Executive Assistant
Ajaib
Production Manager
US Mobile
full-time
Posted on:
Location: New York • 🇺🇸 United States
Visit company websiteSalary
💰 $65,000 - $85,000 per year
Job Level
Mid-LevelSenior
About the role
- Hire, schedule, and coordinate freelance crew members (DPs, sound engineers, grips, stylists, etc.)
- Secure locations, rental cars, and equipment for shoots
- Develop and manage detailed production budgets and expense reports
- Translate creative briefs into actionable production plans, including sourcing props and accessories
- Build compelling pitch decks to support executive approvals
- Draft call sheets and ensure clear communication of schedules and responsibilities to all crew members
- Oversee shoot days—keeping the team on time, on budget, and stress free
- Handle day-of logistics: craft services, transport, contingencies (medical/emergency), etc.
- Troubleshoot in real-time to ensure nothing derails the creative flow
- Maintain organized media archives and backups
- Tag and log footage with proper metadata for fast access across the company
- Support editors by prepping assets, managing delivery timelines, and ensuring feedback is looped in smoothly
- Manage relationships with rental houses, studios, and freelancers to secure the best rates and talent
- Ensure insurance, contracts, permits, and safety protocols are always squared away
Requirements
- Hire, schedule, and coordinate freelance crew members (DPs, sound engineers, grips, stylists, etc.)
- Secure locations, rental cars, and equipment for shoots
- Develop and manage detailed production budgets and expense reports
- Translate creative briefs into actionable production plans, including sourcing props and accessories
- Build compelling pitch decks to support executive approvals
- Draft call sheets and ensure clear communication of schedules and responsibilities to all crew members
- Oversee shoot days—keeping the team on time, on budget, and stress free
- Handle day-of logistics: craft services, transport, contingencies (medical/emergency), etc.
- Troubleshoot in real-time to ensure nothing derails the creative flow
- Maintain organized media archives and backups
- Tag and log footage with proper metadata for fast access across the company
- Support editors by prepping assets, managing delivery timelines, and ensuring feedback is looped in smoothly
- Manage relationships with rental houses, studios, and freelancers to secure the best rates and talent
- Ensure insurance, contracts, permits, and safety protocols are always squared away
