Executive Assistant – CEO
Mast Reforestation
Executive Assistant – Public Sector
webAI
full-time
Posted on:
Location Type: Hybrid
Location: Washington D.C. • Maryland, Virginia, Washington • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide administrative and logistical support to the Public Sector leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare briefing materials, agendas, and meeting notes for internal and external meetings.
- Support project management efforts by tracking deliverables, deadlines, and action items across departments.
- Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for government clients.
- Maintain organized documentation and records for contracts, correspondence, and government-related materials.
- Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.
- Coordinate logistics for conferences, public-sector events, and external stakeholder engagements.
- Support onboarding and internal communications for new hires joining the Public Sector team.
- Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.
Requirements
- Bachelor’s degree in Business Administration, Public Administration, or a related field.
- 2–5 years of experience providing administrative or operational support in a fast-paced environment (start-up, tech company, or government organization preferred).
- Exceptional organizational skills with strong attention to detail.
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom.
- Strong written and verbal communication skills.
- Ability to prioritize and handle multiple projects with tight deadlines.
- Professionalism, discretion, and sound judgment in handling confidential matters.
- Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.
Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision benefits package.
- 401k Match (US-based only)
- $200/mo Health and Wellness Stipend
- $400/year Continuing Education Credit
- $500/year Function Health subscription (US-based only)
- Free parking, for in-office employees
- Unlimited Approved PTO
- Parental Leave for Eligible Employees
- Supplemental Life Insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementbudget coordinationexpense trackingcontract executionprocurementcompliance
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationprofessionalismdiscretionsound judgmentinitiative
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Public Administration
