Executive Assistant
Veza
full-time
Posted on:
Location Type: Hybrid
Location: Redwood City • California • United States
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About the role
- Provide top level executive support to the Founder/CEO
- Heavy calendar management: set appointments, prioritize & juggle appointments in the moment
- Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings.
- Drive administrative tasks including correspondence, drafting emails/documents, spreadsheet work and document management/file organization
- Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
- Strategic time management for Founder/CEO calendar
- Handle complex domestic and international travel coordination
- Coordination of special events (Board meetings, Leadership Offsite, QBRs, etc.)
- Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
- Handle confidential and non-routine information with utmost discretion
- Develops, implements, and executes projects related to Founder/CEO focus areas
- Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues
- Act as a liaison between the executive and key business partners to facilitate calendar invites, communications, and information sharing
- Coordinate aspects of onsite and offsite meetings and events
- Must be able to work flexible hours on occasion
Requirements
- BA/BS required or equivalent experience
- 10+ years of CEO/Executive Administrative support in both an early stage startup and fast growth is required
- Must have hands-on 4+ years experience supporting Founder / CEO
- Ability to handle multiple priorities
- Collaborative with other executive assistants
- Demonstrate high integrity and confidentiality
- Excellent oral and written communication skills.
- Demonstrated dependability, team player, positive attitude and good attendance.
- Person of high ethics, integrity, honesty and patience.
- Demonstrated ability to work in a fast-paced, ever-changing environment.
- Extremely proactive and efficiency oriented with ability to process and output high volume
- Phenomenal organizational skills with obsessive attention to detail
- Comfortable making decisions to keep things moving forward with little to no information/direction
- Highly flexible, available and responsive
- Superb conflict resolution and problem-solving skills
Benefits
- Competitive salary
- Equity and a competitive benefits package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementdocument managementemail draftingspreadsheet worktravel coordinationevent coordinationproject executionproblem solvingconfidential information handlingtime management
Soft Skills
integrityconfidentialitycommunication skillsdependabilityteam playerpositive attitudeproactivityorganizational skillsflexibilityconflict resolution
Certifications
BA/BS