WeyMedia

Administrative Manager

WeyMedia

full-time

Posted on:

Location Type: Remote

Location: Canada

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About the role

  • Manage team task boards and internal tracking tools to ensure projects and administrative tasks are completed on time.
  • Oversee scheduling and calendar management, including meetings, events, and team milestones.
  • Manage multiple email inboxes and coordinate communications across teams.
  • Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
  • Assist the Founders and leadership team with administrative and operational support as needed.
  • Support the hiring process as needed: draft and post job descriptions, screen candidates, schedule interviews, and conduct reference checks.
  • Coordinate the onboarding process for new hires, including accounts and equipment setup, documentation and orientation.
  • Assist with the offboarding process, including return of equipment and ensuring a smooth exit.
  • Keep inventory of new hire materials, including laptops, swag, and other essentials.
  • Plan and lead employee engagement initiatives such as team-building activities, monthly events, and holiday gifts.
  • Champion a culture of learning and excellence by supporting professional development opportunities.
  • Respond to administrative requests from team members, ensuring they're handled promptly and thoughtfully.
  • Take notes in team meetings, document action items, and follow up to ensure tasks get done.
  • Support stretch projects and cross-functional work as needed.
  • Wear many hats and thrive in a fast-paced, lean, and agile environment.

Requirements

  • You have at least 5 years of experience working in a fast-paced environment – ideally in a startup or professional services setting – where multitasking is second nature.
  • "Organized" is your middle name ‒ you thrive on structure, meet deadlines with ease, and keep things running like clockwork.
  • You're a self-starter who's dependable, trustworthy, and takes great pride in doing excellent work.
  • You're highly resourceful and love solving problems ‒ no task is too small, and no challenge is too big.
  • You have an affinity for following, managing, and designing scalable, efficient, and effective processes and workflows.
  • You have strong written and verbal communication skills, and you know how to collaborate effectively across teams.
  • You're tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.
  • Scheduling, organizing, and prioritizing are your superpowers – and your attention to detail is second to none.
  • You thrive in a remote-first environment and know how to stay connected and productive while working from home.
  • You are able to work in ET or AT time zones because most of our team is located in Eastern and Atlantic Canada, making overlapping work hours essential for real-time collaboration and timely communication.
  • You have a growth mindset – you're always learning, adapting, and ready to take on new challenges.
  • Most importantly, you care about making life easier for those around you – and you do it with a smile.
Benefits
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Applicant Tracking System Keywords

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Hard Skills & Tools
project managementcalendar managementemail coordinationdocumentation managementonboarding processoffboarding processinventory managementemployee engagementprocess designworkflow management
Soft Skills
multitaskingorganizationdependabilityresourcefulnessproblem-solvingcommunicationcollaborationattention to detailadaptabilitygrowth mindset