Business Development Associate
Vanteo
full-time
Posted on:
Location Type: Remote
Location: Arizona • California • United States
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About the role
- Support the VP of Seasonal Workforce pipeline, ensuring all leads, opportunities, and deals are updated in Excel workbooks, CRM, and internal systems.
- Maintain accurate and up-to-date records, ensuring 100% data accuracy in tracking potential hires and business opportunities.
- Generate and distribute weekly pipeline reports with insights and action items for leadership.
- Manage down payment collections, ensuring timely follow-ups and accurate financial tracking.
- Work closely with the finance team to reconcile payments and ensure no discrepancies in financial records.
- Organize and schedule meetings, ensuring invites are sent within 1 business day of confirmation and action items are tracked appropriately.
- Monitor and follow up on active opportunities to ensure timely communication and execution of deals.
- Serve as a key point of contact for inquiries, ensuring an average response time of 24 hours for both internal and external communications.
- Prepare and edit professional emails, reports, and presentations as needed.
- Maintain and organize 100% of documentation, ensuring accessibility and compliance with company policies.
- Assist in improving standard operating procedures (SOPs).
- Assist with travel bookings and expense tracking, ensuring 100% accuracy and compliance with company policies.
Requirements
- Bachelor’s degree required.
- 1–3 years of experience in sales, account management, business development, or administrative support.
- Experience working with hospitality, landscaping, seafood processing, construction, or other seasonal industries preferred.
- Experience with the H-2B visa program and/or other visa programs preferred, including familiarity with Temporary Labor Certifications and employer requirements.
- Proficiency in Excel, CRM tools (Salesforce, HubSpot, or similar), and data management systems.
- Strong communication, organizational, and relationship-building skills with high attention to detail.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Experience supporting contract negotiations, invoicing, payment tracking, or pipeline management preferred.
Benefits
- EEO statement: The company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data managementpipeline managementfinancial trackingcontract negotiationsinvoicingreport generationSOP improvementtravel bookingexpense trackingdata accuracy
Soft Skills
communicationorganizational skillsrelationship-buildingattention to detailtime managementmulti-taskingproblem-solvingleadershipcollaborationcustomer service