Vable

Operations Manager

Vable

full-time

Posted on:

Location Type: Remote

Location: United Kingdom

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Salary

💰 £45,000 - £55,000 per year

About the role

  • Work with leadership to maintain and improve our core operational tools, including Monday.com, Xero, and others
  • Build and maintain reports and dashboards that give leadership visibility across the business
  • Use AI tools to identify and eliminate inefficiencies in day-to-day processes
  • Manage software licences, access controls, and vendor relationships
  • Support the CEO on special projects — getting exposure to strategic priorities across the business
  • Manage bookkeeping in Xero, including bank reconciliations and financial records
  • Handle supplier and client invoicing, contracts, and payment processing
  • Track costs and prepare monthly financial reports
  • Support budget forecasting and work with the Head of People on contractor expenses and payroll
  • Maintain our contract repository, tracking key dates and renewal deadlines
  • Support the review and finalisation of standard contracts, flagging issues for leadership
  • Use AI tools to compare contract versions and extract key terms
  • Maintain and update our information security policies under leadership guidance
  • Support supplier risk assessments and help manage certifications and DPAs
  • Track compliance deadlines so nothing slips

Requirements

  • Degree level Education (2:1 or First) with quantitative A-levels demonstrating analytical thinking
  • 3-4 years in operations or a similarly broad role in a start-up or scale-up environment — you're used to wearing multiple hats, building as you go, and adapting when the ground shifts
  • Advanced Excel/Google Sheets skills - comfortable with pivot tables, data analysis, and using AI to build complex formulas when needed
  • AI fluency - already using AI tools daily to solve real problems
  • Genuinely tech fluent — you pick up new tools quickly, enjoy exploring what they can do, and don't wait to be trained. You have a “figure it out” mentality
  • Track record of execution: reliable, thorough, and you only need to be asked once
  • Excellent judgement with confidential and sensitive information
  • Able to manage a demanding and varied workload independently, without losing quality or pace
  • Strong interpersonal skills and the ability to build trust across a remote team
  • The right to live and work in the UK
Benefits
  • Competitive salary (£45,000 - £55,000)
  • Direct exposure to CEO-level thinking
  • Work from home budget and learning budget
  • Private health care following probation
  • Remote-first culture with flexibility
  • Clear path to expand the role based on your strengths
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
advanced ExcelGoogle Sheetsdata analysisAI toolsfinancial reportingbookkeepingcontract managementbudget forecastingcost trackingrisk assessment
Soft Skills
analytical thinkingexecutionjudgementindependent managementinterpersonal skillstrust buildingadaptabilityattention to detailproblem-solvingself-motivation