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Program Coordinator – Architecture
Ware MalcombProgram Coordinator at Ware Malcomb providing administrative support throughout project delivery phases. Collaborating with teams to ensure project data and documentation is organized and maintained.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and project support capabilities, with proficiency in Autodesk Construction Cloud and Microsoft Office Suite. Excels in managing project documentation, invoicing processes, and delivering high-quality customer service.
Highest-signal resume keywords
Autodesk Construction Cloud (ACC)Microsoft Office SuiteProject Documentation ManagementInvoicing and Billing ProcessesStrong Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project Support ExperienceConstruction AdministrationProject CoordinationMicrosoft ProjectPrimaveraSmartsheetDocumentation ManagementData ProcessingContract AdministrationFee Administration
Soft Skills
Written CommunicationVerbal CommunicationAttention to DetailCritical ThinkingCollaboration
Tools & Technologies
ProcoreProject DashboardsElectronic Signature ToolsClient PortalsProgram Tracking Tools
Industry Keywords
Construction Project ManagementAdministrative ProcessesClerical SupportCross-Functional TeamsStakeholder Communication
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Support the daily operations of the program and project teams by providing administrative assistance throughout all phases of project delivery.
- Collect, process, organize, input, and maintain project data and documentation from various sources and stakeholders to support.
- Coordinate project documentation and deliverables through platforms such as Autodesk Construction Cloud (ACC), project dashboards, and electronic signature tools.
- Support contract and fee administration by processing contracts, amendments, and additional services.
- Manage invoice and pay application processes by coordinating with contractors, suppliers, and accounting teams.
- Assist project managers with administrative project deliverables.
- Maintain accurate project information and reporting by updating project dashboards, client portals, and program tracking tools.
- Provide responsive communication and high-quality customer service to internal and external stakeholders.
Requirements
What you’ll need- 2+ years of administrative, clerical, or project support experience required.
- 2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or in a similar project support role preferred.
- Proficiency with Microsoft Office Suite.
- Experience with Autodesk Construction Cloud (ACC), Procore, or similar construction/project management software preferred.
- Experience with Microsoft Project, Primavera, or similar project scheduling software preferred.
- Familiarity with Smartsheet or the ability to quickly learn new software and business systems.
- Strong organizational, written, and verbal communication skills with exceptional attention to detail.
- Ability to think critically, manage multiple priorities, and consistently deliver high-quality work.
- Knowledge of administrative, documentation, and general billing processes.
- Ability to build collaborative relationships and work effectively across cross-functional teams, as well as with clients and external partners.
Benefits
Comp & perks- Collaborative approach
- Vibrant culture