Vable

Operations

• Work with leadership to maintain and improve our core operational tools, including Monday.com, Xero, and others
• Build and maintain reports and dashboards that give leadership visibility across the business
• Use AI tools to identify and eliminate inefficiencies in day-to-day processes
• Manage software licences, access controls, and vendor relationships
• Support the CEO on special projects — getting exposure to strategic priorities across the business
• Manage bookkeeping in Xero, including bank reconciliations and financial records
• Handle supplier and client invoicing, contracts, and payment processing
• Track costs and prepare monthly financial reports
• Support budget forecasting and work with the Head of People on contractor expenses and payroll
• Maintain our contract repository, tracking key dates and renewal deadlines
• Support the review and finalisation of standard contracts, flagging issues for leadership
• Use AI tools to compare contract versions and extract key terms
• Maintain and update our information security policies under leadership guidance
• Support supplier risk assessments and help manage certifications and DPAs
• Track compliance deadlines so nothing slips

Operations Manager