W.E. O'Neil Construction

Engineer

• Assist the project team in administration and management of construction project activities
• Assist with job office set up and initial CMiC configuration (Submittal Log Registry, RFI numbering)
• Prepare and maintain Submittal Logs and RFI Logs in CMiC
• Set up and organize contract documents in PlanGrid and manage progress photo documentation
• Post RFIs and maintain accuracy of project as-builts
• Manage and maintain the Material Procurement Log and interact with suppliers to ensure timely deliveries
• Oversee contract close out process (O&M manuals, As-Builts) and create closeout binders
• Attend project meetings and prepare/distribute meeting minutes
• Participate in WEO trainings, networking events, PE Boot Camps and Round Tables
• Assist Assistant Project Manager/Project Manager in obtaining and logging subcontractor costs and tracking PCI tickets
• Coordinate subcontract award dates to align with schedule and material on-site dates
• Manage the submittal process with subcontractors and design team and track all drawing issuances
• Distribute project schedules and 8-week look ahead schedules
• Identify conflicts in contract documents, issue RFIs, and expedite responses
• Assist Project Superintendent(s) with safety orientation, incident reports, and collecting subcontractor safety plans (IIPP, JHA, SDS)
• Assist in creating the first draft of Site Specific Quality Plan (SSQP) as required
• Schedule and document pre-installation and BIM coordination meetings; take meeting minutes
• Design and manage project mock-ups and owner training schedules; video record and transmit trainings for closeout
• Manage punchlist process, follow up on punch list status, and participate in acceptance walks with Architect/Owner as needed

Project Engineer

Accountant

• Prepare owner pay applications and budget adjustments to the schedule of values
• Manage Textura setup for new projects, create initial SOVs, and support subcontractors with Textura questions
• Process and manage subcontractor invoices, approvals, and vendor listings
• Coordinate stored material and tribal material invoicing and ensure required documentation
• Verify subcontractor invoice templates and coordinate approvals prior to AP entry into CMiC
• Manage billing for self-perform work (Chicago office) and compile joint venture costs
• Maintain and update closing log and prepare outstanding voucher reports (OVR)
• Handle joint checks, split pays, and ensure accurate entry into CMiC and Textura
• Collect and track lien waivers, sworn statements, and preliminary notices
• Ensure subcontractor compliance with insurance, bonds, contracts, billing documentation, diversity, safety, prevailing wage, PLA, and union status
• Coordinate tax forms and exemption certificates as required by project/location
• Review routing packages, bill rate audits, payroll corrections, accruals, and cost transfers
• Perform monthly GMP and joint venture reconciliations and add cost codes as requested
• Complete and maintain project kick-off and close-out checklists
• Support resolution of open account and subcontractor invoice disputes and escalations
• Respond to project team, subcontractor, and client requests and assist with audits

Project Accountant

Manager

• Promote and implement company safety objectives and a comprehensive safety culture
• Conduct job site inspections and identify conditions which create hazards for workers and the public
• Communicate safety performance to project leaders and provide recommendations for improvement
• Identify project trends and execute proactive safety initiatives to eliminate incidents
• Assist with incident investigations and act as a resource to project teams
• Coordinate and implement safety trainings and employee onboarding
• Mentor project staff and collaborate with leadership to ensure consistent implementation of safety programs across projects
• Participate in risk management activities, audits, safety trends reviews, lessons learned, and departmental strategy development
• Implement corporate and project level safety initiatives and continuous program improvement efforts
• Assure compliance with Company safety policies and OSHA safety standards.

