Ware Malcomb

Architect

• Support the daily operations of the program and project teams by providing administrative assistance throughout all phases of project delivery.
• Collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support.
• Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools.
• Support contract and fee administration by processing contracts, amendments, and additional services.
• Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams.
• Assist project managers with administrative project deliverables.
• Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools.
• Provide responsive communication and high-quality customer service to internal and external stakeholders.

Program Coordinator – Architecture

Project Manager

• Plan, schedule, conduct, and coordinate phases of the project. Typical phases include conceptual, schematic, design development, construction document and construction services.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.

Project Manager, Interior Architecture – Design

• Lead the project coordination with the consultant team for each phase of the project (typical; Site planning, Conceptual, Schematic, Design Development, Construction Document and Construction Administration) to deliver a set of contract documents that will be used for permits and construction
• Provide Revit support for the preparation of project documents
• Utilize the company's resource groups for design
• Preparation of design and construction documents
• Assist the Project Manager or Architect with construction services (site visits, review shop drawings, etc.)
• Perform project code searches and analysis for each project
• Assist the Project Manager or Architect in the preparation of project schedules and review of budgets
• Provide assistance for submittals for jurisdiction agencies
• Communicate with clients, contractors, consultants, and Ware Malcomb team members

Job Captain, Architecture

• Lead the application of advanced design techniques across a range of project scales
• Take ownership of key design components from concept through construction
• Exercise strong independent judgment in evaluating and applying design methods
• Contribute to design visioning and concept development
• Lead client presentations while maintaining design intent
• Support project execution through Design Development (DD), Construction Documents (CD), and Contract Administration (CA)
• Mentor junior team members and coordinate project efforts under the general direction of a licensed interior designer

Designer III, Interior Architecture – Design

Civil Engineer

• Support the delivery of innovative commercial and residential land development projects from inception to completion.
• Prepare design reports and analyses, perform code searches, create a complete set of contract documents.
• Provide construction services including site visits and reviewing shop drawings.
• Collaborate with clients, consultants, contractors, and the dynamic team while advancing your engineering career.

Project Engineer, Civil Engineering

• Lead the project coordination with the consultant team for each phase of the project (typical; Site Planning, Conceptual, Schematic, Design Development, Construction Document and Construction phase services) to deliver a set of contract documents that will be used for permits and construction
• Provide AutoCAD/Revit support for the preparation of project documents
• Utilize the company’s resource groups for design, preparation of design and construction documents
• Assist the Project Manager with construction services (site visits, review shop drawings, etc.)
• Perform project code searches and analysis for each project
• Assist the Project Manager in the preparation of project schedules, and review of budgets
• Provide assistance for submittals for jurisdiction agencies
• Communicate with clients, contractors, consultants, and Ware Malcomb team members

Senior Job Captain, Retail Architecture & Design

Job Captain, Science & Technology – Architecture & Design

• Lead the project coordination with the consultant team for each phase of the project (typical; Site planning, Conceptual, Schematic, Design Development, Construction Document and Construction Administration) to deliver a set of contract documents that will be used for permits and construction
• Provide Revit support for the preparation of project documents
• Utilize the company's resource groups for design
• Preparation of design and construction documents
• Assist the Project Manager or Architect with construction services (site visits, review shop drawings, etc.)
• Perform project code searches and analysis for each project
• Assist the Project Manager or Architect in the preparation of project schedules and review of budgets
• Provide assistance for submittals for jurisdiction agencies
• Communicate with clients, contractors, consultants, and Ware Malcomb employees

Job Captain, Retail Architecture – Design

Assistant

• At the direction of the Contracts Administrator, prepare final contract drafts, file documents and correspondence, and keep detailed notes in accounting software
• Ensure all contract related documents are organized and stored according to company policy
• Prepare transmittals and courier packages
• Route agreements through the signature process; follow up via email and phone to obtain executed contracts
• Create tracking and status reports for the accounting and operations teams
• Adhere to established turnaround times and deadlines
• Engage directly with internal teams in project management, marketing, finance, accounting, operations and human resources departments
• Additional duties as assigned

Contracts Assistant

Bookkeeper

• Maintain project related filing
• Compile backup receipts for invoicing
• Create waivers for invoicing
• Processing and data entry in Vantage accounting software
• Emailing invoices to clients
• Emailing clients to follow up on payment status
• COI Requests
• Finalizing AIA documents
• Contract follow up emails
• Expired DocuSign process
• Attend monthly AR calls
• Assist in monthly close out process
• Logging email responses
• Creating redacted prime agreements
• Additional duties and miscellaneous projects, as assigned

Accounting Assistant

Product Designer

• Leading, mentoring and training staff
• Responsible for new project proposals and overall financial health of projects
• Assist in responding to RFQ/RFPs and participate in business development efforts.
• Manage client relationships, actively pursue additional and new business.
• Oversee projects for the Interior Architecture & Design group

Studio Manager, Interior Architecture – Design

• Manage day-to-day operations and team members in the studio.
• Oversee projects for the Retail Architecture & Design group.
• Have a complete knowledge and understanding of all financial tools and reports.
• Ensure all proposals and contracts are in place.
• Review all project budget reports prior to contract executions.
• Oversee the group's organizational chart, project budget reports, monthly revenue projections, and financials, and prepare monthly business reports.
• Prepare the group’s organization chart.
• Review the group’s forecast and current/future staff needs.
• Actively market and promote Ware Malcomb to secure new work and grow the group; attend business development and networking functions.
• Attend all scheduling meetings and maintain regular contact with Project Managers.
• Participate in candidate interviews and team member reviews with senior management; assist with recruiting new team members.
• Create and lead a positive, team-oriented environment.
• Support and attend your group’s Ware Malcomb active and social events that promote health, fitness, community, and philanthropy.

Studio Manager, Retail Architecture & Design

• Lead the project coordination with the consultant team for each phase of the project (typical; Site Planning, Conceptual, Schematic, Design Development, Construction Document and Construction phase services) to deliver a set of contract documents that will be used for permits and construction.
• Provide AutoCAD/Revit support for the preparation of project documents.
• Utilize the company’s resource groups for design, preparation of design and construction documents.
• Assist the Project Manager with construction services (site visits, review shop drawings, etc.).
• Perform project code searches and analysis for each project.
• Assist the Project Manager in the preparation of project schedules, and review of budgets.
• Provide assistance for submittals for jurisdiction agencies.
• Communicate with clients, contractors, consultants, and Ware Malcomb team members.

Senior Job Captain, Retail Architecture

• Plan, schedule, conduct, and coordinate phases of the project.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.