy, and exhibit a high degree of professionalism and teamwork.
- Ability to handle a large volume of tasks simultaneously.
- Exceptional organizational abilities to track ongoing items.
- Exhibit an understanding of operations and maintenance procedures (preferred).
- Knowledge of commercial buildings and maintenance (preferred).
- Yardi Voyager experience helpful (preferred).
- Ability to receive and manage inbound calls, emails, and work orders from tenants.
- Experience bidding and managing vendor and building contracts.
- Experience tracking and coordinating preventative maintenance with vendors.
- Ability to review vendors for pricing and performance.
Benefits
- We observe the 11 Federal Holidays and close our office.
- Vacation PTO: 15 earned days in your first year, stepping up to 20 days thereafter.
- Sick PTO: 5 sick PTO days per year.
- Windsor Days PTO: combined federal holidays, vacation PTO, and sick days total 31 guaranteed days first year (36 days in second year); occasional half-day office closures may occur.
- Medical & HRA Card: medical plan with Windsor covering first $4,000 (individual) or $8,000 (family) via HRA Card.
- Vision and Dental plan.
- 401k Plan with company matching via Guideline: company matches 100% of first 3% and 50% of next 2% (contribute 5% -> match 4%); immediate vesting.
- FSA Dependent care up to federal maximum.
- FSA Medical up to federal maximum.
- Employer-sponsored life insurance and LTD plans available (employee-paid premiums on a pre-tax basis).
- Long Term Disability: 60% of pre-disability monthly earnings up to $10,000 per month.
- Benefits Consultant partnership with Cavignac providing a Benefits advisor.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
vendor managementcontract managementpreventative maintenanceoperations proceduresmaintenance procedures
Soft skills
interpersonal skillsempathyprofessionalismteamworkorganizational abilities