Safety Manager

• The primary function of the Project Engineer is to assist the project team in the administration and management of many of the activities, which are associated with the construction project.
• Assist with job office set up
• Prepare the initial set up of CMiC, i.e. Submittal Log Registry, RFI numbering system, etc.
• Prepare and maintain Submittal Logs
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Manage, set up, and oversee progress photo documentation via utilizing PlanGrid
• Prepare and maintain RFI Logs in CMiC
• Post RFI’s and maintain the accuracy of the projects as-builts within a timely manner
• Manage and maintain the Material Procurement Log
• Interact with Field Superintendent(s), Field Foreman, Subcontractor Project Managers, and Material Suppliers / Vendors to ensure timely material deliveries to the site
• Oversee the contract close out process (O&M manuals, As-Builts, etc.)
• Create and organize all closeout binders
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Participate in all PE trainings, including PE Boot Camps and PE Round Tables
• Assist the Assistant Project Manager or Project Manager in obtaining costs from subcontractors for any extra work performed on the project
• Log costs properly in CMiC, so the Subcontractor Tracking Log may be utilized
• Assist or manage documenting, tracking and maintaining PCI Ticket Log
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement)
• Coordinate with the Assistant Project Manager or Project Manager on the date subcontracts must be awarded by to maintain the desired material on-site dates, per the P6 schedule
• Manage the entire submittal process with the subcontractors and design team
• Ensure that the project team is aware of the storage location of all approved Submittals
• Create and maintain a document log, which tracks every drawing issuance from the design team
• Assist with the distribution of overall project schedules and 8-week look ahead schedules
• Find conflicts in the contract documents and issue a “Request for Information” (RFI) to the appropriate party / parties
• Find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s
• Track outstanding RFIs and expedite return responses to all subcontractors. Elevate critical issues to the APM / PM in a timely manner
• As required by the specific project conditions, assist the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
• As required by the specific project conditions, assist the Project Superintendent(s) with generating and issuing incident reports
• Collect all Injury and Illness Prevention Plans (IIPP) from all subcontractors
• Collect all Job Hazard Analysis (JHA) plans from subcontractors as needed
• Collect Safety Submittals from subcontractors - IIPP, JHA, SDS
• As required by the specific project conditions, assist in creating the first draft of the projects Site Specific Quality Plan (SSQP)
• Work with the Project Superintendent(s) to schedule all pre-installation meetings
• Attend weekly Building Information Modeling (BIM) meetings and assist in the development of a coordinated model between the MEPF trades
• Document and take meeting minutes for weekly BIM coordination meetings
• Design project required mock-ups and play a pivotal role in the management of all project required mock- ups
• Develop an Owner training schedule which shows when all applicable subcontractors will provide training to the Owner
• Video record and formally transmit all trainings to the Owner as part of our close out package
• Manage the punchlist process with the project(s) assigned Project Superintendent(s)
• Follow up and document punch list work status
• Participate in initial and / or acceptance walks with the Architect / Owner, as needed.

• Assist the project team in the administration and management of activities associated with the construction project
• Assist with job office set up
• Prepare the initial set up of CMiC, e.g. Submittal Log Registry, RFI numbering system
• Prepare and maintain Submittal Logs and RFI Logs in CMiC
• Assist the project team with the initial set up of PlanGrid to organize contract documents
• Manage, set up, and oversee progress photo documentation using PlanGrid
• Post RFIs and maintain accuracy of the project's as-builts
• Manage and maintain the Material Procurement Log and interact with Field Superintendent(s), Field Foreman, Subcontractor Project Managers, and Material Suppliers/Vendors to ensure timely deliveries
• Oversee the contract close out process (O&M manuals, As-Builts) and create closeout binders
• Attend project meetings and assist in preparation/distribution of meeting minutes
• Attend and participate in WEO Quarterly Risk Management Trainings, networking events, and PE trainings
• Assist APM/PM in obtaining costs from subcontractors and log costs in CMiC
• Manage/document PCI Ticket Log and track outstanding RFIs, escalating critical issues
• Assist with safety tasks: provide safety orientation, generate incident reports, collect IIPP, JHA, SDS and Safety Submittals
• Assist in creating Site Specific Quality Plan (SSQP) and schedule pre-installation meetings
• Attend weekly BIM coordination meetings, document meeting minutes, and assist in coordinated model development
• Design and manage required mock-ups, develop Owner training schedule, record and transmit trainings to Owner
• Manage punchlist process and participate in initial/acceptance walks with Architect/Owner as needed

• Assist with job office set up and initial project setup tasks
• Assist the project team with initial CMiC setup (Submittal Log Registry) and prepare/maintain Submittal Logs
• Assist with initial PlanGrid setup, organize contract documents, and manage progress photo documentation
• Enter RFIs in CMiC, distribute to appropriate project team members, and prepare/maintain RFI Logs
• Post RFIs to Contract Documents and help maintain accuracy of project as-builts
• Update Material Procurement Log and assist with expediting procurement of materials/equipment
• Work with PEs, SPEs and APMs to compile contract closeout documents (O&M manuals, As-Builts, etc.)
• Attend project meetings and assist in preparation/distribution of meeting minutes
• Create and organize closeout binders and assist with procurement of closeout submittals
• Assist in preparation and distribution of punch lists and weekly maintenance in PlanGrid
• Assist Superintendents with maintenance of schedules and procurement of front-end submittals
• Follow up with subcontractors and material suppliers to ensure timely deliveries to site
• Report to the Project Manager or other assigned supervisors and visit construction job sites as required

