Act as a subject matter expert on event management, hosting and hospitality
Day-to-day planning, oversight and delivery of numerous events and hospitality projects
Conduct research and obtain resources on elements of existing projects as well as new business opportunities to provide the client with targeted event solutions
Showcase forward-thinking initiative to identify the best strategic opportunities and provide new ideas in the ever-changing events landscape
Develop and deliver polished client deliverables and other strategic framework materials to support client decision-making (i.e. presentations, budgets, etc.)
Manage all aspects of the event planning process, including project plans, partner and vendor relationships, event communications, hotel contracts, decor, catering, entertainment, transportation, invitee lists, special guests, equipment and promotional materials
Manage project budgets from start to finish
Develop and adhere to the program timeline and work-back schedule including key dates and deliverables to ensure milestones are met and that the project remains ahead of client expectations
Conduct regularly scheduled status meetings to provide feedback and periodic reports to stakeholders as necessary
Maintain a working relationship with existing vendors and properties
Provide motivation, direction and support to event team
Collaborate with other THE·TEAM service teams as necessary
Plan and conduct pre-event site visit(s) to review and confirm logistics so that decisions can be made regarding all planned program elements and vendor choices
Manage and oversee event on-site execution, including set-up, staffing, guest logistics, stakeholder communications, vendor organization and problem-solving
Must be willing to handle on-site hospitality and engagement needs for both the client and their guests
Anticipate challenges and proactively handle any arising issues across various entities to ensure flawless execution
Deliver quality events that meet (and hopefully exceed) client expectations
Conduct post–event evaluations and recaps to showcase event success and ROI
Understand the landscape of our client’s business/sector, as well as the industry contexts for their investments
Confidently comprehend the role of events/hospitality programs as it relates to individual client business objectives and the “big picture”
Garner strong client and partner relationships for future events, including possessing a strong working knowledge of THE·TEAM capabilities to further these opportunities
Integration of Guest Management touch points and tools within in project work flows
Comprehensive management of Guest Management Platform & Tool.

Requirements

Proven experience as an events planner or organizer
Impressive portfolio of previously managed events
Self-starter who requires little to no supervision to meet and carry out event and service responsibilities
Excellent customer service, time management and communication skills
Basic sales skills and ability to build productive business/vendor relationships
Ability to identify and maximize event opportunities
Ability to prioritize and manage multiple projects independently
Up-to-date and informed knowledge of the sports and entertainment industries
High level of initiative and interpersonal skills and ability to work well independently and in a team environment
Genuine passion for events and hosting
Negotiation experience
Self-motivation, enthusiasm and willingness to learn
Strong attention to detail and highly organized
Proficiency in Microsoft Office applications (extensive expertise in Microsoft PowerPoint and Excel) and knowledge of common event management software
Proficient in Slack, Asana and Project Management Software
Understand basics of marketing and promotion techniques
Ability to assess a situation and quickly recommend solutions
Working knowledge of project management fundamentals
Must be able to multi-task and be flexible enough to react under fast-paced, stressful circumstances and tight deadlines
Must be flexible and willing to travel (multi-day, weekends and short-notice travel expected)
Ability to work directly with a client delivering upon project tasks
Understanding of high touch Guest Management and use of Guest Management platforms as it relates to the service
CMP designation or interest in pursuing a CMP designation is a plus
Minimum 3+ years’ experience in event management at an agency, preferably in sports or entertainment

Benefits

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event managementproject managementbudget managementnegotiationcustomer servicetime managementsales skillsmarketing techniquesGuest Managementevent planning

Soft Skills

self-starterinitiativeinterpersonal skillsattention to detailorganizational skillsflexibilityproblem-solvingcommunication skillsteamworkenthusiasm

Certifications

CMP designation