Vantage Data Centers

Accounts Payable Specialist

Vantage Data Centers

full-time

Posted on:

Origin:  • 🇺🇸 United States • Colorado

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Job Level

Junior

Tech Stack

Cloud

About the role

  • Process invoices for payment, including progress billing entry and expense reports, ensuring accuracy and timeliness.
  • Manage a large volume of invoices, demonstrating a strong understanding of accounting principles, including CAPEX and OPEX transactions.
  • Support invoice matching and posting in the digitalization payable system (Yardi).
  • Vendor Management and Reconciliation: Assist with vendor record maintenance, ensuring accurate and up-to-date information.
  • Reconcile past due balances and resolve discrepancies by conducting research and analysis.
  • Reporting and Analysis: Run weekly workflow history reports for open invoices and purchase orders (POs) to monitor and manage outstanding payments.
  • Generate weekly rejected reports for open invoices and POs, addressing any issues that arise.
  • Stakeholder Collaboration: Work closely with internal and external stakeholders to ensure effective and efficient processes and seamless information flow between departments.
  • Provide high-level customer service to co-workers and stakeholders, responding to inquiries and resolving issues promptly.
  • Process Improvement: Identify opportunities to improve accounts payable processes, contributing to the overall efficiency of the department.
  • Assist in the implementation of best practices and new technologies to enhance financial operations.
  • Compliance and Documentation: Ensure all accounts payable activities comply with company policies and regulatory requirements.
  • Maintain accurate records and documentation for all accounts payable transactions.
  • Additional Duties: Handle additional duties as assigned by Management.

Requirements

  • Bachelor’s degree in Accounting , Finance, Business Administration, or a related field is preferred.
  • Minimum of 1-3 years of experience in accounts payable.
  • Experience with digital accounts payable systems such as Yardi is preferred.
  • Construction industry/ job cost experience is preferred, but not required.
  • Data Center experience is preferred, but not required.
  • Ability to work in a fast-paced environment with many simultaneous priorities from time to time.
  • Facility to “roll up one’s sleeves” and collaborate with process participants in solving issues.
  • Organized and a quick learner.
  • Professional, positive demeanor required.
  • Knowledge of Yardi Voyager and Certify preferred but not required.
  • Proficiency in Microsoft Office Suite or related programs required.
  • Ability to maintain confidential and meticulous records.
  • Travel required is expected to be up to 5 % but may increase over time as the business evolves.
  • Language requirements: English, required; French, helpful. Bilingualism (French and English) is required for this position due to the nature of the role, which involves regular interactions with counterparts from the Operations department whose stakeholders are based in the United States, where English is the only common language of communication.