Assistant Project Engineer, Intern

• Assist the project team with administrative and engineering functions for construction projects
• Assist with job office set up and initial CMiC setup (Submittal Log Registry)
• Prepare and maintain Submittal Logs and RFI Logs in CMiC
• Enter RFIs in CMiC and distribute to appropriate project team members
• Assist in posting RFIs to Contract Documents and maintain the accuracy of project as-builts
• Assist the project team with initial PlanGrid setup and organize contract documents
• Manage progress photo documentation via PlanGrid
• Update Material Procurement Log and assist with expediting procurement of materials/equipment
• Work with PE(s), SPE(s) and APM(s) to compile contract close out documents (O&M manuals, As-Builts)
• Attend project meetings and prepare/distribute meeting minutes
• Create and organize closeout binders and assist with punch lists and weekly maintenance in PlanGrid
• Assist Superintendent(s) with schedule maintenance and procurement of front-end and closeout submittals
• Follow up with subcontractors and material suppliers to ensure timely material deliveries to the site

Assistant Project Engineer, Summer Intern

• Assist the project team with administrative and engineering functions associated with construction projects
• Assist with job office set up
• Assist the project team with the initial set up of CMiC, i.e. Submittal Log Registry
• Prepare and maintain Submittal Logs
• Assist the project team with the initial set up of PlanGrid to organize contract documents
• Manage progress photo documentation via PlanGrid
• Enter RFIs in CMiC and distribute to appropriate project team members
• Prepare and maintain RFI Logs in CMiC
• Post RFIs to Contract Documents and maintain accuracy of projects as-builts
• Update the Material Procurement Log and assist with expediting procurement of materials/equipment
• Compile contract close out documents (O&M manuals, As-Builts, etc.) with PEs, SPEs and APMs
• Attend project meetings and assist in preparation/distribution of meeting minutes
• Create and organize closeout binders
• Assist with procurement of close out submittals and front-end submittals
• Prepare and distribute punch lists and weekly maintenance in PlanGrid
• Assist the Superintendent(s) with maintenance of schedules
• Follow up with Subcontractors and Material Suppliers to ensure timely material deliveries to the site

Field Engineer

• Assist Senior Project Superintendent, Project Superintendent, Assistant Project Superintendent or other assigned supervisors in all matters related to field activities for a specific project
• Assist with initial preparation and maintenance of schedules and eight-week look ahead schedules
• Assist with development, maintenance and enforcement of project site safety programs and lead weekly On Site Safety Meetings
• Coordinate and manage material deliveries and subcontractor activities
• Implement SWPPP measures and documentation
• Maintain a complete and accurate set of working documents pertaining to the project
• Coordinate all field inspections and testing
• Assist in implementation of project-specific QA/QC program and quality control measures
• Provide field information affecting Monthly Reconciliation Report accuracy and forecasts
• Document actions dealing with actual or possible claims/legal action
• Oversee and manage laborer responsibilities; attend and document weekly Foreman meetings
• Assist with timely completion of punch lists and work completion lists

Proposal Manager

• Take the lead on all marketing, communications, and public relations strategies and ensure alignment with business development strategy.
• Prepare and submit specific RFP or RFQ responses; produce high-quality proposal content.
• Develop written and graphic content for collateral, proposals, presentations, project write-ups and resumes.
• Oversee documents created within the department, ensuring professional appearance and company standards are met.
• Work with Director of Business Development and Marketing on creation and execution of marketing plans.
• Prepare and lead marketing meetings to coordinate and prioritize marketing efforts.
• Work with Business Development to provide strategic messaging for RFQ/RFP responses.
• Collaborate with operations staff to interview and pull information for marketing content.
• Produce engaging content and campaigns for the website and social media to support the brand.
• Support efforts to achieve goals of the company's business plan and team initiatives.
• Collect, analyze, and distribute client feedback from surveys and debrief meetings.
• Oversee maintenance of collateral information and materials used in proposals.
• Oversee maintenance of the database for contacts, leads, and opportunities.
• Lead training for the company on marketing best practices and promote a business development culture.
• Provide periodic reports and department analytics to leadership and analyze reports to provide input.
• Develop and manage internal communications; write company stories, editorials, and press releases.
• Lead the strategy, creation, and implementation of the annual marketing plan.
• Oversee the coordination of photographers and maintain asset libraries.
• Manage calendar of marketing activities and pursuit deadlines; support and demonstrate the pursuit process.
• Act as a brand and strategy ambassador; review marketing content and graphics and provide coaching to staff.
• Provide client and project opportunity research.

