Executive Business Partner
Visby Medical
full-time
Posted on:
Location Type: Hybrid
Location: San Jose • California • United States
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Salary
💰 $90,000 - $125,000 per year
About the role
- Provide executive support to the CEO, including complex calendar management, meeting coordination, and correspondence.
- Prepare and organize executive communications, presentations, and internal updates.
- Attend meetings as needed, capture key decisions and action items, and help drive follow-through.
- Conduct research and synthesize information to support informed decision-making.
- Manage travel logistics, offsites, conferences, and company events.
- Handle sensitive and confidential matters with the highest level of discretion.
- Act as a trusted and approachable resource for employee questions including general HR inquiries.
- Manage onboarding and offboarding processes, ensuring a welcoming employee experience.
- Maintain electronic employee files.
- Assist in developing and maintaining employee handbooks, policies, and HR process documentation aligned with company values and best practices.
- Maintain data integrity within HRIS systems.
- Support and administer benefit programs, employee leaves, workers compensation, etc.
- Support recruiting logistics, follow-ups, and referral communications while contributing to a high-quality candidate experience reflective of Visby’s culture and standards.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- 3+ years of experience in executive support and people operations (startup experience strongly preferred).
- Experience coordinating projects, vendors, and cross-functional initiatives.
- Exceptional organizational and project management skills.
- Strong business acumen with the ability to balance strategic context and tactical execution.
- High emotional intelligence and strong interpersonal judgment.
- Clear and professional verbal and written communication skills.
- Strong proficiency in Microsoft Office and Google Workspace.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationexecutive communicationsproject managementdata integrityHRIS systemsonboarding processesoffboarding processesbenefit programs administrationemployee handbooks development
Soft Skills
organizational skillsinterpersonal judgmentemotional intelligenceverbal communicationwritten communicationdiscretionapproachabilitystrategic thinkingtactical executionemployee experience focus