Executive Assistant – Public Sector
webAI
Executive Assistant – CEO
Mast Reforestation
full-time
Posted on:
Location Type: Hybrid
Location: Seattle • Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $100,000 per year
Job Level
Mid-LevelSenior
About the role
- Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow
- Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking
- Assist the CEO with investor relations coordination and communications
- Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events.
- Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization.
- Manages procurement and vendor relationships for CEO.
- Provide limited travel coordination and expense management support for two additional LT members.
- When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates.
Requirements
- 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc.
- Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation
- Excellent organizational skills with the ability to manage competing priorities and meet deadlines
- Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities
- Strong analytical skills with track record of improving operational processes
- Exceptional written and verbal communication skills across multiple platforms.
Benefits
- The compensation package includes a base salary plus numerous benefits (see below).
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationtravel coordinationevent planninglogistics managementminute-takingaction-item trackingvendor managementprocurement managementfacility management
Soft skills
organizational skillscommunication skillsanalytical skillsadaptabilityprioritizationtime managementproblem-solvingattention to detailcollaborationleadership