Marketing and Proposal Manager

Project Manager

• Assist the project team with the administration and management of all activities associated with the construction project
• Capable of supervising projects with budgets of $1M - $10M and assist with job office set up
• Work closely with Project Manager and Estimator during preconstruction, assist with GMP process and input on General Conditions
• Vet assigned scopes of work during preconstruction and prepare scopes, exhibits, subcontracts and Purchase Orders as directed
• Manage cost control measures, cash flow projections, forecasting costs, monthly reconciliations and Prepare Pay Applications
• Manage and audit Subcontractor Tracking Logs, Subcontractor Monthly Invoicing, and negotiate Change Orders with subcontractors
• Oversee submittal and RFI processes in CMiC and PlanGrid; ensure logs are current and as-builts maintained
• Assist Superintendents with safety program implementation, incident reports, IIPP and JHA submissions
• Oversee material procurement logs to align deliveries with P6 schedule and manage contract close out (O&M manuals, As-Builts)
• Represent WEO at Owner, Subcontractor and coordination meetings; prepare and distribute meeting minutes
• Create and organize all closeout binders and participate in QRM trainings, networking events and PM round tables

Assistant Project Manager

• Provide leadership and moral influence in the construction industry to meet current safety guidelines and reduce injuries and property damage
• Provide support and act as a resource regarding safety efforts in project field activities related to on-site field administration and technical safety requirements
• Serve as essential team member to administration, preconstruction, on-site project team, bidding operations, and WEO management from initial job setup through project completion
• Train all levels of WEO personnel on governmental (OSHA and Cal OSHA) requirements in the field and in training sessions
• Build and create strong subcontractor relationships and mentor project personnel regarding safety goals and resolutions
• Facilitate safety training and advance safety knowledge of WEO personnel and subcontractors
• Communicate safety concerns and exposures to owners and subcontractors
• Consult with subcontractors and manufacturers regarding specific equipment (roof anchors, fall protection, crane safety devices, etc.)
• Assist in pooling resources with OSHA and other agencies for incident investigations and regulatory concerns
• Investigate incidents to determine root cause, document investigations with photos/videos/witness statements, and distribute corrective actions
• Conduct project safety inspections with reports and enforce WEO safety programs for consistency among projects
• Assist in developing site-specific safety programs as required by client and Cal OSHA and define subcontractor document requirements
• Attend subcontractor pre-installation, pre-construction, contract pre-award meetings, and safety committees as requested

• Primary function: assist the project team with some of the administrative and engineering functions associated with a particular construction project.
• Assist with job office set up
• Assist the project team with the initial set up of CMiC, i.e. Submittal Log Registry
• Prepare and maintain Submittal Logs
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Assist the project team with managing progress photo documentation via utilizing PlanGrid
• Assist in entering RFI’s in CMiC and the distribution to appropriate project team members
• Prepare and maintain RFI Logs in CMiC
• Assist in posting RFI’s to Contract Documents and maintaining the accuracy of the projects as-builts
• Assist with updating the Material Procurement Log and assist with expediting the procurement of all materials / equipment
• Work with the projects PE(s), SPE(s) and APM(s) to compile contract close out documents (O&M manuals, As-Builts, etc.)
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Assist in the creation and organization of all closeout binders
• Assist the project team with meeting minutes as needed
• Assist with the procurement of close out submittals
• Assist in the preparation and distribution of punch lists and weekly maintenance in PlanGrid
• Assist the Superintendent(s) with the maintenance of schedules
• Assist in the procurement of all front-end Submittals
• Assist in the Material Procurement process. Follow up with Subcontractors and Material Suppliers to ensure timely material deliveries to the site
• Reports to the Project Manager or other assigned supervisors

• The primary function of the Assistant Project Engineer is to assist the project team with some of the administrative and engineering functions associated with a particular construction project.
• Assist with job office set up
• Assist the project team with the initial set up of CMiC, i.e. Submittal Log Registry
• Prepare and maintain Submittal Logs
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Assist the project team with managing progress photo documentation via utilizing PlanGrid
• Assist in entering RFI’s in CMiC and the distribution to appropriate project team members
• Prepare and maintain RFI Logs in CMiC
• Assist in posting RFI’s to Contract Documents and maintaining the accuracy of the projects as-builts
• Assist with updating the Material Procurement Log and assist with expediting the procurement of all materials / equipment
• Work with the projects PE(s), SPE(s) and APM(s) to compile contract close out documents (O&M manuals, As-Builts, etc.)
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Assist in the creation and organization of all closeout binders
• Assist the project team with meeting minutes as needed
• Assist with the procurement of close out submittals
• Assist in the preparation and distribution of punch lists and weekly maintenance in PlanGrid
• Assist the Superintendent(s) with the maintenance of schedules
• Assist in the procurement of all front-end Submittals
• Assist in the Material Procurement process. Follow up with Subcontractors and Material Suppliers to ensure timely material deliveries to the site

• Assist with job office set up
• Prepare the initial set up of CMiC, i.e. Submittal Log Registry, RFI numbering system, etc.
• Prepare and maintain Submittal Logs
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Manage, set up, and oversee progress photo documentation via utilizing PlanGrid
• Prepare and maintain RFI Logs in CMiC
• Post RFI’s and maintain the accuracy of the projects as-builts within a timely manner
• Manage and maintain the Material Procurement Log
• Interact with Field Superintendent(s), Field Foreman, Subcontractor Project Managers, and Material Suppliers / Vendors to ensure timely material deliveries to the site
• Oversee the contract close out process (O&M manuals, As-Builts, etc.)
• Create and organize all closeout binders
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Participate in all PE trainings, including PE Boot Camps and PE Round Tables
• Assist the Assistant Project Manager or Project Manager in obtaining costs from subcontractors for any extra work performed on the project
• Log costs properly in CMiC, so the Subcontractor Tracking Log may be utilized
• Assist or manage documenting, tracking and maintaining PCI Ticket Log
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement)
• Coordinate with the Assistant Project Manager or Project Manager on the date subcontracts must be awarded by to maintain the desired material on-site dates, per the P6 schedule
• Manage the entire submittal process with the subcontractors and design team
• Ensure that the project team is aware of the storage location of all approved Submittals
• Create and maintain a document log, which tracks every drawing issuance from the design team
• Assist with the distribution of overall project schedules and 8-week look ahead schedules
• Find conflicts in the contract documents and issue a “Request for Information” (RFI) to the appropriate party / parties
• Find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s
• Track outstanding RFIs and expedite return responses to all subcontractors. Elevate critical issues to the APM / PM in a timely manner
• As required by the specific project conditions, assist the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
• As required by the specific project conditions, assist the Project Superintendent(s) with generating and issuing incident reports
• Collect all Injury and Illness Prevention Plans (IIPP) from all subcontractors
• Collect all Job Hazard Analysis (JHA) plans from subcontractors as needed
• Collect Safety Submittals from subcontractors - IIPP, JHA, SDS
• As required by the specific project conditions, assist in creating the first draft of the projects Site Specific Quality Plan (SSQP)
• Work with the Project Superintendent(s) to schedule all pre-installation meetings
• Attend weekly Building Information Modeling (BIM) meetings and assist in the development of a coordinated model between the MEPF trades
• Document and take meeting minutes for weekly BIM coordination meetings
• Design project required mock-ups and play a pivotal role in the management of all project required mock- ups
• Develop an Owner training schedule which shows when all applicable subcontractors will provide training to the Owner
• Video record and formally transmit all trainings to the Owner as part of our close out package
• Manage the punchlist process with the project(s) assigned Project Superintendent(s)
• Follow up and document punch list work status
• Participate in initial and / or acceptance walks with the Architect / Owner, as needed

• Assist the project team in the administration and management of construction project activities.
• Assist with job office set up and initial CMiC configuration (Submittal Log Registry, RFI numbering, etc.).
• Prepare and maintain Submittal Logs and RFI Logs in CMiC; post RFIs and maintain project as-builts.
• Assist with initial set up of PlanGrid and manage/set up progress photo documentation via PlanGrid.
• Manage and maintain the Material Procurement Log and interact with Field Superintendents, Foremen, Subcontractor Project Managers, and Suppliers to ensure timely material deliveries.
• Oversee contract close out process (O&M manuals, As-Builts), create and organize closeout binders, and develop Owner training schedules and videos.
• Attend project meetings, prepare/distribute meeting minutes, and participate in WEO trainings and networking events.
• Assist Assistant Project Manager/Project Manager with obtaining subcontractor costs, logging costs in CMiC, and managing subcontract award timing per schedule.
• Manage submittal process with subcontractors and design team, track outstanding RFIs, and find practical field solutions prior to issuing RFIs.
• Assist with safety orientation, incident reports, collect IIPP/JHA/Safety Submittals, and help draft Site Specific Quality Plans as required.
• Attend weekly BIM meetings, assist in coordinated model development, document BIM meeting minutes, and manage project mock-ups and punchlist processes.
• Participate in initial/acceptance walks with the Architect/Owner as needed.